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Market Management Committee Meeting Minutes 21 November 2013


South Ward:   

Councillor D Brenton
Councillor R Wootton

North Ward:   

Councillor D C Fulford (Chairman)
Councillor Mrs M Fulford
Councillor T Johns

East Ward:   

Councillor D Howell

Tenants/Traders    Mr M Dendle

Miss M Hurford
Mrs J Fisher
Mrs S Wade


Mr R D G Coombes (Market Administrator)
Mr A Gurler (Market Officer)
2 x Members of the Public

Prior to the start of the Meeting the Members had convened at the Pannier Market Hall to help inform their decision making on agenda items 9, 10 and 14 (Market Stall wheels / Market Stall window / additional electric sockets).


There were no absentees.

The Market Administrator advised members on the Declarations of Interest Proforma explaining the need for them to give consideration where a matter of employment, office, trade or vocation, carried on for profit by member or spouse or civil partner relates to them.  He added that should this be the case a member shall not participate in a discussion or vote on the matter.

Mrs Fisher declared a pecuniary interest in agenda items 7. (Butcher’s Row Trader). 


Miss Hurford declared that it was Mr Hill who should be quoted on the advertising of the Friday Market Initiative and not herself.  She also reaffirmed that her title was Miss and not Mrs; the Chairman confirmed that the Minutes would be amended accordingly.

The Minutes of the Meeting held on 7 November 2013 were approved and signed as a correct record.

(Vote – For: 6, Against: 0)


A member of the Public noted that copies of the Listed Payments and other supporting paperwork were not available.  The Chairman confirmed with the Market Administrator that copies would be made available for the public members at future meetings. 


It was proposed by Councillor Howell, seconded and

RESOLVED:  That the list of payments be approved.

(Vote – For: 6, Against: 0)


There were no items brought forward by the Chairman, however, Councillor Brenton alluded to the introduction of a bus service that will include the Pannier Market on its route in the New Year.  He believed that the tenacious work of Mr Maurice Pearce and former Devon County Councillor Mr Sam Robinson merited attention.


The Market Administrator reminded members of the Declaration of Interest criteria generally and specifically advised tenants/traders to consider whether it is applicable to them.

Mrs Fisher left the meeting but returned and questioned whether, indeed, any other trader should leave the Chamber or be permitted to participate in the discussion.  The Market Administrator reiterated the individual’s decision making; Mrs Fisher left the Meeting.

Mrs Wade questioned the correctness of the statement provided by Mrs Fisher and distributed to Members at the commencement of the Meeting. 

The Market Officer indicated that the concerns raised by Mrs Fisher regarding the resolution that provided for the sale of hot beverages within the Market Hall had prompted the agenda item.  He added that it was not an opportunity to change the resolution but to provide clarity.  He further stated that members could discuss and make provision for a change to the resolution (made on 6 June 2013), but ratify it at the December meeting, in accordance with standing orders (17 – Recession of previous resolutions.

Discussion followed where members considered the current conflict in provision during Market Trading Days and when the Hall is hired during the working week.  While points were revisited that led to the resolution the Chairman indicated that a working group should be formed to address the item and report back to the Market Management Committee.
Proposed by Councillor D C Fulford, seconded and

RESOLVED:  That the current practice concerning the provision of hot beverages within the Market Hall remains.  A working group be convened, populated by the councillor members of the Market Management Committee, to consider wholly the provision of beverages within the Market Hall and report back to the Market Management Committee proper.

(Vote – For: 6,  Against: 0)

082  ‘DRAFT’ BUDGET 2014/2015

The Market Administrator presented the ‘Draft’ Budget for consideration by the
Committee.  Councillor D C Fulford requested that the Cleaning/Maintenance Expenditure category be displayed individually. 

Proposed by Councillor Brenton, seconded and

RECOMMENDED: That the Draft Market Budget 2014/2015 be supported by the Council.  

(Vote: – For: 6, Against:  0)


Following the consultation prior to the Meeting it was

Proposed by Councillor Brenton, seconded and

RESOLVED:  That the Market Officer provides for twenty five market stall tables to be enhanced with wheels/brakes.

(Vote – For: 6,  Against: 0)


Councillor Johns indicated that the adaption to the Market Stall roof did not make sufficient difference to the light diffusion to warrant investment.

