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Market Management Committee Meeting Minutes - 3 November 2016


PRESENT:   

North Ward   

Councillor T Johns

East Ward   

Councillor Mrs R Craigie
Councillor J McKenzie
   
South Ward
   
Councillor D Brenton (Chairman)
Councillor B Wootton

South (Outer)Ward   

Councillor D Howell (Mayor)
   
Butcher’s Row   

Mr N Morgan

Market Hall    

Mrs J Fisher
Mr J Monk

IN ATTENDANCE:
   
Councillor P Christie
Mr R Coombes (Deputy Town Clerk)
3 x Tenants / Traders

Prior to the start of the Meeting the Deputy Town Clerk confirmed that everyone had appended their details on the Fire Register.

78   APOLOGIES FOR ABSENCE

Mrs S Logan (Market Street Shops).

79   DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

There were no declarations of interest.

80   PUBLIC PARTICIPATION PERIOD

There was no participation from the Public.

(Mrs Fisher joined the Meeting.)

81   MINUTES

The Minutes of the Meeting held on 29 September 2016 were approved and signed as a correct record.

(Vote – For: 4, Against: 0, Abstention: 1)

82   MATTERS ARISING

There were no Matters Arising.

83   ACCOUNTS

It was proposed by Councillor Brenton, seconded and

RESOLVED:  That the list of payments be approved.

(Vote – For: 6, Against: 0)

84   CHRISTMAS FESTIVITIES

(Councillor McKenzie joined the Meeting.)

Mrs Fisher had arranged with the impresario, Captain Coconut, for the provision of “walk around”, commerce friendly, entertainment on 4, 10, 17 and 20 December 2016. There would be stilt walkers and face painters in addition to four other different entertainers; she requested £1,300.00 from the agreed budget and advertising.  (There will be no pa use.)  A search continues for a Father Christmas.

The Mayor advised that East-the-Water School would perform at 10.30 am, for forty minutes on Friday, 9 December 2016;  Bideford College, too had expressed interest (to perform on a Friday).

It was proposed by Councillor Howell, seconded and

RESOLVED:  That the Entertainment Package for 4, 10, 17 and 20 December 2016 is engaged at a cost not to exceed £1,300.00.  Advertising to promote the Festive Market is obtained within the overall agreed budget.

(Vote – For: 5, Against: 0, Abstention: 1)

85   MARKET TRADING – SUNDAY 4 DECEMBER 2016

Members discussed trading on the Sunday, 4 December 2016 when the Bideford Christmas Lights Event takes place.  Mrs Fisher confirmed the timings of the specific Lights’ Switch On and suggested Market Trading from 12 noon to 5.00 pm

It was proposed by Councillor Brenton, seconded and

RESOLVED:  That the Market Hall would be open for trading on Sunday, 4 December 2016 from 12.00 noon to 5.00 pm.

(Vote – For: 6, Against: 0)

86   SHED SCENE – ENTRY / EXIT OPTIONS

The Market Administrator advised Members of the Meeting that he had with Mr Mark Statton, Shed Scene.  They had received the correspondence as a result of the Meeting offering two options:

a    The base rail of the doorway / jam is cut out.  This will have a seamless entry and exit to the building.

b    Raise the internal floor level to the same height approximately as the base rail of the doorway.

He advised them that having confirmed with the Town Clerk, monies remained from the original Town Council budget to finance either alteration.

Mr Monk supported Option A believing Option B would still see a potential trip hazard.

Councillor Johns expressed concern at the weakening of the structure noting that Option B would provide a strengthening of the original floor.

The Market Administrator guarded against compromising the integrity of the build although Mr Morgan advised that the introduction of batons would see the rigidity maintained.

Further discussion ensued, the Chairman questioning whether the newly engaged Maintenance Operatives could not execute the work.

Councillor McKenzie raised concern at the potential hazard and inconvenience of disability ramps provision.

The Market Administrator advised it was envisaged that only one portable ramp would provide the necessary access, its very portability giving an access facility to all units.

It was proposed by Councillor Brenton, seconded and

RESOLVED:  That should the work be within the Council Maintenance Operatives skillset they be tasked with implementing Option A, otherwise Shed Scene will be invited to complete the work. 

(Vote – For: 6, Against: 0)

87   MARKET CART

Members had been advised of the opportunity to enjoy the permanent loan of a Market Cart. 

The Chairman invited Councillor Christie to introduce the subject.

Councillor Christie advised that a Mr Pedlar, a very skilled sign writer, had invited him to view the Cart with the offer of a permanent loan to the Market Hall.  Councillor Christie believed it to be of circa 1890 origin with similar carts being used by the Borough Council road sweepers.  The Cart retained a steel stand that would enable it to remain upright (without recourse to support).

