Market Management Committee Meeting Minutes - 26 February 2015
PRESENT:
South Ward:
Councillor P Pester
Councillor R Wootton
North Ward:
Councillor Mrs M Fulford
Councillor T Johns
East Ward:
Councillor D Howell (Chairman)
Butcher’s Row:
Mr M Dendle
Market Shops
Mrs S Wade
IN ATTENDANCE:
Mr R D G Coombes (Market Administrator)
Councillor D C Fulford
094 APOLOGIES FOR ABSENCE
Councillor D Brenton (South Ward – personal), Mrs J Fisher Market Hall – personal).
095 DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA
There were no declarations of interest.
096 PUBLIC PARTICIPATION PERIOD
No public participation.
097 MINUTES
The Minutes of the Meeting held on 8 January 2015 were approved and signed as a correct record.
(Vote – For: 5, Against: 0)
098 MATTERS ARISING
There were no matters arising.
099 ACCOUNTS
It was proposed by Councillor Wootton, seconded and
RESOLVED: That the list of payments be approved.
(Vote – For: 5, Against: 0)
100 COMMITTEE MEMBER RESIGNATION
The Market Administrator advised Members that Mrs T Hills had stood down from the Committee. Members noted that only one meeting was scheduled before the overall election.
101 FIRE MARSHALL COURSE
The Market Administrator advised Members on the benefit to the Market / Council to have an additionally trained Fire Marshall in the Market, especially when the Market Officer was off site. The Cost of the Course, run by St Johns is £126 inc VAT; Mrs Fisher had agreed to attend at a cost of £10 per hour.
It was proposed by Councillor Pester, seconded and
RESOLVED: That Mrs Fisher be trained as a Fire Marshall and that she be paid at a rate of £10 per hour for her attendance.
(Vote – For: 5, Against: 0)
102 EASTER SATURDAY ENTERTAINMENT
Members had sight of correspondence raised by Mrs Fisher requesting funding for Easter Entertainment including an Easter egg hunt.
The Chairman was disappointed with the Valentine Entertainment effort following an injury to, and no show of, one of the booked acts who, with five days’ notice, should have but failed to provide a stand-in act.
He spoke about the importance of publicity; discussion followed on social media and Pannier Market Facebook pages. It was felt that the Butcher’s Row shops should advertise events (Mr Dendle indicated that they did). Mrs Wade added that in addition to Facebook, Trip Adviser was an excellent medium for businesses to promote themselves. She further spoke of placing chalk boards outside the Market to advertise events. The Chairman stated that the Market Officer would take responsibility for placing and removing the boards to the Market entrance when promoting events.
It was proposed by Councillor Pester, seconded and
RESOLVED: That a budget of up to £300 be made available for Easter Saturday Events.
(Vote – For: 5, Against: 0)
103 MARKET OPENING HOURS
Members had previously received correspondence from Mrs Fisher advising that a survey had been carried out amongst the traders in the Market Hall indicating, by a clear majority, the following opening hours:
It was proposed by Councillor Pester, seconded and
RESOLVED: That with immediate effect the Opening hours for the Market are:
• Winter: 1 October – 31 March 8.00 am – 3.00 pm.
• Summer: 1 April – 30 September 8.00 am – 4.00 pm.
(Vote – For: 5, Against: 0)
104 ENTRANCE FLOOR MATS
The Market Administrator advised that he had met with two Buckleigh Linen Services operatives, on site, where it was established that two large mats (six by four) could be placed inside the two main entrances to the Market Hall. Given the performance of the floor in Butcher’s Row the mats would not sit true and could prove to be more of a hazard. A further longer thinner mat (ten by three) sat very well at the Market Place entrance flush to the bottom of the stairs.
The contract terms, though run for 156 weeks. The total cost for the three mats would be £2163.72.
Members discussed the terms in relation to the amount of effective use that would be enjoyed throughout the year. Mrs Wade felt that stand alone large rubber mats would be more economically viable. Mr Dendle wondered whether an area of stones at the Portobello and Joiners Arms entrances to Butcher’s Row could not be excavated and replaced with matting, to reduce the water slip / trip hazard.
It was proposed by Councillor Johns, seconded and
RESOLVED: That Mr Dendle investigates the excavation of a number of bricks from the floor at the Portobello and Joiners Arms entrances to Butcher’s Row and obtain quotations.
(Vote – For: 5, Against: 0)
105 BANNER FOR THE QUAY
Mrs Wade advised that she had approached a local outlet that could produce a Banner at a cost of £150 with a further £30 for publishing the design and artwork.
Members agreed that the sign should be the same size as the current one, with robust eyelets, employ corporate colours but with no requirement for sponsorship / advertising placement. While photographs were considered the Crest was regarded as essential.
It was proposed by Councillor Pester, seconded and
RESOLVED: That Mrs Wade and Mr Dendle work together on producing a Banner, within the agreed budget of £200 in time for Easter.
(Vote – For: 5, Against: 0)
106 CONFIDENTIAL ITEMS TO BE TAKEN IN PART II
Proposed by Councillor Howell, seconded and
RESOLVED: That in view of the confidential nature of the business about to be discussed, it is advisable, in the public interest, that the public be excluded for the remainder of the meeting; the tenants / traders were instructed to withdraw.
(Vote – For: 5, Against: 0)
PART II (CLOSED SESSION)
107 MARKET TRADER CORRESPONDENCE
There is a confidential minute associated with this agenda item.
The Chairman indicated that there should be a Market wide directive stating that there should be no food left (unattended), outside trading hours, unless secured in a metal container. Members unanimously agreed that this should be implemented with immediate effect.
108 MAINTENANCE WORKS / QUOTATIONS
Councillor Wootton left the Meeting.
Members reviewed quotations for the redecoration of Butcher’s Row (above the Units and wrought iron gates) and the replacing / securing of tiles. Discussion centred on the timings around Easter the impact of dirt and dust on the tenants / members of the Public
It was proposed by Councillor Pester, seconded and
RESOLVED: That Mr D C Scott be invited to redecorate Butcher’s Row as quoted with work / completion before or post Easter. J C Plastering invited to complete the tiling and Excel provides the necessary scaffolding, in line with their quotations.
(Vote – For: 4, Against: 0)
109 TERMINATIONS OF LEASES BY TENANTS/APPLICATIONS RECEIVED FOR TENANCIES OF PREMISES
The Market Officer advised that Marshford Organics would be leaving the Market (Shop Unit 28) at the end of the Month. Minxy’s Sweets have indicated a desire to take on the Shop with immediate effect.
Members were content that Minxy’s Sweets be invited to trade from Shop Unit 28.
110 UPDATE ON RENT ARREARS
There is a confidential minute associated with this agenda item.
The Chairman, having established that there was no further business to discuss, thanked the Members for their attendance and concluded the Meeting at 7.40 pm.