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Minutes of the Market Management Committee Meeting


Minutes of the Extra-ordinary Market Management Committee Meeting held in the Council Chamber, Town Hall, Bideford, on Thursday 15 March 2012 at 5.00 pm

PRESENT:

North Ward:   

Councillor D C Fulford
Councillor Mrs M P Fulford
Councillor Mrs E A Brenton

South Ward:   

Councillor D G Brenton (Chairman)
Councillor S G Inch (Deputy Town Mayor)
Councillor R I Wootton

IN ATTENDANCE:

Councillor M Langmead
Mr R D G Coombes (Market Administrator)
2 x Market Traders/Tenants

140    APOLOGIES FOR ABSENCE

There were no apologies for absence.

141    DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

There were no declarations of interest.

142    MINUTES

The Minutes of the Meeting held on 1 March 2012 were approved and signed as a correct record.

(Vote: – For: 4, Against: 0)

143    PRESENTATION FROM MRS ROSEMARY RODGERS

Mrs Rodgers spoke of her collaboration with Mr Mark Jones, provided examples of graphics and the need to work with an “in house” designer to bring the leaflet together.  Importance was given to the proximity of car parks with further indicators for toilets, access etc.  She intimated that the historic content had now been removed from the text.

Councillors D and Mrs M Fulford joined the Meeting.

Councillor Mrs Brenton spoke on the Market Hall interior and stressed the importance of emphasising the “Historic” element of the Pannier Market title.  Mrs Rodgers showed images of the interior and indicated that she would research others for possible inclusion.

In discussing the merits of the similarly priced printers she recommended working with Jamaica Press.  She further indicated her preference for distribution by Publicity South West of 20,000 copies with the remaining 5,000 being distributed at a more local and “self- help” level.

The Chairman thanked Mrs Rodgers for her work.

144    ADVERTSING LEAFLET PRINTING AND DISTRIBUTION

The Chairman drew the Committee’s attention for the need to have a leaflet in place for the coming Easter break.

Proposed by Councillor Wootton, seconded and

RESOLVED:  That Mrs Rodgers work with Jamaica Press to produce 25,000 leaflets and engage Publicity South West to distribute 20,000 of them (the Committee will subsequently indicate the ten strategic advertising points). 

(Vote – For: 6, Against: 0)

The business of the Meeting having been completed, the Chairman thanked the Members for
their attendance and the Meeting concluded at 5.32 pm.

Signature of Town Mayor:……………………………………  Date:……………………...........

Signature of Chairman:………………………………..............  Date:………………………......

Minutes of the Market Management Committee Meeting held in the Council Chamber, Town Hall, Bideford, on Thursday 2 February 2012 at 7.07 pm

PRESENT:

North Ward:
Councillor D C Fulford
Councillor Mrs M P Fulford
Councillor Mrs E A Brenton

South Ward:
Councillor D G Brenton (Chairman)
Councillor S G Inch (Deputy Town Mayor)
Councillor R I Wootton

IN ATTENDANCE:

Councillor M Langmead
Mr R D G Coombes (Market Administrator)
4 x Market Traders/Tenants
5 x Members of the Public

112 APOLOGIES FOR ABSENCE
There were no absentees.

113 DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA
There were no declarations of interest at this time.

114 PUBLIC PARTICIPATION PERIOD
A member of the public referring to agenda item 10 believed that members of the public with dogs often turned away from Butcher’s Row.  He added that should the ruling be reconsidered tenants should not have dogs in their respective units.

115 MINUTES
The Minutes of the Meeting held on 5 January 2012 were approved and signed as a correct record.
(Vote: – For: 6, Against: 0)

116 MARKET ADVISORY COMMITTEE

The Chairman made a summary of the Advisory Committee Meeting, confirming that the Market Administrator would make contact with the specified Arts and Crafts coordinators and provide information on the Health and Safety Regulations regarding dogs, on their leads, having access to Butcher’s Row.  He also reiterated his attendance at a meeting with North Devon + and Torridge District Council members.

