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Minutes of the Staffing, Finance & General Purposes Committee


Minutes of the Staffing, Finance & General Purposes Committee held in the Council Chamber, Town Hall, Bideford on Thursday 16 February 2012 at 5.30 pm

 

PRESENT:
North Ward:    Councillor Mrs M P Fulford

South Ward:    Councillor S G Inch
                          Councillor T J Johns (Town Mayor)
                          Councillor P J Pester

South Ward (Outer) Councillor A T Powell

East Ward:    Councillor S E L Clarke OBE  (Chairman)
                        Councillor R Vanstone
                        Councillor Mrs P Davies

IN ATTENDANCE:    Mrs H J Blackburn (Town Clerk)
                                     Mrs Claire Scott (Assistant to the Town Clerk)
                                    Councillor Mrs E A Brenton
                                    Councillor D G Brenton
                                    1 x Member of the public

115 APOLOGIES FOR ABSENCE

Councillor A T Inch ( work)

116 DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

None declared.

117 PUBLIC PARTICIPATION SESSION OF 15 MINUTES DURATION

None.

118 CHAIRMAN

The Chairman and Town Clerk updated Members on the following issue:

The handyman is leaving TTS, and it is yet unclear whether he will be replaced.  The Town Clerk gave details of jobs that had been done and those still outstanding.

119 ACCOUNTS

a. To approve the payments list

The Town Clerk explained that one payment was being withheld pending receipt of confidential data.  The Town Clerk had been advised that as Data Controller she should retain a copy.

RESOLVED:  That the list of payments be approved

(Vote For: 8, Against: 0)

b. To receive the Internal Finance Inspector’s Report for the period 1 October – 31 December 2011.

The committee scrutinised and agreed the report.

RESOLVED: That the Internal Finance Inspector’s Report be approved

(Vote – For: 8, Against: 0)

120 SFGP MINUTES, 20 OCTOBER 2011.  TO AGREE THE RECTIFICATION OF A TYPING OMISSION WITHIN THE MINUTES.

The committee agreed that a grant of £500 for the Tarka Child Contact Centre be added to the minutes to correct an earlier omission to allow processing of the grant.

(Vote – For: 8, Against: 0)

121 THE STAFF CAPACITY PLAN.

The Town Clerk explained to the councillors the staff capacity plan to highlight the peaks and troughs of work and the way that often tasks overlap. She feels staff are working at or above full capacity and there are a lot of very different tasks to do, some of which, councillors may not be aware. Available capacity needs to be taken into consideration when new projects are planned.

Councillor A Brenton raised the point that staff should have continuous training time allocated but wondered if there was any time left for training, looking at the busy schedule.  The Town Clerk highlighted the need for training to qualify for Quality status and that training issues would be addressed in the forthcoming appraisals.

The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at  5.55 pm.

Signature of Town Mayor:  ………………………………….  Date:  ……………………........

Signature of Chairman:  ……………………………………..  Date:  ………………………....


 

 

 


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