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Staffing, Finance and General Purposes Meeting 10 October 2013


 
BIDEFORD TOWN COUNCIL

Minutes of the Staffing, Finance & General Purposes Committee held in the Council Chamber, Town Hall, Bideford on

Thursday 10 October 2013 at 6.00 pm

PRESENT:
North Ward:
Councillor Mrs A Brenton
South Ward:
Councillor D C Fulford
Councillor Mrs M Fulford
Councillor A T Inch
Councillor S G Inch (Town Mayor)
Councillor P J Pester (Chairman)
East Ward:
Councillor S E L Clarke OBE
Councillor M Langmead
Councillor R Vanstone

IN ATTENDANCE:    Mrs H J Blackburn (Town Clerk)
Mrs Claire Scott (Assistant to the Town Clerk)
Councillor D G Brenton
1 Member of the public

053 APOLOGIES FOR ABSENCE

None.
   
054 DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

Councillor S E L Clarke declared a pecuniary interest in agenda items 6(15) and 6(17) - (Festival Committee member and received a payment from Christmas Committee). He also declared a non-pecuniary interest in agenda item 6(9) – (He had assisted them in getting a new building).

Councillor S G Inch declared a non-pecuniary interest in agenda items 6(18), 6(23) and 6(47) - (Member of the Twinning Association, Member of the Committee for the Massed Pipes and Drums and Family member involved in Tarka Pipe Band).

Councillor M Langmead declared a non-pecuniary interest in agenda items 6(31) and 6 (48) - (Member of Committee- Stepping Stones and Male Voice Choir Member.)

Councillor P J Pester declared a non-pecuniary interest in agenda items 6(6) and 6(16) - (Bideford Amateur Rowing Club member, Bideford and District Archive Council Committee member) He also declared a pecuniary interest in agenda item 6(48) – (Torridge Male Voice Choir – Musical Director).

Councillor A Inch declared a non-pecuniary interest in agenda items 6(10), 6(20), 6(21), 6(50) and 6(52) – (Voluntary member of Disabled Learners Club, Given a grant as a TDC Councillor to Ladies Football Club, member of the Twinning Association, member of CAB, and patient at Wooda Surgery).

055 PUBLIC PARTICIPATION SESSION

A member of the public spoke on the Bideford AFC Youth. Currently there are 96 members, boys and girls, training to play football, and their membership is increasing. The sport offers greater life skills, discipline and teamwork and the club is run by eighteen volunteers with coaching certificates and CRB checks. The club is a safe environment with no exclusivity and a hardship fund for struggling families. Their major expense is leasing grounds for example at Bideford College and new kits. This year the club were proud to be awarded the Devon FA Charter Standard. They have membership packs for every new member and a quarterly newsletter to help instil a sense of professionalism, both fully sponsored so their funds can go into coaching.

056 MINUTES

The minutes of the meeting held on 5 September 2013 were approved and signed as a correct record.

(Vote – For: 8, Against: 0, Abstentions:1)

057 CHAIRMAN’S ITEMS

The Town Clerk reported that she had met Richard Haste of Torridge District Council today concerning the location of recycling bins. The plan is to site them on the pavement by the Manor Car Park, rather than in Jubilee Square. The design will be sympathetic to the surroundings and allow paper, glass and plastic to be recycled. Councillors approved of the new location.

The Town Clerk gave an update on the planned solar lighting around the West Croft playing field. Although the details have been agreed by Westcroft School and Devon County Council, the lease is more complicated than first anticipated. The Town Clerk asked to engage legal advice, via Mr Sims, to scrutinise the document and register it at the Land Registry. Councillors all agreed and stressed the urgency of the project’s completion with the dark evenings drawing in now.

058 GRANTS TO LOCAL ORGANISATIONS 2014/15

Copies of the grant applications had been circulated to members with the agenda except a late submission by the ME North Devon Support Group.  Proposed by Councillor Langmead, seconded and

RESOLVED: That the grant application by ME North Devon Support Group be included with the other grant applications for consideration at this meeting.

