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Market Management Committee Meeting Minutes - 2 October 2014



PRESENT:   

South Ward:   

Councillor D Brenton (Chairman)
Councillor P Pester
Councillor R Wootton

North Ward:   

Councillor Mrs M Fulford
Councillor T Johns

East Ward:   

Councillor D Howell

Market Hall:   

Mrs J Fisher

Butcher’s Row:   

Mr M Dendle
IN ATTENDANCE:

Mr R D G Coombes (Market Administrator)
Councillor D C Fulford

039  APOLOGIES FOR ABSENCE

Mrs T Hills.

040  DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

There were no declarations of interest.

041  PUBLIC PARTICIPATION PERIOD

There were no members of the Public.

042  MINUTES

The Minutes of the Meeting held on 21 August 2014 were approved and signed as a correct record.

(Vote – For: 4, Against: 0, Abstention: 1)

043  MATTERS ARISING

a.   Minute Number 027.  Mr Dendle spoke of an incident where three drug users were apprehended by two PCSOs and backed up by the Police.  He noted the rapid response and confirmed that there was needle waste found on the floor of the Ladies toilet (outside of Market, below the Joiners’ Arms).  During the Event he added that there was no access to a Ladies toilet.  The Market Administrator advised that Tuesday through to Saturday the Market Hall would ordinarily be open and that both tenants for Unit 2 and 8 had keys to enable entry on a Monday.  Councillor Brenton felt that a controlled access to the outside toilets would reduce the attraction to drug users.  Members indicated support for information on the management and cost of running the Market Hall outside toilets.  Further discussion included the merits of ASBOs. 

Councillor Wootton arrived.

b.   Minute Number 029.a.  Mrs Fisher advised that nine traders had indicated that they should like to cease trading at 3.00 pm.  The Chairman reminded Members that the change to Market Hall opening hours had been intended as a probationary opportunity notwithstanding the demand, from the Traders, at the Open Meeting.   Councillor Pester requested that a further survey is conducted, on a Saturday, with a review scheduled for the next Meeting. 

c.   The Chairman advised that he had arranged for a meeting with a surveyor at the Pannier Market Hall for Tuesday, 7 October 2014.

044  ACCOUNTS

It was proposed by Councillor Howell, seconded and

RESOLVED:  That the list of payments be approved.

(Vote – For: 6, Against:  0)

045  LEAFLET 2014 / 2015

Members discussed the need to create an acceptable leaflet in time for publication and distribution before Easter 2015.  They compared and contrasted the two leaflets and agreed to form a Working Group.  Councillor Howell stated that there would be a need for commitment from traders / tenants and that the Group should work to a time table. 

It was proposed by Councillor Brenton, seconded and

RESOLVED:  That a Working Group comprising Mrs J Fisher, Mr M Dendle and himself would be responsible to the Committee for the design, publication and distribution of the Leaflet in time for Easter 2015.

(Vote – For: 6, Against:  0)

046  MARKET HALL TRADERS’ RENT FOR JANUARY 2015

The Market Administrator advised Members of an historical goodwill incentive that enabled market hall traders to enjoy a free trading month (January). 

Proposed by Councillor Howell, seconded and

RESOLVED:  That the rent for the month of January 2015 is waived for those Bideford Pannier Market Hall Traders.

(Vote – For: 6,  Against: 0)

047  RENT REVIEW

The Market Administrator stated that the rent should be reviewed on an annual basis. 

Proposed by Councillor Howell, seconded and

RECOMMENDED:  That the overall rental rates remain the same for the next financial year.

(Vote – For: 6,  Against: 0)

048  CHRISTMAS FESTIVITIES/WINTER MARKETS

Councillor Howell stated that like last year the Tourism Committee and Bideford 500 would support Entertainment of three hours during the four Saturdays running up to Christmas: 29 November, 6, 13 and 20 December 2014.  He added that the Signing of the Lease would see performances by the Town Band and a one hour Entertainingly Different Christmas Show.  Also, 13 and 20 December would see Children orientated entertainment.

Mrs Fisher indicated that the Market Hall should like to trade on Sunday, 30 November 2014 to coincide with the Town’s Christmas Light Switch On.  She asked that the Market Hall is dressed with Christmas Decorations during 19 / 20 November 2014.  Mrs Fisher also requested that funding be made available to support entertainment on the day.  (Councillor Pester indicated that a tree in the region of sixteen feet should be ordered.)   

Proposed by Councillor Brenton, seconded and

RESOLVED:  That the Market Hall would be open for trading on Sunday, 30 November 2014 from 12.00 pm to 6.00 pm and that a budget not to exceed £500.00 be made available for entertainment.

(Vote – For: 6, Against: 0)

049  SOLAR PANELLING

The Chairman referred Members to the report circulated with the Agenda. 

Councillor Pester enlarged upon the Project indicating the appropriateness of shared funding between the Council and the Market for the Project and the potential benefits.  Councillor Wootton raised the spectre of potential fire hazard although Councillor Pester intimated that this fear was largely domestic related.

Having advised that he had received two quotations to date, Councillor Pester indicated that the item would be revisited once costings were established.

050  ‘DRAFT’ BUDGET 2015/2016

The Market Administrator presented the ‘Draft’ Budget for consideration by the
Committee. 

Proposed by Councillor Brenton, seconded and

RECOMMENDED: That the Draft Market Budget 2015/2016 be supported by the Council.  

(Vote: – For: 6, Against:  0)

051  CONFIDENTIAL ITEMS TO BE TAKEN IN PART II

Proposed by Councillor  Brenton, seconded and

RESOLVED: That in view of the confidential nature of the business about to be discussed, it is advisable, in the public interest, that the public be excluded for the remainder of the meeting; the tenants / traders were instructed to withdraw.

(Vote – For: 6, Against: 0)

PART II (CLOSED SESSION)

052  BUTCHER’S ROW TENANTS - ATTENDANCE

Members mindful of the circumstances of an absent tenant and time given in support stated that the tenancy should now be terminated.  The Market Administrator stated that the Market Officer would correct any water ingress prior to re-letting.  He added that interest had been expressed in vacant units. 

There is a confidential minute associated with this agenda item. 

053  COMPENSATION CLAIM

With recourse to the tenant’s indication of loss and NABMA’s E Mail response Members agreed to make a goodwill payment. 

There is a confidential minute associated with this agenda item. 

The Chairman, having established that there was no further business to discuss, thanked the Members for their attendance and concluded the Meeting at 7.12 pm.



 














 




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