bideford logo

Minutes of the Staffing, Finance & General Purposes Committee held in the Council Chamber, Town Hall, Bideford on Thursday 15 October 2015 at 6.00 pm

PRESENT:

North Ward:

Councillor D Bushby
Councillor P CHristie
Councillor P Pester (Mayor)

South Ward:

Councillor D G Brenton
Councillor A T Inch
Councillor S G Inch  (Chairman)
Councillor R Wootton

South Ward (Outer):   

Councillor D Howell

IN ATTENDANCE:   


Mrs H J Blackburn (Town Clerk)
Mrs L C Dixon-Chatfield (Asst to TC)
5 x Members of the public

063   APOLOGIES FOR ABSENCE

Councillor M Langmead (East Ward – Personal)

064   DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

Councillor D Brenton declared a non-pecuniary interest in agenda item 5 - (Member of the Twinning Association, Director of Westward Housing, Bideford Chamber of Commerce and Bideford Children’s Centre.)

Councillor AT Inch declared a non-pecuniary interest in agenda item 5 - (Member of the Bideford Area Club for Disabled Learners, and Wouldcare – patient at surgery.)

Councillor S G Inch declared a non-pecuniary interest in agenda item 5 - (Family Members belong to the Youth Pipe Band, Member of the Committee for the Bideford Massed Pipe Bands, Member of the Tarka Pipe Band and Member of the Twinning Association.)

Councillor D Howell declared a non-pecuniary interest in agenda item 5 (Chair of Bideford 500 and Non-Executive Director of Westward Housing).

Councillor P J Pester declared a non-pecuniary interest in agenda item 5 - (Bideford and District Archive Council Committee member).

065   PUBLIC PARTICIPATION SESSION

Representatives from Bideford Youth Pipe Band and Massed Pipes and Drums, Bideford A F C Youth, and Bideford Reserves spoke in support of their grant applications.

066   CHAIRMAN’S ITEMS

No items were raised.

067   GRANTS TO LOCAL ORGANISATIONS 2016/17

Copies of the grant applications had been circulated to members with the agenda.
The Councillors considered each application received, voted on them in turn, and made recommendations to Full Council for the award of grants from 1 April 2016, as detailed in the table below.  The voting information in italics, shows the proposals which were put forward and seconded, but which did not have the majority vote.

                       
Applicant                                  Proposer/Seconder                Vote      
                                                                                            For/Ag/Abst.        Amount recommended    Not carried    Conditions 16/17
                   
