Minutes of the Market Management Committee held in the Council Chamber of the Town Hall on Thursday 25 January 2024 at 6.30 pm
PRESENT:
North Ward:
Councillor D Bushby
East Ward:
Councillor Mrs J Gubb
South Ward
Councillor Ms R Clarke (Chairman)
Councillor S Inch
West Ward
Councillor C Hawkins
IN ATTENDANCE: Mr R Coombes (Deputy Town Clerk)
Councillor K Hind (North Ward)
2 x members of the public
79. TO ELECT A CHAIRMAN
Councillor Ms Clarke was proposed by Councillor Ms Clarke and seconded by Councillor Mrs Gubb.
RESOLVED: That Councillor Ms Clarke is appointed Chairman of the Committee for the remainder of the year.
Vote: For: 5, Against: 0)
80. TO ELECT A DEPUTY CHAIRMAN
Councillor Mrs Gubb was proposed by Councillor McKenzie and seconded by Councillor Inch.
RESOLVED: That Councillor Mrs Gubb is appointed Deputy Chairman of the Committee for the remainder of the year.
Vote: For: 5, Against: 0)
81. APOLOGIES FOR ABSENCE
Councillors Mrs L Hellyer (East Ward – personal), J Mckenzie (East Ward – Mayoral Commitment) and P Lawrence (Market Complex representative).
82. DECLARATIONS OF INTEREST AND ANY REQUESTS FOR DISPENSATION ON ITEMS ON THE AGENDA
There were no declarations of interest.
83. PUBLIC PARTICIPATION SESSION OF 15 MINUTES DURATION
Two members of the public spoke in support of their shop unit application.
84. MINUTES
Proposed by Councillor Gubb and seconded by Councillor Bushby, the Minutes of the Meeting held on 14 December 2024 were approved and signed as a correct record.
(Vote – For: 5, Against: 0)
85. ACCOUNTS
It was proposed by Councillor Inch and seconded by Councillor Mrs Gubb and
RESOLVED: That the lists of payments for 25 January 2024 be approved.
(Vote – For: 5, Against: 0)
86. CHAIRMAN’S / MARKET ADMINISTRATOR’S REPORT
There was no report.
87. MARKET HALL SWEEPER
Members had received a price comparison for five models to replace the current electric sweeper.
Councillor Bushby identified the “Karcher s 4 Twin Walk-Behind outdoor hand push sweeper,” that has no battery and does not need charging. He had identified a supplier that provided a more competitive price, also.
It was proposed by Councillor Bushby and seconded by Councillor Inch and
RESOLVED: That the Karcher s 4 Twin Walk-Behind outdoor hand push sweeper is purchased.
(Vote – For: 5, Against: 0)
88. WORKING GROUP OUTCOMES
Following the Meeting held on 23 January 2024 members had receipt of the Notes that had identified tasks with individual actions.
The Chairman advised that he had a meeting arranged to discuss proposals for the LGBQT+ Community hiring the Hall.
89. TENANT / TRADER REPRESENTATIVES
There were no representatives in attendance.
90. PART II (CLOSED SESSION)
Proposed by Councillor Ms Clarke, seconded and
RESOLVED: That in view of the confidential nature of the business about to be discussed, it is advisable, in the public interest, that the public be excluded for the remainder of the meeting; the tenants were instructed to withdraw.
(Vote – For: 5, Against: 0)
91. CHAIRMAN’S REPORT
There was no report.
92. QUOTATATIONS
Members considered the quotations for the window repair to Butcher’s Row Unit 12 and the roof truss between Units 12 and 13.
It was proposed by Councillor Bushby and seconded by Councillor Ms Clarke and
RESOLVED: That Robeda Joinery are invited to complete the works iaw their quotations.
(Vote – For: 5, Against: 0)
93. TENANT / TRADER
a. Members had received Notices to Quit from the Tenants of 26 Market Street (31 March 2024) and 12 / 14 Butcher’s Row (30 April 2024).
Members discussed the application process, including the engagement of a commercial letting agency, wider advertising and the introduction of a probation period to the Tenancy / Lease Agreement.
It was proposed by Councillor Ms Clarke and seconded by Councillor Bushby and
RESOLVED: That a six month probationary period, for both parties, is introduced to the Tenancy / Lease agreement.
(Vote – For: 5, Against: 0)
Members considered applications received for the double and Market Street units.
It was proposed by Councillor Hawkins and seconded by Councillor Ms Clarke and
RESOLVED: That Mr and Mrs P Jeffers be offered the tenancy for Butcher’s Row 15 / 16 effective 1 April 2024.
(Vote – For: 5, Against: 0)
It was proposed by Councillor Bushby and seconded by Councillor Ms Clarke and
RESOLVED: That Mr Blackman be offered the tenancy for 26 Market Street effective 1 April 2024.
(Vote – For: 5, Against: 0)
Members considered a request from the Butcher’s Row Unit 18 tenant to allow for the tenancy to become joint, with a fellow artist, providing for the Core Hours to be me.
It was proposed by Councillor Bushby and seconded by Councillor Ms Clarke and
RESOLVED: That Messrs P Marsh and M Dee become joint tenants of Butcher’s Row Unit 18.
(Vote – For: 5, Against: 0)
b. Tenant / trader matters.
There is a confidential note associated with this item.
The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at 7.58 pm.
