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Bideford Town Council - Model Publication Scheme

This is a list of the information that is required to be published under the scheme.There are various ways in which the information can be obtained either as hard copy - which means we are required to provide the information as a printed document on request - through our website - or allow the public to inspect documents at our offices.
Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

Who’s who on the Council and its Committees - Hard copy/website)

Contact details for Town Clerk and Council members (named contacts where possible with telephone number and email address (if used)) - Hard copy/website

Location of main Council office and accessibility details - Website    
Staffing Structure - Hard copy/website   

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum    

Annual return form and report by auditor - Hard copy/website    
Finalised budget - Hard copy/website    
Precept - Hard copy/website    
Borrowing Approval Letter - Hard copy    
Financial Standing Orders and Regulations - Hard copy/website    
Grants given and received - Hard copy/website    
List of current contracts awarded and value of contract - Hard copy    
Members’ allowances and expenses - Hard copy/website

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Report to Annual Parish Meeting (current and previous year as a minimum) - Hard copy/website    

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) - Hard copy/website    
Agendas of meetings (as above) - Hard copy/website    
Minutes of meetings (as above) – NB. this will exclude information that is properly regarded as private to the meeting - Hard copy/website    
Reports presented to council meetings - NB. this will exclude information that is properly regarded as private to the meeting - Hard copy/website    
Responses to consultation papers - Hard copy    
Responses to planning applications - Hard copy   

Class 5 – Our Policies and Procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities).  Current information only.

Policies and procedures for the conduct of council business:

Procedural standing orders - Hard copy/website
Delegated authority in respect of officers - Hard copy
Code of Conduct - Hard copy
Policy statements - Hard copy

Policies and procedures for the provision of services and about the employment of staff:

Equality and diversity policy - Hard copy
Policies and procedures for handling requests for information - Hard copy/website
Complaints procedures (including those covering requests for information and operating the publication scheme) - Hard copy/website

Records management policies (records retention, destruction and archive) - Hard copy    
Data protection policies - Hard copy    
Schedule of charges (for the publication of information) - Hard copy/website

Class 6 – Lists and Registers

Currently maintained lists and registers only

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) - Hard copy    
Assets Register - Hard copy    
Register of members’ interests - Inspection    
Register of gifts and hospitality - Inspection

Class 7 – The Services we Offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Allotments - Hard copy/website    
Ford House Woodland - Hard copy    
Seating, litter bins, clocks, memorials and lighting - Hard copy    
Bus shelters - Hard copy    
Pannier Market - Hard copy/website   
Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above        

Contact details:

Mrs Heather Blackburn

Town Clerk & Responsible Financial Officer
Bideford Town Council
Town Hall
EX39 2HS

♦Delivering the information you need about our decision making processes and supporting community participation in local democracy♦

♦ Helping to make the beautiful Town of Bideford a better place to live and work in! ♦

Bideford - A Fairtrade Town

fairtrade & Living Wage employers

Fairtrade is about equitable pricing, good work conditions, sustainability and fair trading for farmers and workers in the developing world. Bideford is a registered Fairtrade Town - Support local and world farmers - look for the fairtrade logo on your shopping items.

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