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Minutes of the Staffing, Finance & General Purposes Committee


Minutes of the Staffing, Finance & General Purposes Committee held in the Council Chamber, Town Hall, Bideford on Thursday 15 March 2012 at 5.30 pm

PRESENT:

North Ward:

Councillor Mrs M P Fulford

South Ward:

Councillor A T Inch
Councillor S G Inch
Councillor T J Johns (Town Mayor)
Councillor P J Pester

East Ward:

Councillor S E L Clarke OBE  (Chairman)
Councillor R Vanstone
Councillor Mrs P Davies

IN ATTENDANCE:

Mrs H J Blackburn (Town Clerk)
Councillor Mrs E A Brenton
Councillor D G Brenton
Councillor P S Christie
Councillor M Langmead
Councillor R Wootton

122 APOLOGIES FOR ABSENCE

Councillor A T Powell (South Outer Ward – Personal)

123 DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

Councillor Brenton declared a personal interest in agenda item 8. (Chair of St. Johns Ambulance).

124 PUBLIC PARTICIPATION SESSION OF 15 MINUTES DURATION

No items raised.

125 ORDER OF BUSINESS

Proposed by Councillor Johns, seconded and

RESOLVED: That the order of business be changed to allow agenda item 8 to be taken next.
(Vote For: 8, Against: 0)

126 NOTICE OF MOTION – SUBMISSION BY COUNCILLOR P CHRISTIE
That this council contact the Conservation Officer of TDC about the feasibility/costs of enhancing Hart Street through laying cobbles to form a surface.”

Members received a report on laying cobbles at Hart Street.  Councillor Brenton outlined St John’s plans to secure their footprint and Councillor Christie asked that following the positive response to the motion from the Conservation Officer and the Highways Superintendent, that further investigation be undertaken.

Proposed by Councillor A T Inch , seconded and

RESOLVED:  That the costs be ascertained for establishing what is underneath the existing road surface and any legal implications be clarified with the land owner.

(Vote For: 8, Against: 0)

127 MINUTES – STAFFING, FINANCE & GENERAL PURPOSES COMMITTEE

The Minutes of the Meeting held on 16 February 2012 were approved and signed as a correct record.

(Vote – For: 8,  Against: 0)

128 CHAIRMAN’S ITEMS

The Chairman and Town Clerk updated Members on the following issues:

Councillor Pester was asked to organise a press release about the new bus shelter.

Scaffolding has been erected at the Pannier Market at a cost of £410 to allow a stonemason to inspect an area near the entrance which is crumbling.  This was an emergency expenditure due to the Health and Safety risk and the Market Management Committee have also been appraised of the situation.

The Town Clerk has asked Torridge District Council if she and the Deputy Town Clerk could be included in their in-house localism training.

The Town Clerk will be attending a “preparing for audit” training course on 29 March 2012.

The Chairman has talked to the Rotary Club about the possibility of taking over the Management of Ford Woodland with funding from Bideford Town Council.  It was suggested that National Organisations such as the Woodland Trust also be invited to express interest in the management of the woodland.

129 ACCOUNTS – TO APPROVE THE PAYMENTS LIST

Proposed by Councillor Mrs Davies, seconded and

RESOLVED:  That the list of payments be approved

(Vote For: 8, Against: 0)

130 FORD WOODLAND

The Council were asked to consider carrying over the funds allocated to Ford Woodland in the budget 2011/12 for corrective tree works following a delay in the receipt of the inspection report.

Proposed by Councillor Pester, seconded and

RESOLVED:  That the funds allocated to Ford Woodland for 2011/12 be carried forward for 2012/13.

(Vote For: 8, Against: 0)

131 CHAIRMANSHIP COURSE
Members received the details of the courses currently available.

Proposed by Councillor Mrs Davies, seconded and

RESOLVED:  That the Mayor and Deputy Mayor attend the Chairmanship course run by South West Councils in July.

(Vote For: 8 , Against: 0)

132 STAFF APPRAISALS

Members noted the verbal report of the Town Clerk and the contents of the Staff Appraisals for the Town Clerk, Deputy Town Clerk, Town Clerk’s Assistant and the Market Officer.  Proposed by Councillor Mrs Davies, seconded and

RESOLVED:

That the Market Officer be paid at SCP 12 with effect from 1 April 2012

That the Town Clerk’s Assistant’s hours be increased to 25 per week with effect from 1 April 2012 and that the job description be sent away for evaluation by South West Provincial Employers.

That the Deputy Town Clerk be confirmed in his position with effect from 1 April 2012 and that an increase in scp is considered in October 2012 once he has been in post for a year.

That an increase in scp is considered for the Town Clerk in October 2012, once she has been in post for a year.

(Vote For: 8 , Against: 0)

The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at 6.20 pm.

Signature of Town Mayor:  ………………………………….  Date:  ……………………........

Signature of Chairman:  ……………………………………..  Date:  ………………………....

 

 


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