Members discussed potential uses; the Market Administrator questioned whether Mr Pedlar would have issue with it being painted in the Corporate Colours (of the Council).  Councillor Christie highlighted the work invested by Mr Pedlar to return the Cart to its origin.  Other Members suggested that items with Corporate Colour livery could be placed in / alongside.

Proposed by Councillor Wootton, seconded and

RESOLVED:  That the Market accept the generous offer.

(Vote – For: 6, Against: 0)

(Councillor Christie left the Meeting.)

88   MARKET ADMINISTRATORS REPORT

a    Bideford Positive Living Fair.  Rose Young-French has requested the Market Hall for Sunday, 3 September 2017 between 9 am – 6 pm in a repeat of this year’s very successful event.  Members expressed agreement.

b    All Day trading, this year on 6 December 2016 impact upon the Kenwith Company of Archers’ Tuesday shooting.  Confirmation has been given that they can shoot on the Thursday, 8 December 2016, indeed should a future Tuesday be taken by the Council that they can enjoy their activity on the following Thursday.  (Members noted.)

89   ADVERTISING WORKING GROUP UPDATE

Jack Monk confirmed that the initial response to advertisements placed in the Link, My Town and the Gazette were favourable.

Councillor Mrs Craigie advised that Ms Logan had stepped down from her position on the Market Management Committee and, therefore, the Advertising Working Group.

Councillor Mrs Craigie led discussion on banners, Discovering Bideford Boards (and addendums) and Market Opening Times.

It was proposed by Councillor Brenton, seconded and

RESOLVED:  That:
    
•    Councillor Howell will liaise with Mr Monk on the lay out and format of the Addendum Boards. 
•    The Opening Times will be reviewed at the February 2017 Meeting.
•    Provision is made to facilitate the updated information / boards are in place for Easter.

(Vote – For: 6, Against: 0)

90   MARKET HALL WORK SHOP UNIT INITIATIVE

Members discussed the ethos behind the Studio Work Shops, time keeping of all Market Traders / Tenants (negative impact created by those packing up and leaving the Hall early) and concern that with so many “views” on social media there had been no application from the wider artist fraternity for the vacant studio units.

Following discussion it was agreed that the Market Administrator will write to all traders / tenants regarding adherence to trading times. 

Given that the Market Hall Studio Unit initiative had run for six months the Chairman remained keen for the Studio Units to remain exclusive for Artisans, albeit not ruling out a later review.

91   COMMITTEE TRADERS / TENANTS

Mr Morgan had been asked to raise concern at what appeared to be the disparity in the Shop sizes and uniformity of rent.  He compared the smallest shop unit occupied by Trevor Commins, 12 Butcher’s Row at £100 per month for 10.7m2 and the Market Hall Shop Unit at £68 per month for 11.4 m2.

Councillor Howell noted that the Market Hall Shop Unit rent was set when the Market Hall was trading for two days a week. 

The Chairman confirmed the intention to review the rent throughout the Market in the new financial year although the current payments would remain until April 2018.

92   NABMA REPORT

Councillor Mrs Craigie provided Members with a report following her recent attendance at the NABMA Conference (which she had found very interesting).

She stated that membership of NABMA should be continued, given the range of services offered / provided.  She was keen to take up the opportunity of a free market health check, “by one of their experts”. 

Councillor Mrs Craigie spoke of awards given to markets of all types and sizes each year for their success and innovations.  She noted that those award winning markets benefitted from media publicity, creating interest in stall hire and increased footfall.  Her aim was for the Market to enter a specialist / tourist category in two years.

The Chairman led the Members in supporting the health check initiative; Market Administrator to contact NABMA.

93   CONFIDENTIAL ITEMS TO BE TAKEN IN PART II

Proposed by Councillor Johns, seconded and

RESOLVED: That in view of the confidential nature of the business about to be discussed, it is advisable, in the public interest, that the public be excluded for the remainder of the meeting; the tenants / traders were instructed to withdraw. 

(Vote – For: 6, Against: 0)

94   PART II (CLOSED SESSION)

95   TERMINATIONS OF LEASES BY TENANTS/APPLICATIONS RECEIVED FOR TENANCIES OF PREMISES

The Members were advised that Ms Sarah Logan, Market Street Shop 25, had given three months’ notice with a view to leaving by 3 February 2017. 
The Members considered six applications for the vacant Market Shop and Studio Units.

Proposed by Councillor Howell, seconded and

RESOLVED:  That the following successful applicants are offered a tenancy for the Market Hall Shop Unit 28: Marilyn Sparkes and Studio Unit 6: Jed Morley.

(Vote – For: 6, Against: 0)

The Chairman instructed that a sign should be placed in Studio Unit 8 advising that it was for rent with the potential for a potter, given the specifically plumbed electricity cabling / wattage.

96   UPDATE ON RENT ARREARS

The Market Administrator confirmed that the rental payments were up to date.

The Chairman, having established that there was no further business to discuss, thanked the Members for their attendance and concluded the Meeting at 7.59 pm.





















 














 




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