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Market Management Committee Meeting Minutes 31 January 2013


 

PRESENT:

North Ward:    

Councillor D C Fulford (Chairman)
Councillor Mrs M P Fulford

East Ward    

Councillor M Langmead

South Ward    

Councillor D G Brenton
Councillor R I Wootton

IN ATTENDANCE:

Mrs S Gear (Chief Executive North Devon +)
Mr R D G Coombes (Market Administrator)
2 x Market Traders/Tenants
5 x Members of the Public

115 APOLOGIES FOR ABSENCE

Councillor Howell (East Ward - personal).

116 DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

There were no declarations of interest at this time.

117 PUBLIC PARTICIPATION PERIOD

There was no public participation.

118 MINUTES

The Minutes of the Meeting held on 20 December 2012 were approved and signed as a correct record.

(Vote – For: 5, Against: 0)

119 ACCOUNTS

It was proposed by Councillor Langmead, seconded and

RESOLVED:  That the list of payments be approved.

(Vote – For: 5, Against: 0)


120 ITEMS BROUGHT FORWARD BY THE CHAIRMAN

No items were brought forward by the Chairman.

121 NORTH DEVON + PRESENTATION

a. The Chairman welcomed the Chief Executive Officer of North Devon +, Mrs Sue Gear, to the meeting.

b. Mrs Gear thanked the Chairman and the Members for the opportunity to address them.  In the first instance she referred to her letter of invitation and the help that North Devon + have provided local groups (Bideford 500 and South West Rowing) with advertising (selling advertising space to cover the cost of production and distribution of leaflets) and working with Ms Rodgers’ led Business Opportunity Initiative.

In addressing the Council’s North Devon + Membership package she spoke on the “App” which currently has one Market photograph but could be expanded to ten.  She promoted this method of advertising along with other social media highlighting the cost of distribution of publications such as the North Devon and Exmoor Guides.

In referring to the Pannier Market she believed that sellers should be encouraged in order to attract customers.

She distributed material to the Members referring to:
• the Fisheries Local Action Group
o small business grants
• seafood and festivals projects
o project officer employed for two years
• business support projects
• employment and skills board which she expanded upon.

She intimated that like the Food Festival held annually in the Barnstaple Market an event, promoting fish, could be held in the Bideford Pannier Market.  There would need to be discussion, support could be offered but highlighted the need for match funding and sponsorship.  Councillor Brenton lamented the practise of locally landed fish not being sold locally.

SUSPENSION OF STANDING ORDERS

Proposed by Councillor Fulford, seconded and

RESOLVED:  That Standing Orders are suspended in order to allow a member of the public to address the Meeting.

(Vote – For: 5, Against: 0)

Ms Sylvester stated that the Bideford (Pannier) Market needed to increase its uptake of food sellers in the Market Hall.  She wondered whether North Devon + could link food people to the Market.  Mrs Gear conceded that it was a challenging task to encourage traders to the Market.

RETURN TO STANDING ORDERS

Proposed by Councillor Fulford , seconded and

RESOLVED:  That the Meeting return to Standing Orders.

(Vote – For: 5, Against: 0)

The Market Administrator asked if North Devon + could help with providing a theme and ideas to promote the Love your Local Market campaign in May 2013.  Mrs Gear invited an approach once the Members had considered the item.

She fielded further questions on Business Grants and other areas such as Village Halls and the Community Project Transform.

d. The Chairman thanked Mrs Gear for attending the Meeting and speaking to the Members accordingly.

122 POLICY AND GUIDANCE FOR EVENTS IN THE PANNIER MARKET

The Members having received the document, led by Councillor Brenton, wished the statement under Charges and Fees at paragraph 3B, “In all instances any concession in fees will be at the discretion of the responsible officer.” to be removed.  The Market Administrator suggested that an “Administration Charge” be brought in not least where the Market Officer would be required to open and close the venue.  This, though was not supported.

