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Market Management Committee Meeting Minutes 19 December 2013


PRESENT:   

South Ward:   

Councillor D Brenton (Chairman)
Councillor R Wootton

North Ward:   

Councillor Mrs M Fulford
Councillor T Johns

East Ward:   

Councillor D Howell

Tenants/Traders   

Mr M Dendle
Miss M Hurford

IN ATTENDANCE:

Mr R D G Coombes (Market Administrator)
Mr A Gurler (Market Officer)

083  APOLOGIES FOR ABSENCE

Councillor D C Fulford (North Ward – Personal), Mrs J Fisher (Trader - Illness) and Mrs S Wade (Tenant - Personal).  The Market Administrator advised that the Market Officer would be attending, albeit delayed.
 
084  DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

There were no declarations of interest.

085  MINUTES

The Minutes of the Meeting held on 21 November 2013 were approved and signed as a correct record.

(Vote – For: 5, Against: 0)

086  PUBLIC PARTICIPATION PERIOD

There were no members of the public present.

087  ACCOUNTS

Councillor Howell requested further information on the cost / breakdown of the invoice PV Number 119 – Captain Coconut.  The Chairman requested that the information be made available for the next meeting.

It was proposed by Councillor Wootton, seconded and

RESOLVED:  That the list of payments be approved.

(Vote – For: 5, Against: 0)

088  ITEMS BROUGHT FORWARD BY THE CHAIRMAN

The Chairman had noted the resultant effect of the heavy wind and rainfall on Wednesday 18 December 2013.  He had spoken to both a tenant and the Market Officer and believed that the guttering should be checked regularly highlighting the importance of clearing the Autumn leaves (before Christmas).  Councillor Howell proffered employing a grill and Councillor Wootton confirmed the need for a regular scheduling of gutter checking / clearance.

ORDER OF BUSINESS

Proposed by Councillor Brenton, seconded and

RESOLVED:  That the order of business be changed to allow agenda item 9 to be addressed on the arrival of the Market Officer.

(Vote – For: 5, Against: 0)

089  “A” BOARDS

Mr Dendle had canvassed a number of Butcher’s Row Tenants but garnered no strong opinions.  The impression was that they should be well maintained and ordered.  He spoke of a chalk board that he had used to map wheel chair access points to the facilities. 

Miss Hurford spoke on the problems experienced with wind in the Town proper.

The Chairman believed that a common sense approach to the siting of boards should prevail.

090  REVIEW OF FRIDAY MARKET INITIATIVE

Miss Hurford had canvassed a number of (permanent) traders believing the majority supported the initiative but favoured a continuation in the Spring.  While it was felt that £5 for a casual trader remained fair, a variation on the monthly rate should accommodate the opportunity to trade on a Friday.  While the Winter Fair publicity had generated a favourable response there should also be an advertising push.  It was noted that the Butcher’s Row tenants, under the MORE umbrella, had produced a self-financed advertising leaflet that included Pannier Market opening details. 

Miss Hurford also felt that the Committee should encourage traders from neighbouring markets to consider joining the Bideford Pannier Market.  She observed that other market initiatives in the Town were not helpful to the Pannier Market believing the Hall to be purpose built, as it is covered, has excellent toilets and a heating facility. 

Members reflected on who at Torridge District Council (TDC) held the responsibility for the other markets operating in the Town with a view to an approach.  It was felt that with the introduction of a bus route, to include the Pannier Market, footfall, as a consequence, should increase.

Members had also received correspondence from other traders who had expressed support for the initiative but wished for the impetus to continue through January and February.  Miss Hurford had indicated there was a danger that traders would become disheartened during the quieter winter period.  Mr Dendle believed that there was a strong argument to continue without a break. 

Discussion followed on cost and advertising (including budget).

Proposed by Councillor Howell, seconded and

RESOLVED:  That the Friday Trading Initiative continue with January and February 2014 being gratis to all traders.

(Vote – For: 5,  Against: 0)

Councillor Johns felt that the Gazette was the best local newspaper publication to promote the Market.  It was felt that the Paper should be approached with a view to a request for a combined feature and advertisement.  Mr Dendle would provide contact details for the My Town Bideford publication.  Councillor Howell spoke of the Link publication and would furnish contact details also.  The Market Administrator would also approach the Buzz.

