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Market Management Committee Meeting Minutes 3 October 2013


 

PRESENT:

South Ward:   

Councillor D Brenton
Councillor R Wootton

North Ward:

Councillor D C Fulford (Chairman)
Councillor Mrs M Fulford
Councillor T Johns

East Ward:   

Councillor D Howell

Tenants/Traders    Mr M Dendle

Mr T Hill (substitute for Miss M Hurford)
Mrs J Fisher

IN ATTENDANCE:

Mr R D G Coombes (Market Administrator)
14 x Members of the Public

055  APOLOGIES FOR ABSENCE

Miss M Hurford (Trader – Personal) and Mrs S Wade (Tenant – Personal).

056  DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

Mr Dendle, Mr Hill and Mrs Fisher declared a pecuniary interest in agenda items 8 and 9. (Market/Butcher’s Row Tenants/Traders). 

057  MINUTES

The Minutes of the Meeting held on 22 August 2013 were approved and signed as a correct record.

(Vote – For: 4, Against: 0, Abstention: 1)

058  PUBLIC PARTICIPATION PERIOD

There was no public participation.

059  ORDER OF BUSINESS

Proposed by Councillor D C Fulford, seconded and

RESOLVED:  That the order of business be changed to allow agenda item 13 to be brought forward and conducted before item 5.

(Vote – For: 5, Against: 0)

PART II (Closed Session)

060  TERMINATIONS OF LEASES BY TENANTS/APPLICATIONS RECEIVED FOR TENANCIES OF PREMISES

Councillor Howell joined the Meeting.

Members had previously been advised that three tenants had given notice to quit their respective tenancies: Unit 2, 5 and 18.    Presentations were received from eight parties.

Proposed by Councillor Brenton, seconded and

RESOLVED:  That tenancies be appointed as follows:

a.  Unit 2
   
    Mr T Hill – Expansion of Minxy’s Sweetshop from Unit 1 into 2 creating a double unit.  Mr Hill stated that he would incur all expense in joining the 2 and would make good the wall on vacation, if required to do so.

b.  Unit 5

    Mr M Dendle – “Souperman” serving freshly cooked soups and home baked bread, scones, cookies and biscuits.

c.  Unit 18

    Miss S Kay and Mr B Sidwell – Decorative Pom Poms for weddings, special events, parties and professional freelance photography.

(Vote – For: 6, Against: 0)

061  RETURN TO OPEN SESSION

Proposed by Councillor Fulford, seconded and

RESOLVED:  That the Meeting return to Open Session.

(Vote – For: 6, Against: 0)

062  CCOUNTS

It was proposed by Councillor Brenton, seconded and

RESOLVED:  That the list of payments be approved.

(Vote – For: 6, Against: 0)

063  ITEMS BROUGHT FORWARD BY THE CHAIRMAN

The Chairman spoke on his attendance at the NABMA Conference held in Torquay.  Points covered included:

•  Love your Local Market.
•  Young People’s involvement.
•  The Community importance of local markets.
•  Planning for tomorrow.
•  Linking Market and the Business Community.
•  The demise or rise of UK High Streets.
•  Classroom to reality – a training initiative.

064  BIDEFORD ANIMAL DAY – 16 NOVEMBER 2013

Mrs Hallesy was unable to give her presentation, however, she had provided notes which the Market Administrator distributed to Members and stated:

•  Bideford Animal Day to sit alongside normal trading day on 16 November 2013.
•  Thirteen charities have confirmed their interest (each has public liability insurance).
o  Entitled to a single free table in a year.
•  Market Officer will be provided with firm numbers ten days prior to the Event.
•  Posters will be designed by Niche, Butcher’s Row and distributed locally and outside areas.
•  Given distance travelled some traders will not be able to trade before 9.00 am.
•  Mrs Hallesy will provide support prior to and during the day to the Market Officer.