2nd Bideford Scout Group               PP/DH                                 8/0/0                £650.00       
Atlantic Village TIC                           DH/DB                                8/0/0               £2,000.00                                            From Tourism Budget. (Amount not included in final total)
Bideford Amateur Boxing Club         AI/DB                                  8/0/0               £2,240.00        
Bideford AFC Reserves                  PP/DB                                 8/0/0                £1,300.00        
Bideford AFC Walking Football Group    PP/DB                         8/0/0                £400.00        
Bideford AFC Youth                        PP/PC                                7/1/0                 £3,000.00        
Bideford Amateur Rowing Club       PP/AI                                  3/4/1                £7,000.00    
                                                       SI/DB                                  4/3/1                £5,000.00                                             Amount to be ring-fenced for purchase of boat (as per application).
Bideford Area Club for Disabled Learners DH/DB                     7/0/1                 £400.00        
Bideford Bay Creatives                  PP/SI                                   7/0/1                £2,000.00        
Bideford Bike Show                       PP/DB                                  8/0/0                £2,000.00        
Biideford Blues & Appledore Junior FC    PP/DB                       8/0/0                £3,000.00        
Bideford Buzz                                 DB/PC                                8/0/0                 £2,000.00        
Bideford Carnival Committee         PP/DB                                 8/0/0                 £1,000.00        
Bideford Christmas Committee      PP/AI                                   7/0/1                 £13,000.00        
Bideford & District Angling & Soc Club    DB/AI                        7/0/1                  £1,000.00        
Bideford & Dist Chmb of Comm BOB    PP/DB                         8/0/0                  £1,000.00        
Bideford & District Archive Council    DB/AI                             7/0/1                  £1,500.00        
Bideford Festival Committee           AI/DH                                8/0/0                  £7,500.00                                             Grant to be used for the New Year’s Eve Fireworks.
Bideford Film Society                      PP/AI                                7/1/0                  £1,500.00        
Bideford 500 Project                       PP/DB                              6/0/2                  £3,500.00        
Bideford Ladies Club                      PP/DB                              8/0/0                     £300.00        
Bideford Ladies Football Club        PP/DH                              8/0/0                  £1,000.00        
Bideford/Landivisau Twinning Ass.  DH/DB                             8/0/0                  £2,000.00        
Bideford, Littleham & Wwd Ho! C.C. Colts PP/AI                     8/0/0                  £1,000.00        
Bideford Massed Pipes and Drums   SI/DB                             8/0/0                  £3,000.00       
Bideford Music Club                          SI/PP                             8/0/0                  £400.00        
Bideford Phoenix Morris Club         DH/DB                              7/0/1                  £300.00        
Bideford Railway Heritage Centre    PP/PC                             8/0/0                  £1,500.00        
Bideford Rugby Football Club          AI/DH                              7/0/1                  £5,000.00                                             Grant only given for expenditure on the youth section
Bideford St. Pastors with School Pastors  DH/DB                    7/1/0                 £1,500.00        
Bideford Town Band                        PP/DB                              3/5/0                 £2,500.00    
                                                        AI/DH                               6/2/0                 £3,000.00        
Bideford Youth Pipe Band               SI/PP                               8/0/0                  £2,500.00        
CHICKS Children’s Respite            DH/RW                             8/0/0                  £898.00                                                 Grant to be ring-fenced for  children from Bideford
Cornerstone Free Meal Outreach Sundays    DH/DB             6/2/0                  £500.00        
Ethelwynne Brown Art Club            PP/PC                             8/0/0                   £250.00       
Families in Grief                              DH/DB                            8/0/0                  £600.00        
Friends of Bideford Medical Centre    DB/DH                         8/0/0                  £1,880.00        
Harbour Bideford                             PP/DB                            7/0/1                  £4,000.00        
Jigsaw (Grow@ Jigsaw)                   PP/PC                            8/0/0                  £1,000.00        
Kenwith Company of Archers         PP/DB                             8/0/0                  £2,000.00        
Kingsley School Judo Club             PP/PC                             6/2/0                 £1,500.00        
Lavington United Reformed Church    PP/DH                        8/0/0                  £1,000.00        
ME North Devon Support Club         PP/PC                          8/0/0                   £500.00        
Methodist Church                             PP/DH                          8/0/0                  £1,000.00        
Northam Lodge                                DH/DB                          7/0/1                   £750.00       
North Devon Forum for Autism        PP/AI                            8/0/0                  £1,000.00        
North Devon Model Railway Show    PP/AI                          8/0/0                    £230.00        
Northern Devon Christmas Fund      DH/PC                        7/0/1                    £500.00        
Northern Devon Foodbank             DB/DH                          4/4/0                  £2,000.00    
                                                       AI/PP                            4/4/0                   £1,000.00    
                                                       SI/DH                            8/0/0                   £1,500.00        
Port of Bideford Regatta Committee    PP/PC                     8/0/0                   £1,500.00        
Rainbo Music Trust                         PP/DB                         4/4/0                    £500.00    
                                                       AI/PC                           4/4/0                    £1,000.00    
                                                       SI/DH                           6/1/1                    £750.00        
St Mary's Church Bideford             PP/PC                          7/1/0                    £1,000.00        
Store Homelessness Project         PP/PC                           6/2/0                    £250.00        
Tarka Child Contact Centre           PP/PC                           7/0/1                   £1,500.00        
 Tarka Pipe Band                          PP/DH                           5/0/3                    £1,500.00       
                                                     SI/AI                                                          £2,000.00   
Torridge Male Voice Choir             AI/PC                            8/0/0                   £1,000.00        
Torridge Neighbourhood Watch    PP/PC                           8/0/0                   £100.00        
Torridge CAB                               RW/DB                           3/5/0                   £6,000.00    
                                                    AI/DH                             4/3/1                   £2,500.00        
Torridge Volunteer Cars              PC/DB                           8/0/0                    £1,000.00        
 Torridge Walking for Health         PP/PC                          8/0/0                     £300.00        
 TTVS                                         PP/DH                           7/0/1                     £4,000.00        
 Wouldcare                                 DH/SI                            7/0/1                     £1,000.00        
                   
                                                                                            TOTAL:            £108,998.00       
                   
Proposed by Councillor Brenton, seconded and

RECOMMENDED: That Full Council set aside a contingency fund of £20,000 in the budget for emergency grants.

(Vote: For: 8, Against: 0)

The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at 7.20 pm.

