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Market Management Committee Meeting Minutes - 9 July 2015


PRESENT:   

South Ward:   

Councillor D Brenton
Councillor J Day
Councillor R Wootton

South (Outer)   

Councillor D Howell

North Ward:   

Councillor T Johns

East Ward:   

Councillor Mrs R Craigie

Butcher’s Row:   

Mr M Dendle

Market Hall   

Mrs J Fisher

IN ATTENDANCE:

Mrs H J Blackburn (Town Clerk)

1 x Tenants / Traders

019  APOLOGIES FOR ABSENCE

There were no apologies for absence. 

It was noted that Mrs Wade (Market Street representative) had not attended the meeting for some months, and the Clerk was asked to ascertain if she wished to continue as the Market Street representative.

020  DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

There were no declarations of interest.

021  PUBLIC PARTICIPATION PERIOD

No issues were raised.

022  MINUTES

The Minutes of the Meeting held on 28 May 2015 were approved and signed as a correct record.

(Vote – For: 5,  Against: 0)

023  MATTERS ARISING

No matters were raised.

024  ACCOUNTS

It was proposed by Councillor  Wootton, seconded and

RESOLVED:  That the list of payments be approved.

(Vote – For: 5,  Against: 0 )

025  BANNER ON THE QUAY (INCLUDING HOPPER BUS)

Mr Dendle updated Members on the banner for the Quay and the Hopper Bus banner. He advised that the banner for the Quay is in his garage awaiting attention and he has not progressed the Hopper Bus banner as he felt it would be prudent to await further details on the future of the Hopper Bus before any further action is taken.

(The discussion on the Hopper bus banner led into agenda item 9. and this was taken as the next item.)

026  HOPPER BUS

Councillor Mrs Craigie provided an update on the Hopper Bus and several emails received from Mr Richardson-Dawes at Devon County Council were circulated.

In essence Mr Richardson-Dawes advised that since the withdrawal of three other bus Companies, Turners have not been able to cover all the routes requested of them, but no route has been left unserved.  A proposal for service 14/16 to be reduced to run on Tuesdays and Thursdays only, was put before the County Cabinet on 8th July and the decision made that this reduced service will be implemented in September. He advised that they meet all regulations regarding accessibility, although in some cases they are covered by exemption.  They welcome local advertising of their services and have confirmed that they will arrange for a timetable display case to be put up at the Pannier Market.

Members discussed raising reduced bus services with DALC and finding out how other Councils are affected/reacting.  Members noted that the number 16 goes to Westward Ho! and it was suggested that Northam Town Council is approached to discuss how they will be affected by the change in service.  Members would like to ascertain the number of bus users, how much bus subsidy is currently provided by Devon County Council and if neighbouring parishes would be interested in sponsoring a bus in conjunction with Bideford Town Council.

(Councillor Day arrived at the meeting)

It was proposed by Councillor Brenton, seconded and

RESOLVED: That Councillors Mrs Craigie and Day lead negotiations with regard to the Hopper Bus. It should be ascertained how many people use the service, the cost of the subsidy provided by Devon County Council, and if Northam Town Council would be interested in joining with Bideford Town Council to secure the future of this service.

(Vote – For: 6, Against: 0)

027  MARKET HALL INITIATIVE

Mr Dendle circulated the project design brief that he had put together and provided an update on the Market Hall Initiative.  The following comments and questions were raised:

     •    Members thanked Mr Dendle for his work in putting the document together and felt it made a really good starting point.  It was acknowledged that drawings were required in order to get costings for the project, but it was felt it         may be possible to get these done in an informal manner.  It was generally agreed that a builders’ merchant could be approached for assistance.
     •    Members discussed how many units would be made initially.  Mr Dendle felt it would be most cost effective to make all of them at once.
     •    The issue of a business plan was raised.  Costings, rental capacity and a business plan will be required to secure the capital required for the project.
     •    Members discussed whether planning permission would be required.  It was felt that as the units are essentially temporary structures, albeit robust and screwed to the ground, planning permission would not be needed.  They will         need to be fire proof, and include electrical sockets.
     •    Mr Dendle advised that he had spoken with the Kenwith Archers and the organiser of the Model Railway show, and neither felt that the worshops would compromise the space available in the Pannier Market for events.
     •    An extra-ordinary meeting may be required to progress the project quickly.