(Vote – For: 9, Against: 1)
The Councillors considered each application received, voted on them in turn, and made recommendations to Full Council for the award of grants from 1 April 2014, as detailed in the table below.  The voting information in italics, shows the proposals which were put forward and seconded, but which did not have the majority vote.

Recipient         Amount Recomm-ended     Proposer        Vote For/Ag/Abs        Conditions
               
No. 1 Branch Bideford OAPs     £500.00     Cllr. Pester        8 / 0 / 1   
                       
Atlantic Village TIC        **        Cllr. A T Inch        8 / 0 / 1          **£2,000 (NOT to be
awarded as a grant but to be taken from general budget (Tourism) ** Not included in final grant total figure.
               
Bideford Amateur Athletic Club     £1,000.00     Cllr. S G Inch        9 / 0 / 0    Grant agreed in principle subject to confirmation of Number of Bideford Members.
               
Bideford Amateur Boxing Club     £2,000.00     Cllr. Langmead        9 / 0 / 0   
               
Bideford AFC Youth         £3,150.00     Cllr. Pester        9 / 0 / 0   
                   
Bideford Amateur Rowing Club     £2,750.00     Cllr. S G Inch        6 / 3 / 0   
               
Bideford Army Cadets         £1,000.00    Cllr. Pester         8 / 0 / 1
                 £2,500.00      Cllr. Vanstone        No vote   
               
Bideford Blues
& Appledore Junior FC          £3,000.00     Cllr. Langmead        7 / 2 / 0   
               
Bideford & District Sea Cadets     £2,000.00     Cllr. Pester        9 / 0 / 0   
               
Bideford Area Club
for Disabled Learners           £400.00     Cllr. Mrs Brenton    8 / 0 / 1   
               
Bideford Bay Creatives         £2,000.00    Cllr. A T Inch        5 /  4 / 0   
                 £1,500.00     Cllr. Langmead        4 / 5 / 0    This organisation to be supported via projects
   
               
Bideford Bombers BMX Club     £2,000.00    Cllr. Mrs Brenton    6 / 3 / 0
                 £1,500.00      Cllr. Langmead        3 / 6 / 0    Committee would like to see more fundraising.
   
               
Bideford Buzz             £1,600.00     Cllr S G Inch        8 / 0 / 1   
               
               
Bideford Carnival Committee     £1,000.00     Cllr S G Inch        9 / 0 / 0   
               
Bideford Christmas Committee     £12,500.00    Cllr A T Inch        5 / 4 / 1 (casting vote)
                 £12,000.00     Cllr. Langmead        4 / 4 / 1   

               
Bideford & District
Archive Council               £1,500.00     Cllr A T Inch        8 / 0 / 1   
               
Bideford Festival Committee     £7,500.00     Cllr. Langmead    5 / 1 / 2(oor1)        To be spent on fireworks display for event.
Councillor Clarke declared a non- pecuniary interest, left the room & did not vote on the matter.
               
Bideford Film Society         £1,500.00    Cllr. Pester        5 / 0 / 4
                 £2,000.00     Cllr. Mrs Brenton    4 / 0 / 5   
               
Bideford 500 Project         £4,000.00      Cllr. Langmead        5 / 0 / 4
                 £3,000.00    Cllr. A T Inch        4 / 0 / 5    Would like to see bucket collection during town events, and Mayor to be
                                                invited to Heritage Day in good time next year.
Bideford Ladies Football Club     £1,500.00     Cllr. Clarke        8 / 0/ 1   
               
Bideford / Landivisiau
Twinning Association         £1,000.00     Cllr. Mrs Brenton    7 / 0 / 2   
               
Bideford, Littleham
& Westward Ho! C.C. Colts     £1,000.00     Cllr. Langmead        9 / 0 / 0   
               
Bideford Massed Pipes and Drums     £2,500.00    Cllr. A T Inch        7 / 2 / 0   
               
Bideford Music Club          £500.00    Cllr S G Inch        7 / 2 / 0
                  £250.00    Cllr. Mrs Brenton    2 / 7/ 0   
               
Bideford Phoenix Morris Club      £225.00     Cllr. Vanstone        9 / 0/ 0   
               
Bideford Railway
Heritage Centre             £2,000.00     Cllr. Clarke        9 / 0 / 0   
               
Bideford Rugby Football Club    £5,000.00     Cllr. Langmead        7 / 0 / 2   
               
Bideford Street Pastors         £1,500.00     Cllr. Langmead        9 / 0 / 0    Suggest to Organisation that a mechanism be implemented for flip-flops to be returned.
                       