 


Minutes for the Statting, Finance and General Purposes Committee meeting held Thursday 3 September 2015 6.30pm

PRESENT:   

North Ward:   
Councillor P S Christie
Councillor T Johns (Substitute for Councillor D Howell)
Councillor P J Pester (Town Mayor)

South Ward:   
Councillor D G Brenton (Chairman)
Councillor A T Inch
Councillor R Wootton

IN ATTENDANCE:   
Mrs H J Blackburn (Town Clerk)

037   APOLOGIES FOR ABSENCE

Councillor D Howell (South Ward (Outer), Personal), Councillor S G Inch (South Ward, Personal), and Councillor M Langmead (East Ward, Personal).

038   DECLARATIONS OF INTEREST AND ANY REQUESTS FOR DISPENSATION ON ITEMS ON THE AGENDA

No declarations of Interest were received at this point in the meeting.

039   PUBLIC PARTICIPATION SESSION OF 15 MINUTES DURATION

There was no public participation.

040   MINUTES

The Minutes of the Meeting held on 23 July 2015 were approved and signed as a correct record

(Vote – For:  5,  Against: 0, Abstention: 1)

041   CHAIRMAN’S ITEMS

•     The Town Clerk advised that The Bideford Town Street Sweeper had been involved in a motorcycle accident and was currently signed off from work by the Doctor until 13 September.  It was agreed that a card would be sent with the good wishes of the Council.

042   ACCOUNTS

Members received the list of payments.
   
Proposed by Councillor  Johns, seconded and

RESOLVED:  That the list of payments is approved.

(Vote – For: 6, Against: 0)
   
043   MANOR COURT PRESENTMENTS 

Presentment Number 3.

“That McColls windows overlooking Jubilee Square are untidy and an eye sore to the newly renovated Jubilee Square which was largely funded by the Town Council. That the owners are contacted and asked to consider that photo vinyl images of Bideford could be placed on the outside of the windows to make the square more attractive to the people of Bideford and our visitors?”

Members noted that a photographic display is currently being put up in the windows overlooking Jubilee Square and so it was felt that no further action is required at this time.

Presentment Number 4.

“That the Town Council prepares a list of properties and areas and presents to the Tidy Town committee to pursue and monitor including rubbish and chewing gum.”

The Town Clerk has requested the file from Torridge District Council and some information has been emailed to Councillor A Inch.  Councillor Christie advised that there is also a paper file containing additional information, and the Town Clerk was asked to request this from Mr J Walter at TDC.

Presentment Number 5.

“That a feasibility study be conducted to investigate the cost, location and general desirability of a bandstand in Victoria Park.  To consider adapting the existing Fort and utilise income from 106 agreements to finance the project.”

The Town Clerk advised that the Town Band had replied to say they would be interested in learning more about the possibility of a portable bandstand.  Members discussed whether storage may be a difficulty with a portable bandstand.

Proposed by Councillor Brenton, seconded and

RESOLVED:  That the National Association for Town Bands is contacted and asked about their experience of portable bandstands.  Further information and costings to be compiled.

(Vote – For: 6, Against: 0)
Councillor Christie asked the Town Clerk to find out if the Octagon is still being stored at Gas Lane, and it was agreed that she would check.

044   PROJECT UPDATE

Cycle Hoops

The Town Clerk advised that she had contacted Devon County Council to order the hoops and advised them of the planned locations.  The officer responsible for the provision of cycle hoops has advised however that he doesn’t believe the location outside the park is appropriate for 12 hoops.  He feels they will not be used due to lack of visibility from the park and the lack of an immediate entrance into the park.  He has suggested that a temporary rack is trialled before installing a permanent set of racks.  He is however happy with the Prospect Place location.  The DCC Travel Officer has offered to assist with the services survey for the areas where the hoops are planned. 

Councillor Johns advised that he had asked Torridge District Council to provide some costings for removing the fencing at Victoria Park and reinstating the railings.  Members discussed deferring the cycle hoops until the visibility from Victoria Park is improved.

Proposed by Councillor Inch, seconded and

RESOLVED:  That the cycle hoop project is deferred.

(Vote – For: 6, Against: 0)

Councillor Christie advised that Torridge District Council are looking for a new scheme for the skateboard park and it may be possible to build some cycle hoops into this.  The Town Clerk was ask to contact Mr J Jarroudi about this possibility.