It was proposed by Councillor Brenton, seconded and

RESOLVED:  That Councillor Brenton and Mr Dendle discuss the Project Design Brief with a local Builders’ Merchant in order to ascertain the construction costs required for the project.

(Vote – For: 6, Against: 0)

Mr Dendle provided a rough estimate of the costs he had incurred to date associated with the project.

It was proposed by Councillor  Brenton, seconded and

RESOLVED:  That on receipt of a list of expenditure, the Clerk reimburses Mr Dendle the costs spent to date, to a maximum of £100.

(Vote – For: 6, Against: 0)

028  HALLOWEEN WEEK

Members considered the request from Mr Hill to hold a children’s disco/ball at the Pannier Market on 31 October, in conjunction with BOB, and for the hire fee and PRS licence fee to be waived. The email received from Mr Hill confirmed that the appropriate event licences and insurance would be obtained.

It was proposed by Councillor  Howell, seconded and

RESOLVED:  That Mr Hill may organise a children’s disco/ball in the Pannier Market on 31 October 2015 in conjunction with BOB and both the hire fee and PRS licence fee will be waived.

(Vote – For: 6, Against: 0)

029  AUGUST BANK HOLIDAY ENTERTAINMENT

Mrs Fisher outlined the entertainment planned for the August Bank Holiday, alongside the funding requirements. She commented that she felt that The Pannier Market had not benefitted from or been included in the Heritage Day Event.  Councillor Howell offered the opportunity for a market trader to attend Bideford 500 meetings.

It was proposed by Councillor  Howell, seconded and

RESOLVED:  That a budget of £400 for entertainment during the August Bank Holiday weekend at the Pannier Market is agreed.

(Vote – For: 6, Against: 0)

030  CONFIDENTIAL ITEMS TO BE TAKEN IN PART II

Proposed by Councillor Brenton, seconded and

RESOLVED: That in view of the confidential nature of the business about to be discussed, it is advisable, in the public interest, that the public be excluded for the remainder of the meeting; the tenants / traders were instructed to withdraw.

(Vote – For:  6, Against: 0)

PART II (CLOSED SESSION)

031  MAINTENANCE WORK / QUOTATIONS

Members reviewed the quotations for work above the Entrances to Butcher’s Row (not including Market Street).

Repairs to North and South Gables

It was proposed by Councillor Brenton, seconded and

RESOLVED: That JC Plastering are asked to confirm the detail of their quote, and if necessary, the Clerk should ascertain a cost for any required work not detailed in the current quote.  Any additional cost should be circulated to Members of the Market Management Committee by email/telephone, and if unanimously agreed, JC Plastering will be awarded the work.
 
(Vote – For: 6, Against: 0)

Scaffolding

It was proposed by Councillor Howell, seconded and

RESOLVED: That Excel Scaffolding is invited to provide the Scaffolding in line with their quotation.
 
(Vote – For: 6, Against: 0)

032  TERMINATIONS OF LEASES BY TENANTS/APPLICATIONS RECEIVED FOR TENANCIES OF PREMISES

It was advised that the tenant of unit 6 & 7 will swap with the tenant of unit 18. 

Councillor Mrs Craigie expressed concern that Butcher’s Row tenants must adhere to the core hours.  The Clerk advised that the unit swap was taking place to facilitate this.

033  UPDATE ON RENT ARREARS

The Town Clerk advised that payments had been made to cover the previous rental arrears.

034  Councillor Mrs Craigie requested that the following item be placed on the next agenda, and this was met with agreement by other Members.

“To give consideration to alternative and different uses for the market hall”

The Chairman, having established that there was no further business to discuss, thanked the Members for their attendance and concluded the Meeting at 7.10 pm.










 














 




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