Bideford Town Band         £3,000.00     Cllr. Fulford        9 / 0 / 0   
               
Bideford Youth Pipe Band    £2,500.00     Cllr. A T Inch        9 / 0 / 0   
               
East the Water Stepping Stones     £2,000.00     Cllr. Fulford        7 / 0 / 2   
               
Ethelwynne Brown Art Club     £250.00     Cllr. Clarke        9 / 0 / 0   
               
Families in Grief         £600.00     Cllr. Pester        9 / 0 / 0   
               
Harbour Bideford         £3,000.00     Cllr. Mrs Brenton    8 / 0 / 1   
               
Kenwith Company of Archers     £2,000.00    Cllr. Vanstone        5 / 0 / 4
                 £2,160.00      Cllr. Fulford            4 / 0 / 5   
               
Lavington United Reformed Church £2,000.00    Cllr. A T Inch        5 / 0 / 4
                 £1,500.00     Cllr. Vanstone        4 / 0 / 5   
               
Methodist Church          £2,000.00     Cllr. A T Inch        9 / 0 / 0   
               
North Devon Forum for Autism     £1,000.00     Cllr. Mrs Brenton    8 /0 / 1   
               
North Devon Display
Gymnastics Club              £1,000.00     Cllr. A T Inch        7 / 2 / 0       
                 £0        Cllr. Langmead        2 / 7 / 0    To be used for storage cabinet purchase
Councillors felt the rest of this large project was not within the grant remit and Council would need to be approached with a separate proposal and business plan.
               
Northern Devon Foodbank            £500.00    Cllr. Pester        7 / 2 / 0
                 £1,000.00    Cllr. Fulford        2/ 0 / 7    Funds to be spent in Bideford and not put towards buying property   
   
               
North Devon Model Railway Show     £230.00     Cllr. Pester        9 / 0 / 0   
               
North Devon Veterans Associatio  £700.00     Cllr. Clarke        9 / 0 / 0    Will require fuller accounts if a further application is made next year.
               
Parkinson's UK Torridge Branch     £500.00     Cllr Langmead        8 / 0 / 1   
               
Port of Bideford
Regatta Committee         £1,500.00     Cllr. Vanstone        9 / 0 / 0    
               
Read Easy              £150.00     Cllr. Pester        9 / 0 / 0   
               
Tarka Child Contact Centre     £1,500.00     Cllr Mrs Brenton    9 / 0 / 0   
               
Tarka Pipe Band              £2,000.00     Cllr A T Inch        7 / 1 / 1   
               
Torridge Male Voice Choir     £500.00     Cllr. Vanstone        8 / 0 / 1   
               
Torridge Neighbourhood Watch     £140.00     Cllr. Mrs Brenton    9 / 0 / 0
   
Torridge CAB             £3,000.00    Cllr. Vanstone        7 / 2 / 0
                 £2,500.00     Cllr Langmead        2 / 7 / 0
   
               
TTVS                  £3,000.00     Cllr. S G Inch        9 / 0 / 0   
               
Wouldcare                £750.00     Cllr. Clarke        9 / 0 / 0   
               
ME North Devon Support Club     £800.00     Cllr Mrs Brenton    9 / 0 / 0   
               
TOTAL:                 £99,245.00        
               

       
Proposed by Councillor Pester, seconded and

RECOMMENDED: That Full Council set aside a contingency fund of £30,000 in the budget for emergency grants.

(Vote: For: 9, Against: 0)

The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at 8.00pm.

Signature of Town Mayor:  ………………………………….  Date:  ……………………........


Signature of Chairman:  ……………………………………..  Date:  ………………………....
 








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