Market Management Committee Meeting Minutes - 30 January 2014
PRESENT:
South Ward:
Councillor D Brenton
Councillor R Wootton
North Ward:
Councillor D C Fulford (Chairman)
Councillor Mrs M Fulford
Councillor T Johns
East Ward:
Councillor D Howell
Tenants/Traders
Mrs J Fisher
Miss M Hurford
Mrs S Wade
IN ATTENDANCE:
Mr R D G Coombes (Market Administrator)
101 APOLOGIES FOR ABSENCE
Mr M Dendle (Trader – Personal).
102 DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA
There were no declarations of interest.
(Miss Hurford arrived.)
103 MINUTES
The Minutes of the Meeting held on 19 December 2013 were approved and signed as a correct record.
(Vote – For: 6, Against: 0)
104 PUBLIC PARTICIPATION PERIOD
There was no participation from the public.
105 ACCOUNTS
It was proposed by Councillor Howell, seconded and
RESOLVED: That the list of payments be approved.
(Vote – For: 5 , Against: 0)
106 ITEMS BROUGHT FORWARD BY THE CHAIRMAN
There were no items brought forward by the Chairman.
107 KITCHEN PROJECT UPDATE
With the Committee having resolved on the item at the last Committee Meeting Councillor Howell appraised the Members of a meeting with the Food and Safety Manager from Torridge District Council, Mr Daryl Littlejohns who advised on the benefit of an enhanced sink facility at an increased cost of £170.00.
(Mrs Wade arrived.)
Proposed by Councillor Howell, seconded and
RESOLVED: that an enhancement to the Kitchen Project, at a cost of £170.00, for an improved sink facility, be ordered.
(Vote – For: 6, Against: 0)
108 WORKSHOP EVENT
Members had been provided with the outline of an initiative where traders / tenants wish to stage a Workshop Event, primarily aimed at school children. Miss Hurford advised that children would not be left unattended negating the need for individual traders to be registered Disclosure DBS (formerly CRB). She asked whether the Committee were prepared to fund materials, at a minimal cost and support advertising.
The Market Administrator advised that although our expenditure is not exceeding our income, we are up to the line on the budget cost centres. Any large costs / projects will have to wait until the next financial year.
Miss Hurford advised that Friday, 11 April 2014 was the proposed date.
Mrs Wade declared an interest in that her organisation had been approached to run a schools workshop, perhaps in the Pannier Market, on a non-Market but school day as part of the school curriculum; the schools would make a payment (for the pupils).
Proposed by Councillor Brenton, seconded and
RESOLVED: that there was agreement in principle to supporting the staging / hosting of a workshop in the Market Hall but the organisers should return to the Committee with a breakdown of involvement / costs.
(Vote – For: 6, Against: 0)
109 PANNIER MARKET LEAFLET
Councillor Brenton believed that the present leaflet should be retained believing that it compared favourably (with others). Miss Hurford stated that she did not like it, a belief that was shared with other tenants / traders – she spoke highly of the tenant / trader MORE group who had invested in a self-help flyer. Mrs Wade criticised the lack of picture displaying the Market. Further criticism included that it was not bright but crowded.
Councillor Howell questioned the self-help flyer and why the leaflets could not be run in tandem; Miss Hurford spoke on the costs and limited number of flyers produced.
Mrs Wade believed that the “top two inches” were the most important, that the Market worked on three distinct levels, the Hall open for two to three days and that the present leaflet was too cluttered. Discussion followed on the appropriate title wording; Mrs Fisher maintained that the leaflet was advertising the Pannier Market.
The Chairman felt that a Working Group should be formed and meet to explore leaflet ideas and provide feedback for the next meeting of the Market Management Committee to be held on 13 March 2014.
Proposed by Councillor Johns, seconded and
RESOLVED: that Councillors Johns and Howell along with Miss Hurford and Mrs Wade meet to discuss ideas for the Pannier Market leaflet and present them to the Market Management Committee to be held on 13 March 2014.
(Vote – For: 6, Against: 0)
110 ARTS & CRAFT MARKET PRESENTATION
The Market Administrator advised Members that the presentation had to be deferred until the next Market Management Meeting to be held on 13 March 2014 (an approach had been made to run Arts and Craft Markets through the Summer, on Sundays). He referred then to the report attached to the Agenda explaining the staff limitations / implications where the Hall was being used outside of the Tuesday to Saturday working week; he added that the Market Officer had accrued time off in lieu by working on his days off to ensure normal Market trading.
He asked Members to consider Sunday / holiday cover for the Market Officer by engaging an individual on a self-employed or limited annual contract (to establish if it is workable to have a limited hours employee) with a view to providing full cover for the Pannier Market but also minor maintenance tasks; potential to provide help also to the Market Officer instead of / as well as the handyman.
It was agreed that the item should be placed on the next Market Management Committee Meeting Agenda.
111 VALENTINE FAYRE
Councillor Howell stated that the Valentine Fayre had to give way to a Bideford Spring Food Fayre which he proposed to stage on 29 March 2014. He has engaged a number of interested parties; the day would find opportunities for both participating and viewing. Following on from the idea for the Valentine Fayre there would be the bake off, with local judges, a “can’t cook won’t cook” and “dad and his lad” events; there would also be a push for local food producers to trade.
Discussion followed on the staging and management of the floor space.
Proposed by Councillor Howell, seconded and
RESOLVED: that a Bideford Spring Food Fayre is held on 29 March 2014.
(Vote – For: 6, Against: 0)
(Councillor Brenton left the Meeting.)
112 CONFIDENTIAL ITEMS TO BE TAKEN IN PART II
Proposed by Councillor Fulford, seconded and
RESOLVED: That in view of the confidential nature of the business about to be discussed, it is advisable, in the public interest, that the public be excluded for the remainder of the meeting; they were instructed to withdraw.
(Vote – For: 5, Against: 0)
PART II (CLOSED SESSION)
113 TERMINATIONS OF LEASES BY TENANTS/APPLICATIONS RECEIVED FOR TENANCIES OF PREMISES
Members had previously been advised that the tenant of Unit 18 had given notice to quit their tenancy; presentations were received from five parties.
Proposed by Councillor Howell, seconded and
RESOLVED: that tenancy to Shop Unit 18 is offered to Miss M Hurford and that Market Hall Shop Unit 28 (Miss Hurford’s former trade outlet) is offered to Mr A Hingley.
(Vote – For: 5, Against: 0)
114 VARIATION ON SALE ITEMS
(Councillor D C Fulford left the Meeting, Councillor Howell assumed the Chair.)
Members considered a request from Mr J Allen, Butcher’s Row Tenant Shop Unit 24, to vary his product base.
Proposed by Councillor Howell, seconded and
RESOLVED: that Mr Allen is permitted to sell pre-packaged ice cream and cold drinks.
(Vote – For: 4, Against: 0)
(Councillor D C Fulford returned to the Meeting.)
115 UPDATE ON RENT
There were no issues to be raised.
The Chairman, having established that there was no further business to discuss, thanked the Members for their attendance and concluded the Meeting at 8.08 pm.