Proposed by Councillor D C Fulford, seconded and

RESOLVED:  to defer upon a decision.

(Vote – For: 6,  Against: 0)


Members had again been provided with the Trading Hours Working Group Review / Recommendations and the Nabma advice.

The Market Administrator had received only three responses from the letter he had been charged to distribute to all Butcher’s Row tenants with the Working Group Recommendations.  The responses included whole hearted support, concern that a 9 am start would conflict with child arrangements, prior understanding had permitted restricted opening and the monitoring / enforcement procedure would need to be strictly maintained, albeit that it would be time consuming.

The Chairman stressed the importance of having the tenants open for business in Butcher’s Row.  Mr Dendle explained that there had been a shared opening initiative operating in recent months that was working well.

Councillor Howell believed that those Tenants who had made no response, in essence, agreed with the findings and recommendations set out by the Working Group.

The Chairman confirmed the monitoring procedure.

Proposed by Councillor Howell, seconded and

RESOLVED:  That the recommendations of the Working be implemented.

(Vote – For: 6,  Against: 0)


The Chairman invited Mrs Wade to brief the Members.  She advised that she had been working with a company who quoting in the region of two thousand five hundred pounds for items including base unit, double sink, separate hand basin, overhead cupboards.  The electricity element of the project including sockets and heater would be in the region of nine hundred and ten pounds with additional costs for (straightforward) plumbing and assembling.

Councillor Brenton stated that specific quotation / plan and recommendation should be presented at the next meeting, 19 December 2013.

Discussion followed on what was needed and how the facility could be used.  Mr Gurler advised that he had liaised with Mr Littlejohns, Food and Safety Manager, TDC, and spoke on his presentations in the Market.

Councillor Howell intimated that there would be a need for other (competitive) quotes.

Proposed by Councillor D C Fulford, seconded and

RESOLVED:  That the item is revisited at the next meeting, to be held on 19 December 2013.

(Vote – For: 6,  Against: 0)

087  “A” BOARDS

The Market Administrator showed members photographs of the entrance (from Market Street) to and inside Butcher’s Row that showed a number of “A” Boards, alongside the Market sponsored wrought iron Tenant display.  He requested that members consider a policy that would prevent the growth in signs from both a Health and Safety and aesthetic perspective.

Councillor Howell felt the item provided an opportunity for the Tenant / Trader members to obtain feedback from the Tenants in Butcher’s Row and report to the Committee.  Mr Dendle confirmed that he would be happy to canvas opinion.

Proposed by Councillor Howell, seconded and

RESOLVED:  That opinion be obtained from the Butcher’s Row Tenants and presented at the next Market Management Committee Meeting.

(Vote – For: 6,  Against: 0)


Following the consultation prior to the Meeting Members considered quotations for the provision of additional electric sockets within the Pannier Market. 

The Market Administrator spoke in terms of the initial cost adding that there was not currently a provision for charging traders for the use of electricity in the Market Hall.  Mrs Fisher intimated that a standard daily payment of two pounds a day was made in another market.  Miss Hurford believed that the figure was too high and did not compare to her quarterly charge (in Shop Unit 28, Market Hall).

Discussion followed that included the need for equipment to be PAT tested and that the cost should be levied at each socket use and must not include multi socket adaptors.

Proposed by Councillor Brenton, seconded and

RESOLVED:  That SJF Electrical is invited to supply and fit seven double sockets in accordance with their quotation.  That once installed Market Traders’ are charged a daily rate of one pound for the use of a single socket within the Market Hall, subject to PAT testing and that multi socket adaptors are not to be used.

(Vote – For: 6,  Against: 0)


The Market Administrator explained the current provision for mounting the Christmas Tree in the Market Hall and the need for a more appropriate base.  While members considered quotations they believed that other agencies should be considered and at a more favourable cost. 

Proposed by Councillor Howell, seconded and

RESOLVED:  That the Market Officer obtain an appropriate base at a cost of no more than one hundred and fifty pounds.

(Vote – For: 6,  Against: 0)

The Chairman, having established that there was no further business to discuss, thanked the Members for their attendance and the Meeting concluded at 7.50 pm.


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