bideford logo

Staffing, Finance and General Purposes Meeting 9 January 2014


PRESENT:   

North Ward:   

Councillor Mrs E A Brenton
Councillor D C Fulford
Councillor Mrs M Fulford

South Ward:   

Councillor A T Inch
Councillor S G Inch
Councillor P J Pester (Chairman)

East Ward:   

Councillor R Vanstone
Councillor M Langmead

IN ATTENDANCE:   

Mrs H J Blackburn (Town Clerk)
Councillor D G Brenton
Councillor T Johns
Mr R D G Coombes (Deputy Town Clerk)

085  APOLOGIES FOR ABSENCE

All Members were present at the meeting.

086  DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

Councillor Mrs Brenton declared a non-pecuniary interest in agenda item 6 (Payment 296) (Councillor Mrs Brenton’s husband had received a refund for the Market mead expenditure).

087  PUBLIC PARTICIPATION SESSION OF 15 MINUTES DURATION

No Members of the Public were present at the meeting.

088  MINUTES

The Minutes of the Meeting held on 28 November 2013 were approved and signed as a correct record.

(Vote – For: 8,  Against: 0)

089  CHAIRMAN’S ITEMS

•    The Town Clerk advised that she had received two quotations for varying levels of restorative polishing to the newly acquired display cabinet.  Members agreed that the Town Clerk should organise for the cabinet to be polished at the basic level in the first instance (£60).
•    The Town Clerk advised that she wanted to progress the replacement of the office desks and purchase additional storage cabinets (within the previously agreed budget).  Members agreed that she and the Chairman should select the furniture and progress the purchase.
•    Councillor Mrs Brenton advised that she had been nominated by DALC to sit on the County Finance Committee, and it was agreed that any expenses not covered by DALC could be paid from the Councillors’ travel/subsistence budget.

090  ACCOUNTS

The following comments were made regarding the account payments.
•    Although Bideford Town Council financed the Saturday free parking initiative in the run up to Christmas, the signs put in place by TDC, made it look as though they financed the parking.
•    There was a question regarding whether the vintage bus to the Pannier Market would continue, and it was clarified that this was just part of the Winter Fayre initiative.  However the hopper bus is now going past the Pannier Market.
•    There was also a question regarding the delivery timescale for the post card poll and Members were informed that delivery is scheduled for 27 January 2014.

Members received the list of payments.

Proposed by Councillor Vanstone, seconded and

RESOLVED:  That the list of payments is approved

(Vote – For: 8,  Against: 0)


091  ALLOWANCE CHEQUES

Members discussed the issue surrounding the current system of deducting tax from a small number of Members and then rebating them this money in later months.  The Town Clerk said that she had been advised by the pay roll operator that this was due to the Real Time Information system operated by HMRC.  However, Councillor Brenton had made some enquiries with Torridge District Council and had been informed that this information may be incorrect.

Proposed by Councillor Pester, seconded and

RESOLVED:  That this item is deferred to allow the Town Clerk to speak with Torridge District Council and ascertain the correct information.

(Vote For: 8, Against: 0)

092  PROJECT UPDATE

Victoria Park

The Town Clerk advised that the post card poll will be distributed during the week commencing the 27 January 2014.

Solar Lighting

The Town Clerk advised that there has been an issue with the map of the area which was sent to the Land Registry Office, but a second map has been acquired which hopefully will be satisfactory.  The lighting is due to be installed on 16th January 2014.

093  FLOWER BEDS IN FRONT OF THE QUAYSIDE CAFÉ AREA

An email has been received from the Community Development Officer, Torridge District Council to advise that they will replace the four seats in the Quayside cafe area with two of a more modern design.  The officer has asked if the Town Council would consider taking over the responsibility for the maintenance of the flower beds in this area, when the Port Memorial Project is complete?

Proposed by Councillor AT Inch, seconded and

RESOLVED:  That this item is deferred pending further information.  Members need to be informed of the current maintenance cost, and whether the Town Council are being asked to simply maintain the flower planters, or take full ownership.  Members would also like to receive information on which other towns are in receipt of similar requests.

(Vote For: 8,  Against: 0)


094  ACCOMODATION STRATEGY FOR OLDER PEOPLE – STAKEHOLDERS MEETING.

Members considered the attendance of 2 representatives at a meeting being hosted by Devon County Council to gather the views of key stakeholders on the accommodation strategy for older people in Devon.

Proposed by Councillor Mrs Brenton , seconded and

RESOLVED: That Councillor Fulford and Councillor Mrs Fulford represent Bideford Town Council at this event.

(Vote For: 7, Against: 0, Abstention; 1)

095  GIFT FOR MANOR COURT SPEAKER

Members discussed a budget for a gift for the Manor Court speaker.

Proposed by Councillor A T Inch, seconded and

RESOLVED:  That the Town Clerk and Mayor select a suitable gift within the budget figure of £150.

(Vote For:  8,  Against: 0)

096  COMMEMORATIVE GIFT FOR TOWN OFFICER

The Town Clerk presented the proposed gift idea for the Town Officer.

Proposed by Councillor Langmead, seconded and

RESOLVED:  That The Town Clerk progresses the gift agreed by the Committee. 

(Vote For: 8,  Against: 0)

The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at 6.34 pm.


 








♦Delivering the information you need about our decision making processes and supporting community participation in local democracy♦

♦ Helping to make the beautiful Town of Bideford a better place to live and work in! ♦


Bideford - A Fairtrade Town


fairtrade & Living Wage employers

Fairtrade is about equitable pricing, good work conditions, sustainability and fair trading for farmers and workers in the developing world. Bideford is a registered Fairtrade Town - Support local and world farmers - look for the fairtrade logo on your shopping items.

Visit the site...

facebook twitter instagram

 

 

© Bideford Town Council 2015 Gingerweb Ltd site design and SEO In North Devon