Proposed by Councillor Brenton, seconded and

RESOLVED:  That a budget of £200 be set to advertise the Market generally and Friday Trading specifically.

(Vote – For: 5,  Against: 0)

091  KITCHEN PROJECT UPDATE

The Market Officer provided a commentary to the number of quotations associated with the Kitchen Project, including sink / preparation / storage units, plumbing / electricity provision and the need for a separate hand wash sink.  Members discussed the requirements generally and specifically in relation to the Winter Fayre Cooking initiative scheduled for 15 February 2014.

Proposed by Councillor D Brenton, seconded and

RESOLVED:  That the Pine Centre be engaged to provide the Sink Unit facility (£1,461), SJF Electrical be engaged to facilitate the plumbing / electricity (£470) and that a hand wash basin be purchased (£100.00).

(Vote – For: 5,  Against: 0)

092  NORTH DEVON + ADVERTISING

After a brief discussion it was

Proposed by Councillor Brenton, seconded and

RESOLVED: That Membership for 2014 at a cost of £50 is taken. 

(Vote – For: 5,  Against: 0)

093  MARKET HALL STALL COVER

Miss Hurford provided samples and a detailed explanation on the fabrication of the proposed Market Stall covers speaking in terms of the relative merits and costs associated with different material types.

Proposed by Councillor Howell, seconded and

RESOLVED:  That Miss Hurford be provided with a budget of £110 in order to effect two examples of a Market Stall Cover.

(Vote – For: 5,  Against: 0)

094  WI-FI/INTERNET ACCESSIBILITY WITHIN THE MARKET HALL

Miss Hurford considered that there was not sufficient demand to pursue the initiative.  Discussion followed regarding a set up provided by a tenant in Butcher’s Row and the relative merits of Wi-Fi connectivity in the Market Hall.  Both the Market Officer and Councillor Wootton expressed an interest and support for the introduction.

Members chose to defer the item until Councillor Wootton had properly researched the idea whereupon it would be readdressed with his report, including costs.

095  MARKET HALL SWEEPER

Members had received the report detailing four quotations obtained by the Market Officer.  He advised on the effectiveness of the machine and the varying degrees of customer support offered.  Councillor Johns wondered whether a mains operated machine had been considered but was advised that the overall cost was quite different.

Proposed by Councillor Howell, seconded and

RESOLVED:  That a new Sweeper be purchased from the supplier with the best overall package deal.

(Vote – For: 5,  Against: 0)

096  VALENTINE FAYRE

Councillor Howell advised Members on a recommendation by the Tourism Committee Meeting to progress the staging of a cooking fayre / demonstration(s) / Ready Steady Cook event in the Pannier Market Hall.  A “Great Bideford bake-off” would include four categories (with an adults and children’s section in each), where participants would bring ready baked produce along to the fayre. The categories would be: bread, cup-cakes traditional pasties and scones. 

The staging of a Tea Dance to be held on Friday, 14 February 2014 had been considered by the Tourism Committee but unless a volunteer could lead the Event Councillor Howell did not believe that it would take place.
097    BUTCHER’S ROW COLOURED LED LIGHTS

The Market Officer had contacted the supplier of the LED Lights in Butcher’s Row with a view to introducing new colours to improve the overall look.  Members were given the breakdown of costs.

Proposed by Councillor Howell, seconded and

RESOLVED:  That D S Electrical is engaged to supply 80 coloured LED Lights in accordance with their quotation (£378.00).

(Vote – For: 5,  Against: 0)

098  TRADER INITIATIVE

Members having noted and supported the initiative observed that where a raffle may be considered an approach would have to be made to the Licensing Department of Torridge District Council.

PART II (CLOSED SESSION)

099  TERMINATIONS OF LEASES BY TENANTS/APPLICATIONS RECEIVED FOR TENANCIES OF PREMISES

There were no applications nor terminations presented to the Committee.

100  UPDATE ON RENT

There were no issues to be raised.

The Chairman, having established that there was no further business to discuss, thanked the Members for their attendance, wished all a very Happy Christmas and concluded the Meeting at 7.20pm.











 




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