117 ITEMS BROUGHT FORWARD BY THE CHAIRMAN
There were none.

118 HIRE OF HALL BY THE BIDEFORD AMATEUR BOXING ASSOCIATION
The Market Administrator advised Members that the Bideford Amateur Boxing Club had expressed a wish to hire the Market Hall on Saturday 24 March 2012 for a Boxing Tournament.
Proposed by Councillor Brenton, seconded,
RESOLVED: That the Bideford Amateur Boxing Club hire the Market Hall on Saturday 24 March 2012 for a Boxing Tournament with a charge of £300.00.
(Vote: - For: 6,  Against: 0)

119 RENT INCENTIVES

The Chairman would report back on his Meeting with North Devon + and Torridge District Council.

120 ADVERTISING LEAFLETS
The item will be placed on the agenda for the Meeting of 1 March 2012.

121 MARKET ADMINISTRATOR’S REPORT
The Market Administrator circulated images that confirmed Honestone Street car park would be known as the Pannier Market (Honestone Street).

122 ACCOUNTS
Proposed by Councillor Fulford, seconded and
RESOLVED:  That the list of payments be approved.
(Vote – For: 6, Against: 0)

123 CONFIDENTIAL ITEMS TO BE TAKEN IN PART II
Proposed by Councillor Brenton, seconded and

RESOLVED: That in view of the confidential nature of the business about to be discussed, it is advisable, in the public interest, that the public be excluded for the remainder of the meeting; they were instructed to withdraw.

(Vote – For: 6, Against: 0)

PART II (Closed Session)

124 TERMINATIONS OF LEASES BY TENANTS/APPLICATIONS RECEIVED FOR TENANCIES OF PREMISES

An application had been received from Mrs Rotton, currently trading in the Pannier Market, who had expressed a wish to trade from Butcher’s Row Unit 5.

Proposed by Councillor Mrs Brenton, seconded and

RESOLVED: That Mrs Rotton is granted the tenancy.

(Vote – For: 6, Against: 0)

The Market Administrator questioned the rent to be charged for the Unit given its size.  Councillor Mrs Brenton spoke on the amenities that the Unit enjoyed confirming that only the Market Management Committee had the authority to change the level of rent.  Councillor Wootton suggested that each individual unit could be professionally reassessed to establish their true market value.

Proposed by Councillor Mrs Brenton, seconded and

RESOLVED: That rental for Unit 5 remains at £100.00.

(Vote – For: 4, Against: 2)

Mr Burton gave a presentation with a view to fabricating wrought iron work such as garden ornaments, gates, railings candle sticks, rocking chairs and cast iron repairs.  Following discussion the Committee felt that a decision could not be made regarding a possible tenancy (for Unit 6) until details on his portable furnace received the agreement of the Council’s insurance company.  The Market Administrator would research the answer.

At the commencement of the Meeting the members were given copies of Mr Malcolm Hudson’s presentation script, for occupancy of Unit 6, on holistic beauty treatments including facials, waxing, Swedish Massage and Crystal Healing.  The Chairman indicated that Mr Hudson would need to return to the Meeting scheduled for 1 March 2012, once the Committee had had sufficient time to read his text.

The Market Administrator would also invite a further applicant wishing to provide a hair extension service to present at the next meeting. 


125 UPDATE ON RENT

The Market Administrator advised that there were two late payments, albeit less than a week, and issues with three standing order payments, two of which have been rectified, the third not paid by 23 January 2012.  In the first two instances it was reported that the respective banks had been at fault.

He further advised that two former tenants had left outstanding electricity payments despite correspondence being sent requesting payment.

Proposed by Councillor Brenton, seconded and

RESOLVED: That the outstanding sums of £25.40 and £31.97 be written off.

(Vote – For: 6, Against: 0)

The business of the Meeting having been completed, the Chairman thanked the Members for
their attendance and the Meeting concluded at 8.10 pm.

Signature of Town Mayor:……………………………………  Date:……………………...........

Signature of Chairman:………………………………..............  Date:………………………......

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