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Minutes of the Staffing, Finance & General Purposes Committee


Held in the Council Chamber, Town Hall, Bideford on Thursday 19th January 2012 at 5.30 pm

PRESENT:
North Ward:
Councillor Mrs M P Fulford

South Ward:
Councillor S G Inch
Councillor T J Johns (Town Mayor)
Councillor P J Pester

South Ward (Outer)
Councillor A T Powell

East Ward:
Councillor S E L Clarke OBE  (Chairman)
Councillor Mrs P Davies
Councillor R Vanstone

IN ATTENDANCE:
Mrs H J Blackburn (Town Clerk)


099 APOLOGIES FOR ABSENCE
Councillor A.T. Inch (South Ward – work)

100 DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

Councillor A T Powell declared a personal interest in agenda item 7. (Town Council representative on Chamber of Commerce).

101 PUBLIC PARTICIPATION SESSION OF 15 MINUTES DURATION

No Members of the public were present at the meeting.

102 MINUTES – STAFFING, FINANCE & GENERAL PURPOSES COMMITTEE

The Minutes of the Extra-ordinary Meeting held on 5 January 2012 were approved and signed as a correct record.
(Vote – For: 7 ,  Against: 0)

103 CHAIRMAN

The Chairman/Town Clerk updated Members on the following issues:

The Town Clerk has invited three Tree Surgeons to quote for a boundary inspection of the Woodland.  It was agreed the Town Clerk should engage the best value quote to perform a walk over survey.
The computers in the Town Clerk’s Office are old and are becoming unreliable.  The Town Clerk is currently taking advice regarding a replacement system.
The North Devon Gymnastic Club has written to advise that they will shortly be moving into their new premises and will be holding an open day in February.

(Councillor Vanstone arrived at the meeting).

104 ACCOUNTS – TO APPROVE THE PAYMENTS LIST

Proposed by Councillor Pester, seconded and

RESOLVED:  That the list of payments be approved.

(Vote – For: 8,  Against: 0)

105 CAR PARKING INITIATIVE

The Members noted the contents of a letter from the Bideford Chamber of Commerce, regarding the car parking initiative which had taken place in December.

106 NOTICE OF MOTION

Members received a progress update on the following Notice of Motion from Councillor Pester.

“That Bideford Town Council considers and indeed funds the erection of a Bus Shelter at the Coach pick up point near Kingsley Statue. This is a very exposed spot during the winter months, and is used by senior citizens both local and visitors. I consider it could be classed as regeneration and as such could come out of the regeneration reserves.”

Councillor Pester advised that he had spoken with Mr Spiller from Torridge District Council regarding planning permission.  This may not be needed as the bus shelter is a temporary structure, but an application will be submitted if required.  Councillor Pester has a quotation of £9,765 from Queensbury Shelters which includes a notice board which could permanently advertise the Pannier Market and display the Town Council crest. Councillors Vanstone and Powell agreed to look into whether this was the most competitive price which could be found. There was discussion regarding the cleaning and maintenance of the shelter and it was considered that this could fall within the remit of the Handyman.

RESOLVED:  That the project will be progressed by Councillor Pester to a maximum spend of £9,765 pending confirmation of best value.

(Vote – For: 8,  Against: 0)

107 CONFIDENTIAL ITEMS TO BE TAKEN IN PART II

Proposed by Councillor Powell and seconded

RESOLVED:  That in view of the confidential nature of the business about to be discussed, it is advisable, in the public interest, that the public be excluded for the remainder of the meeting; they were instructed to withdraw.

(Vote – For: 8,  Against:  0)

108 PART II SESSION

The decision and findings of the Grievance Panel following the Meeting on Friday 13 January 2012 were received.

Proposed by Councillor Pester, seconded and

RESOLVED:  That the recommendations of the Grievance Panel as amended are actioned.

(Vote – For: 8,  Against: 0)

The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at 6.15 pm.

Signature of Town Mayor:  ………………………………….  Date:  ……………………........

Signature of Chairman:  ……………………………………..  Date:  ……………………….....


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