Minutes of the Tourism Committee held in the Town Hall, Bideford on Wednesday 24th April 2018 at 6.00 pm
Councillor J McKenzie
Councillor Mrs R Craigie
Councillor D Bushby
Councillor D McGeough
South Ward (Outer):
Councillor D Howell (Chairman)
Mrs R Benney – Atlantic Village TIC
Mrs L Dixon-Chatfield (Town Clerk’s Asst)
Mrs H Blackburn – Town Clerk
Mr C Poulson – Sourcetech (Promultis)
Mr M Ford – Torridge District Council
089. APOLOGIES FOR ABSENCE
There were no apologies.
090. DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA
There were no declarations of interest at this point of the meeting.
091. PUBLIC PARTICIPATION SESSION
There were no members of the public present.
The Minutes of the Meeting held on Wednesday 7th March 2018 were approved and signed as a correct record.
Proposed by Councillor D Bushby and seconded,
(Vote For: 6, Against: 0)
093. TO RECEIVE A PRESENTATION ON THE DIGITAL DISPLAY MONITOR WITH QUESTIONS FROM THE FLOOR AFTERWARDS SUSPENSION OF STANDING ORDERS
Proposed by Councillor Howell, seconded by Councillor Mrs R Craigie and
RESOLVED: That Standing Orders are suspended in order for Committee members and attendees to receive a presentation of the Digital Display Monitor, to interact with the device and ask questions.
(Vote – For: 6, Against: 0)
Mr Chris Poulson of Sourcetech/Promultis gave an informative and impressive demonstration on how the Digital Display monitor can work in the Queen Street building and how its interactivity can display information about the Town Council and its partners in a modern and attractive way.
Members and attendees were invited to use the device and interact with it and then to ask questions.
Mr Poulson was able to answer questions positively and concisely, explaining in plain terms how the system would work.
At the end of the demonstration, the Chairman asked Mr Poulson if, in the event of his company being chosen to supply the item, would a site survey be possible before a final commitment. Mr Poulson agreed that this would indeed be a good idea. He further advised that from the date of the order being placed, the build and software would take 4-6 weeks lead time before installation.
The Chairman thanked Mr Poulson for his excellent presentation and wished him a safe journey.
Proposed by Councillor Howell and seconded,
RECOMMENDED: That a second quote be circulated to all members to be agreed by email which the Chairman will present to Full Council for a decision on the supplier to be used.
(Vote – For: 6, Against: 0)
RETURN TO STANDING ORDERS
Proposed by Councillor D Howell, seconded by Councillor D McGeough and
RESOLVED: That the Meeting returns to Standing Orders
(Vote – For: 6, Against: 0)
094. TO RECEIVE AN UPDATE ON THE PROGRESS OF BIDEFORD FAIR
The Chairman was pleased to advise members that the Event Licence had been granted and a copy had been received at the Town Council. He asked the Clerk if she had heard anything about a Vintage Fire Engine or from the Gymnastics Display team. The Clerk responded that she had not received word from either and would chase up the Gymnastics as well as the Tarka Pipe Band.
The Chairman concluded that a updated participants list would be available at the next meeting.
095. TO RECEIVE AND UPDATE ON THE PROGRESS OF THE FILM/VIDEO BEING MADE AT KINGSLEY SCHOOL
Councillor McKenzie had spoken with Kingsley School who informed him that they had started the project but that it had been delayed because of holidays.
Councillor McKenzie was anticipating having a copy of an unedited version at the next meeting.
096. TO RECEIVE AN UPDATE ON THE BIG SPRUCE UP AND IF APPROPRIATE, RECOMMEND TO COUNCIL ANY ACTIONS REQUIRED.
The Clerk explained that she had made a start with the arrangements and would be setting up meetings with various organisations and Community Champions as well as Intagr8 and TDC. She was waiting for David Hunt from McDonald’s to return from holiday so that she could discuss further the idea to clear the Link Road. It was made clear to her though that the Link Road from Heywood Roundabout to Abbotsham Roundabout is not Bideford. She suggested perhaps instead clearing the stretch from Caddsdown to Abbotsham Roundabout.
She would be contacting companies for some reasonably decent prizes for various categories and asked members if they would kindly help to come up with ideas.
Councillor McKenzie suggested contacting Youth Groups and the Chairman suggested Grant Recipients.
Councillor Mrs Craigie asked about a central place to meet East the Water.
The Clerk suggested that she work together with the Tesco Community Champion Debbie Grundy, Councillor Linda Hellyer and her fellow East Ward Councillors to form a working group.