Underbridge Lighting

DS Electrical has been granted a licence by Devon County Council to proceed with the refurbishment of the lighting. This is scheduled to take place overnight from the 14 – 17 September 2015.

Refurbishment of Christmas Lighting Infrastructure

DS Electrical has delivered a letter on behalf of the Town Council to each business in the High Street who will be affected by the refurbishment of the lighting infrastructure advising the process that will take place and how individual permissions will be sought should their property be affected.

Matting for War Memorial

The Town Clerk advised that the risk assessments and method statements were complete and the matting would be laid the second week of September, once the Park becomes less busy.

Football Club Lights

Councillor Christie advised, and several Members concurred, that there was currently an issue with the Ladies’ and Youth teams not being permitted to use the lights at the Football Club.  The Town Clerk was asked to write to the Chairman of the Football Club to clarify this situation.

045   PARISH COUNCILS’ BILL SURVEY

Members considered and the Parish Councils’ Bill Survey. 

Proposed by Councillor Brenton, seconded and

RESOLVED:  That The Town Clerk circulates the survey to each Town Councillor, asking them to complete the survey individually, and then collate a response from the results.

(Vote – For: 6, Against: 0)

046   GRANT CONDITION – BURTON ART GALLERY AND MUSEUM

Members gave consideration to the removal of the grant condition stipulated in Minute No. 130 pertaining to the establishment of the Burton Art Gallery and Museum.

Proposed by Councillor Brenton, seconded and

RESOLVED:  That the condition stipulated in SFGP Minute 130 is removed.

(Vote – For: 6, Against: 0)

047    PORT MEMORIAL HIRE AGREEMENT

Members gave consideration to the proposed hire agreement application form for events taking place at the Port Memorial.

Proposed by Councillor Pester, seconded and

RESOLVED:  That the hire agreement application form for events taking place at the Port Memorial is approved.

(Vote For: 6, Against: 0)

048   LIVING WAGE FOUNDATION

Members gave consideration to the following Notice of Motion and information subsequently received from DALC and the Living Wage Foundation:

“To make sure all Bideford Town Council staff are paid a living wage then become accredited with the Living Wage Foundation, generate procurement policy in line with the principles championed by the Foundation and encourage local councils and employers to become involved.”

Proposed by Councillor Pester, seconded and

RESOLVED:  That all employees are paid at or above the living wage with effect from 1 October 2015.

Proposed by Councillor Brenton, seconded and

RESOLVED:  That when Companies/organisations are engaged by Bideford Town Council for work or services, preference will be given to those who confirm that they pay a living wage to all their employees.

(Vote For: 6, Against: 0)

049   PICNIC TABLES FOR VICTORIA PARK

Notice of Motion: Councillor D Bushby:
To provide 2 x picnic tables in Victoria Park at the request of the Bideford Town Partnership.
Proposed by Councillor Pester, seconded and

RESOLVED:  That this item is deferred as Councillor Bushby is not present at the meeting.

(Vote For: 6, Against: 0)

    CONFIDENTIAL ITEMS TO BE TAKEN IN PART II

Proposed by Councillor Brenton, seconded and

RESOLVED: That in view of the confidential nature of the business about to be discussed, it is advisable, in the public interest, that the public be excluded for the remainder of the meeting; the tenants / traders were instructed to withdraw.

(Vote – For: 6, Against: 0)

     PART II (CLOSED SESSION)

050   FLORAL PLANTERS AND CIVIC FLORAL DISPLAYS

Proposed by Councillor Inch seconded and

RESOLVED:  That Moreton Nurseries are offered the three year contract for the Floral Planters and Manor Court Civic Display.

(Vote: For: 6,  Against: 0, )


051   EMPLOYMENT ISSUES

STAFF APPRAISALS

Members noted the contents of the Staff Appraisal for the Town Clerk’s Assistant.

There is a confidential minute associated with this agenda item. 

The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at 7.15 pm.

 


♦Delivering the information you need about our decision making processes and supporting community participation in local democracy♦

♦ Helping to make the beautiful Town of Bideford a better place to live and work in! ♦


Bideford - A Fairtrade Town


fairtrade & Living Wage employers

Fairtrade is about equitable pricing, good work conditions, sustainability and fair trading for farmers and workers in the developing world. Bideford is a registered Fairtrade Town - Support local and world farmers - look for the fairtrade logo on your shopping items.

Visit the site...

facebook twitter instagram

 

 

© Bideford Town Council 2015 Gingerweb Ltd site design and SEO In North Devon