065  MARKET HALL TRADERS’ RENT FOR JANUARY 2013

The Market Administrator advised Members of an historical goodwill incentive that enabled market hall traders to enjoy a free trading month (January).  Should the Members be mindful to consider the provision of a gratis month in 2014 he suggested that an incentive for new traders could be an invitation to trade for two months at the cost of one month’s rent (in advance), building on the December/Winter Market initiative.

Proposed by Councillor Wootton, seconded and

RESOLVED:  That the rent for the month of January 2014 is waived for those Bideford Pannier Market Traders, within the Market Hall and new traders are offered the opportunity to commit to two months trading for the price of one.

(Vote – For: 6,  Against: 0)

066  RENT REVIEW

The Market Administrator stated that the rent should be reviewed on an annual basis.  Given the December/Winter Market incentive he suggested that Members might consider reducing the Casual Rate for Saturday trading and further the monthly rate for a stall.  Councillor Howell spoke of a European model that saw a decrease in rate but netted an overall increase in revenue believing that the competitive rate could attract interest.

Proposed by Councillor Howell, seconded and

RECOMMENDED:  That the overall rental rates remain the same for the next financial year but for a decrease to £5.00 for a casual table on a Saturday and a rate of £30.00 per table per month be introduced in the Market Hall, effective from 1 April 2014.

(Vote – For: 6,  Against: 0)

067  CHRISTMAS FESTIVITIES/WINTER MARKETS

Councillor Howell reminded Members of the resolution that provided support and financial incentive package.  He spoke of working with Mrs R Benney and the Bideford 500 on the following:

Saturday 30 November
  
A family orientated entertainment package including the Street Entertainers.  Two school choirs and the Appledore lady singers may to take part.  Councillor Howell advised that he is trying to find some kind of novel transport up to the Pannier Market. Bideford 500 is eager to support the day and are looking to provide some Victorian themed actors.

Saturday 7 December

Councillor Howell advised that the Signing of Lease Celebrations will be taking place in the Pannier Market during the morning, and the Bideford 500 are keen to support this with a “Lewis Carroll” fun theme.

Saturday 14 December

A nativity event with the Bideford Town and Appledore Silver Band taking part;  East-the-Water School may perform a nativity play.

Saturday 21 December

It is envisaged that a Special Pantomime Day will be organised for the family including bands, Entertainingly Different, Bideford 500 and Clown with balloons.

St Valentines Fair.  14-15 February 2014

Councillor Howell described a theme that would include food, music, involving restaurants in the town with demonstrations and possibly a Ready Steady Cook competition.

Members were encouraged by the itinerary.

Mrs Fisher asked if Members would support the opening of the Market on Sunday, 1 December 2013 from 12.00 pm to 6.00 pm and provide a budget for entertainment on the day of the Christmas Lights Switch On.  Councillor Brenton believed that this followed a recent tradition.

Proposed by Councillor Brenton, seconded and

RESOLVED:  That the Market Hall would be open for trading on Sunday, 1 December 2013 from 12.00 pm to 6.00 pm and that a budget not to exceed £500.00 be made available for entertainment.

(Vote – For: 6, Against: 0)

068  TRADING HOURS – WORKING GROUP

Councillor Howell presented the Working Group’s findings on Trading Hours.  Mr Dendle believed that there was overall support for core hours from the Tenants of Butcher’s Row, reflected in their “questionnaire returns”.  He noted the “extended” core hours for the Market Trading Days citing the greater favourable impact this would for those taking the time to go to the Market.

The Market Administrator reminded Members of the advice received from Nabma believing the Tenants needed to “buy in”, that any changes should be introduced for new tenants and current tenants willing to subscribe.  He cautioned against trying to enforce any change to those who were unreceptive.

Councillor Brenton stated that the Review should be distributed and recommended to tenants with a covering letter requesting their comments within a specified time period.

The Chairman, having established that there was no further business to discuss, thanked the Members for their attendance and the Meeting concluded at 8.40 pm.

Signature of Town Mayor:……………………………………  Date:……………………...........

Signature of Chairman:………………………………..............  Date:………………………......







 




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