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Market Management Committee Meeting Minutes - 13 March 2014


PRESENT:   

South Ward:   

Councillor D Brenton
Councillor R Wootton

North Ward:   

Councillor D C Fulford (Chairman)
Councillor Mrs M Fulford
Councillor T Johns

East Ward:   

Councillor D Howell

Tenants/Traders:   

Mr M Dendle 
Mrs J Fisher

IN ATTENDANCE:

Mr R D G Coombes (Market Administrator)

116  APOLOGIES FOR ABSENCE

Miss M Hurford (Trader – Personal).

117  DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

There were no declarations of interest.
 
118  PUBLIC PARTICIPATION PERIOD

A member of the public spoke about item 14. – 24 hour Charity Shoot expressing concern at noise levels.  Councillor Howell referred the public member to information provided by the Archers detailing their method of operation during the Shoot.

A second member and tenant / trader provided further information to the Committee Members on their desire to bring hand reared lambs to the Market on Easter Saturday.  He confirmed that insurances, risk assessments and animal movement documentation would be in place.  Further he confirmed hand wash gel / first aid kit availability.  Councillor Brenton stated that short of Environmental assent the Lambs should be outside of the Market.  Councillor Howell mentioned the need to wash with soap and water.  The Committee, however, indicated their agreement to the idea.

119  MINUTES

The Minutes of the Meeting held on 30 January 2014 were approved and signed as a correct record.

(Vote – For: 6, Against: 0)

120  MATTERS ARISING

Councillor Brenton indicated that there was nothing to raise.

121  ACCOUNTS

It was proposed by Councillor Brenton, seconded and

RESOLVED:  That the list of payments be approved.

(Vote – For: 6, Against: 0)

122  RELIEF CARETAKER

The Market Administrator spoke to Members on the staff limitation, the availability of the Market Hall and further the need to provide support to the Market Officer when he is engaged in maintenance tasks that require two personnel i.e. working at height. 

He indicated that the Handyman had recently been unavailable and that a case could be made, with recourse to South West Employers and HR at TDC, to investigate the employment of a relief caretaker.

It was proposed by Councillor Brenton, seconded and

RESOLVED:  That a report should be raised detailing the Market Officer’s current working hours and justifying the need for the employment of an additional relief caretaker.

(Vote – For: 6, Against: 0)

123  CHARITABLE FUND RAISING EVENT – 16 AUGUST 2014

Members had been provided with detail of a tenant /trader led Event to raise monies for the Air Ambulance with live acoustic music, various stall based games and a raffle; a repeat of an Event successfully staged last year. 

Proposed by Councillor Brenton, seconded and

RESOLVED:  That Trevor Hill is authorised to coordinate the Event on 16 August 2014 with the necessary risk assessments, insurances and licenses in place.

(Vote – For: 6,  Against: 0)

124  WORKSHOP EVENT

Members had been provided with further detail (since the last Meeting) of a tenant / trader led Children’s Workshop Event to be held on 11 April 2014.

Proposed by Councillor Brenton, seconded and

RESOLVED:  That up to £180.00 is made available, against receipted payment, in support of the Workshop Event to be held by Pannier Market traders / Butcher’s Row tenants.  That a free trestle table / stall is made available to the traders to facilitate the crafting.

(Vote – For: 6,  Against: 0)

125  PANNIER MARKET LEAFLET

Councillor Howell spoke on the Meeting of the Working Group where layout, content / diagrams were agreed.  A graphic designer has been approached.  The design will cover the different commercial aspects of the Market including Events promotion.  Once completed a draft leaflet will be circulated to the Committee.

126  ARTS & CRAFT MARKET PRESENTATION

There was no presentation; item will be deferred until further contact established.

127  VALENTINE (BIDEFORD SPRING FOOD) FAYRE

Councillor Howell indicated that preparations for the Food Festival scheduled for 29 March 2014 were “well in hand”.  Mr Daryl Littlejohns, TDC, will be providing a large amount of equipment including stainless steel tables.

The three judges are:

•    Graham Blight, Country Cottages: Bread.
•    John Emms, Lathwells: Scones.
•    Carol Wawrychuk, Pannier Pantry: Cup Cakes.

Thanks was expressed to Mrs Claire Scott, Assistant to the Town Clerk, responsible for the publicity distribution to the schools / colleges in the Bideford area, Scouts / Guides / Cadets, WI,  Rotary (x 2), Lions and assorted clubs.

A photo shoot has been arranged with the Gazette and Posters will also be distributed in the Town ten days before the Event.

Prizes for the under elevens will be a cookery book aimed at encouraging children to cook.  For the over elevens: dinner for two at Lathwells restaurant.  A raffle ticket initiative will enable the competition entries to be anonymous avoiding any danger of subterfuge.

128  MONTHLY INCLUSIVE MARKET STALL RATE

Mrs Fisher intimated that some traders were reluctant to support (the cost) of Friday Market trading in addition to their monthly cost.  She asked Members to consider bringing Fridays into the “monthly” package, perhaps at the rate of thirty five pounds while the Tuesday / Saturday suite at thirty pounds could be amended to provide two days of three i.e. a Tuesday / Saturday, or Tuesday / Friday or Friday / Saturday.

During Member discussion Councillor Brenton indicated that the initiative could be trialled for a year.

Proposed by Councillor Brenton, seconded and

RESOLVED:  That with effect 1 April 2014 a monthly package at thirty five pounds will include all Tuesdays, Fridays and Saturdays.  Further, the thirty pounds bundle will now provide two days of three i.e. a Tuesday / Saturday, or Tuesday / Friday or Friday / Saturday. 

(Vote – For: 6,  Against: 0)

129  KENWITH COMPANY OF ARCHERS TWENTY FOUR HOUR SHOOT

Members, having had sight of the Archers’ proposal / method statement for the Event (in support of the North Devon Healthcare Chemotherapy Appeal) which was considered sensible and well organised, indicated their support.

Proposed by Councillor Howell, seconded and

RESOLVED: That the Kenwith Company of Archers be permitted to stage a Twenty Four Hour Charity Shoot from 4.00 pm, 23 to 24 August 2014, in accordance with their proposal / method statement.

(Vote – For: 6,  Against: 0)

130  MARKET ADMINISTRATOR’S REPORT

A letter had been received and was read to the Members from the David Rundle Trust thanking the Market for supporting it with a, now closed, charity magazine stall.

Members indicated a willingness to reinstate the Stall while Mrs Fisher stated that she would be happy to supervise it when sited next to the Café stairs.

131  CONFIDENTIAL ITEMS TO BE TAKEN IN PART II

Proposed by Councillor Brenton, seconded and

RESOLVED: That in view of the confidential nature of the business about to be discussed, it is advisable, in the public interest, that the public be excluded for the remainder of the meeting; they were instructed to withdraw.

(Vote – For:  6, Against:  0)

PART II (CLOSED SESSION)

132  UPDATE ON RENT

Two letters had been sent to those tenants who were late in their rental payments which prompted a positive response.

133  TERMINATIONS OF LEASES BY TENANTS/APPLICATIONS RECEIVED FOR TENANCIES OF PREMISES

Members had previously been advised that the tenant of Unit 3 / 4 had given notice to quit their tenancy; presentations were received from three parties.

Proposed by Councillor Brenton, seconded and

RESOLVED:  That tenancy to Shop Unit 3 / 4 is offered to Denise Wright, Kathleen Riley and Tony Pearce.

(Vote – For:  6, Against:  0)

The Chairman, having established that there was no further business to discuss, thanked the Members for their attendance and concluded the Meeting at 19.25 pm.













 




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