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Minutes of the Tourism Committee Meeting held in the Council Chamber, Town Hall, Bideford on Tuesday 14th May 2024 at 6.00 pm

PRESENT:

East Ward:

Councillor Mrs J Gubb (Chairman)
Councillor J Hellyer

North Ward:

Councillor D Bushby

South Ward:

Councillor S Inch
Councillor P Lawrence

West Ward:

Councillor C Hawkins

IN ATTENDANCE:

Mrs L Dixon-Chatfield, Town Clerk’s Asst


086. TO RECEIVE APOLOGIES AND REASONS FOR ABSENCE

None.

087. TO RECEIVE DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

Councillor Mrs Gubb (Chairman) declared a non-pecuniary interest in Items 5 (Bideford Fair and 6 (D-Day 80) – her son is providing the outside PA system for both events.

088. PUBLIC PARTICIPATION SESSION

There were no members of the public in attendance.

089. MINUTES

Proposed by Councillor Lawrence and seconded by Councillor Mrs Gubb that the minutes of the meeting held on 2nd April 2024 were approved and signed as a correct record.

(Vote – For: 5, Against: 0, Abstentions: 1)

090. TO UPDATE ON BIDEFORD FAIR AND THE MAYOR’S PARADE

The Chairman advised that the Parade walk-through had been useful and that a wet weather contingency plan had been put in place, with the Mayor’s dais being placed nearer to the path so that the marching units do not need to go across the grass.

She added that there were some great attractions and lots of stalls booked in for the event and that everything was going very well.

The Clerk had circulated the update of costs from SWEMS which had come in just a little over the expected spend for this event. Councillor Bushby was confident that this would not affect the overall Events spend for the period. Members were happy with the organising costs too, especially as SWEMS have organised virtually the whole event.

The Clerk had secured a donation of rosettes from Cobblers and Keys for the Dog Show and would approach the pet shop for more prizes.

Councillor Bushby confirmed that he had Classic Cars and Bikes for display and that it would make it a bit more interesting if perhaps a couple of trophies could be donated/purchased for prizes for best in each category. It would be the people’s choices and trophies awarded by the Mayor. He asked the Clerk to make up 2 boxes with slits in and marked Classic Cars and Classic Bikes, and also to make up some voting slips for each category.

The Chairman would be promoting the event on air with The Voice at 9.20am on 29th May.

091. TO DISCUSS AND RECEIVE UPDATES FOR THE D-DAY 80 BEACON LIGHTING ON 6TH JUNE 2024 AND CONTINUE FORMING A PLAN AND SET A PROGRAMME.

The Chairman was pleased with how the meeting with Pollyfield had progressed and was confident that they would meet all the requirements needed. A copy of the interim notes from that meeting form part of these minutes.

The Clerk mentioned that a wet weather contingency had also been discussed and that the Pollyfield Centre has capacity to take everyone expected there. She explained that the Roll Call, Tribute and Cry could be done indoors but of course the Beacon would be lit regardless of the weather.

The Clerk advised members that she had received 10 names in all for the Roll Call and would be able to make up a nice display of what she had been given.
She also confirmed that she had three SIA door stewards for the evening, just to ensure we don’t exceed numbers and that no-one’s enjoyment of the evening is marred.

The Chairman was happy with the organisation of the event and was looking forward to it.

092. TO UPDATE ON BIDEFORD’S GOT TALENT

The Chairman felt that it was important to get the D-Day 80 and Bideford Fair events underway but was pleased that applications were going out.
The Clerk advised that a social media push would be going out this week and that posters and flyers had been distributed.

The Chairman felt that sponsorship of the event was necessary, in order to bring in the prize money. Councillor Bushby asked the Clerk to drop a line to some of the more prominent businesses to invite them to make a cash donation for the prize money.
The Clerk had already spoken with Cobblers and Keys about trophies.

Councillor Bushby noted that he preferred not to use scaffolding for the judges to be raised up, he felt that they could be positioned well enough at ground level. A meeting at a later date in the Pannier Market can be arranged when this can be discussed along with seating, staging.
The Clerk preferred not to open the bottom doors of the Pannier Market, using only one paying entrance at the South end. Also not to have the central glass doors open (although we know they will open in the event of a fire). This can also be discussed at a site meeting.

093. TO DEBRIEF ON THE FIRST CLEAN UP DAY THAT TOOK PLACE ON SUNDAY 28TH APRIL.

The Chairman, and members, agreed that the first Clean up of this year had gone very well and that the areas that were cleared had looked really good and made a big difference. She thanked all Councillors and volunteers who attended.

She added that the next one would be the last Sunday in September and would be in Councillor’s wards.

Councillor Bushby suggested that McDonald’s be contacted to see if they still had a litter-picking detail who could be involved in the next Clean up. The Clerk would write to them.

094. TO UPDATE ON CHUDLEIGH PICNIC

The Chairman was happy that the organisation was progressing.

The Clerk confirmed that the Hog Roast was booked, as were the portaloos. The Burton Art Box would not be available, but they would certainly bring a gazebo and set up activities for the kids. She also confirmed Swiss Miss would be there and she had arranged for sweets for the little children (with Minxy’s at the Pannier Market).
She was hoping to get more stalls in place and would work on that.

095. TO UPDATE ON PROVISION OF A BIDEFORD HERITAGE INFORMATION SIGN FOR SKERN LODGE/BIDEFORD BIKE HIRE

The Clerk advised that a spare sign was in store and that permission has been granted for it to be installed by our Rangers team.

Date of next meeting 25 June 2024 at 6.00pm.

As the next meeting is after the June events, the Chairman suggested to members that should they feel a meeting is necessary before 6th June, an informal meet specifically for events on 6th and 8th June could be arranged.

The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at 6.35 pm.


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