The Clerk would ensure press coverage would be forthcoming to encourage residents to clear their own streets. She pointed out that this was not a Town Centre clean up.
097. TO RECEIVE COSTING OF A MOBILE BILLBOARD FOR ADVERTISING TOWN COUNCIL EVENTS AND IF APPROPRIATE RECOMMEND TO COUNCIL ANY ACTIONS REQUIRED.
Councillor Bushby informed members that he had not managed to get any further since the last meeting with the costings. He added that, in the meantime, it would be a good idea to investigate the best sites and most appropriate times for the billboard to be situated.
Some discussion took place and all members agreed that on the corner of Kingsley Statue area would be best.
The Chairman advised members that he would contact Mr Andrew Waite of Torridge District Council to ask about the possibility of using their land.
098. TO DISCUSS PROGRESS ON A COLLABORATION BETWEEN TOURISM AND MARKET MANAGEMENT COMMITTEES REGARDING A CHRISTMAS EVENT IN THE PANNIER MARKET.
The Chairman advised members that so far there had not been a meeting set up with the Chairman of the Market Management Committee.
Councillor Craigie informed him that Councillor Brenton had a heavy workload currently.
The Chairman asked Councillors Mrs Ruth Craigie and McKenzie to liaise with Councillor Brenton to formalise some dates to meet at the Pannier Market with a view to discussing a jointly organised event for Christmas.
099. TO CONSIDER THE “COMMEMORATIVE TOMMIES” AND THE “THERE BUT NOT THERE” CAMPAIGN WITH THE SITING AROUND THE TOWN OF “TOMMIES” AND THE BIDEFORD ROLL OF HONOUR FOR WWI TO MARK THE OCCASION OF THE 100TH ANNIVERSARY OF WWI. IF APPROPRIATE, RECOMMEND TO COUNCIL ANY ACTIONS REQUIRED.
The Chairman confirmed that 3 or 4 “Tommies” could be purchased and sited.
Members discussed various events that will be taking place and ideas that had come forward for the Commemoration including a suggestion from the Pollyfield Centre Manager to create a pathway of poppies in Victoria Park to the War Memorial.
There was more discussion regarding the big poppy displays that have been around the country including the one in Plymouth. The Clerk agreed to see what was being done with them after the display, if they had not already been disposed of.
The Chairman concluded by asking all members to look at the websites to decide which of the “Tommies” that would best suit Bideford.
100. TO DISCUSS THE 400TH ANNIVERSARY OF THE PILGRIM FATHERS IN 2020 AND CONSIDER AN EVENT TO MARK THE OCCASION. IF APPROPRIATE, RECOMMEND TO COUNCIL ANY ACTIONS REQUIRED.
The Chairman explained that he had received information regarding the big celebrations of the Pilgrim Fathers in 2020 and whilst this was two years away it would be necessary to make a start on plans should we wish to take part.
All members agreed that it was cause for celebration.
The Clerk explained that she had, on the request of Councillor Christie, been researching the New World Tapestry with a view to bringing some of the panels to Bideford for the celebrations. She was currently in dialogue with Bristol Museum who hold the panels in their archive but their responses were somewhat slow.She would make further enquiries and get dimensions. There was some discussion about housing the panels in the Town Hall building and specifically in the Council Chamber.
The Chairman concluded that it would be good to put on a Town Event to celebrate Bideford’s links with the New World. He would arrange to meet with Nick White of the North Devon Marketing Bureau and discuss this with him. He would update members at the next meeting.
101. ITEMS FOR NEXT AGENDA
The Chairman asked members if they would like to consider items for the next agenda. They agreed.
Discussion took place regarding an Arch or Columns in Cooper Street. Councillor McGeough had spoken to the Highways Officer about the option of Columns rather than an arch. There was concern about emergency vehicles being able to access Cooper Street. The Clerk explained that Fire Engines cannot access that particular street as it is too narrow for them to open the doors of their vehicle. The Chairman agreed that pillars (columns) and/or an arch would make the most attractive entrance to Cooper Street. More could be discussed at the next meeting.
The Chairman wished to make a discussion point for Heritage Street furniture in Mill Street and Allhalland Street. Members agreed.
The Chairman and Councillor McKenzie wished to investigate the Kenwith Railway Line route footpath. They would research and discuss further at the next meeting.
102. DATE OF NEXT MEETING.
Tuesday 5th June 2018.
The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at 7.25 pm.