Proposed by Councillor Brenton, seconded and

RESOLVED: That subject to the removal of the statement: “In all instances any concession in fees will be at the discretion of the responsible officer.” at paragraph 3B, the Policy and Guidance for Events in the Pannier Market be adopted.

(Vote: – For: 5, Against:  0)

123 LOVE YOUR LOCAL MARKET 2013: 15 – 29 MAY 2013

The Market Administrator had circulated information on “Love your Local Market – Roadshows 2013” and highlighted one being held in Bristol on 20 March 2013.    He suggested that Members might like to attend with a view to promoting the initiative, locally.

Proposed by Councillor Langmead, seconded and

RESOLVED: That subject to the cost and numbers wishing to attend, including those Market Advisory Committee Members, to be researched by the Administrator, provision and application be made for those to attend the Love your Local Market Roadshow in Bristol.

(Vote: – For: 5, Against:  0)

124 TDC MARKET SPECIFIC GRANTS

Members having received the documentation discussed submitting a bid.  While the Market Administrator, having spoken to the TDC officer responsible, advised that the scheme would be run over a number of years, suggested that a submission be made twelve months hence once a plan and case could be researched and presented, fearing the response by 4 March 2013 was too soon.  Councillor Brenton urged that an application should be made in the time frame.

Proposed by Councillor Fulford, seconded and

RESOLVED: that Councillor Fulford will liaise with Mr Reader, Revenues & Benefits Manager, TDC and submit an application.

(Vote: – For: 5, Against:  0)

125 HOBBYIST INSURANCE

Members having received information provided by a broker requested that the Market Administrator question other Markets with a view to the Item being placed on the Agenda for 14 March 2013.

126 QUOTATIONS FOR MARKET PLACE FRONT BLINDS

The Members reviewed the three quotations submitted.

Proposed by Councillor Brenton , seconded and

RESOLVED: that Torbay Blinds be invited to remove old awnings, dispose of and manufacture four new Dutch Awnings at the price £1,980.00 + VAT, for the Market Place Shops 23 - 26.

(Vote: – For: 5, Against: 0)

127 EXTENSION OF TWO MONTH MARKET HALL INITIATIVE

The Market Administrator invited the Committee to consider offering new traders in February a free month in March, repeating the January/February scheme.

Proposed by Councillor Brenton, seconded and

RESOLVED: That new traders joining the Market in February 2013 be offered the opportunity of a gratis month in March 2013.

(Vote: – For: 5, Against:  0)

128 MARKET ADMINISTRATOR’S REPORT

Having circulated correspondence to Members it was reiterated that an approach had been made by a Bev Mitchell regarding setting up a weekly, summer craft fair in Bideford Market.  Ms Mitchell advised that she had done a lot of research and found there is a demand for them from both buyers and sellers.  
• Croyde hold one every Monday throughout the summer
• Appledore every third Tuesday of the month
• Northam are now holding a country market every Friday morning 9 to 1 in the square

In promoting the Market Hall she felt that Wednesdays would be appropriate.  She expressed a willingness to work hard alongside the Committee to promote and advertise this venture.

Members expressed their happiness to receive Ms Mitchell at the next Market Management Committee Meeting.

129 CONFIDENTIAL ITEMS TO BE TAKEN IN PART II

Proposed by Councillor Fulford, seconded and

RESOLVED: That in view of the confidential nature of the business about to be discussed, it is advisable, in the public interest, that the public be excluded for the remainder of the meeting; they were instructed to withdraw.

(Vote – For: 5, Against: 0)

PART II (Closed Session)

130 TERMINATIONS OF LEASES BY TENANTS/APPLICATIONS RECEIVED FOR TENANCIES OF PREMISES

Two presentations were made for the vacant Unit 24.

Proposed by Councillor Wootton, seconded and

RESOLVED: That Mr James Allen be invited to take on the Tenancy of Unit 24.

(Vote – For: 5, Against: 0)

The Chairman, having established that there was no further business to discuss, thanked the Members for their attendance and the Meeting concluded at 8.28 pm.

 




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