Minutes of the Tourism Committee Meeting held in the Council Chamber, Town Hall on Tuesday 19th July at 6.04 pm
Councillor Mrs J Gubb (Town Mayor)
Councillors Mrs S Langford
Councillor P Lawrence
Councillor S Inch (Chairman)
Councillor D Bushby
Councillor C Hawkins
Mrs L Dixon-Chatfield, Town Clerk’s Asst
012. TO RECEIVE APOLOGIES AND REASONS FOR ABSENCE
No apologies had been received.
013. TO RECEIVE DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA
There were no declarations of interest received at this point in the meeting.
014. PUBLIC PARTICIPATION SESSION
There were no members of the public in attendance.
Proposed by Councillor Mrs Gubb and seconded by Councillor Hawkins, the minutes of the meeting held on 14th June 2022 were approved and signed as a correct record.
(Vote – For: 6, Against: 0)
016. TO RECEIVE AN UPDATE ON CHUDLEIGH COMMUNITY PICNIC
The Chairman invited the Clerk to update members on the organisation to date.
The Clerk had circulated the details of the Hog Roast and members agreed that the Standard Hog Roast with roasties and homemade gravy would be the best option, and that would be for 150 people. Added to this would be 30 vegetarian options which would Vegetable Kebabs. Members further agreed that the additional server be included.
The Clerk confirmed that Ice creams, water, teas and coffees would also be free of charge to the public.
The Clerk reported that she was waiting for confirmation on the following:
• 2 x Portaloos.
• Participation of the Boxing Club, Bideford Sustainability and Bideford Railway Bideford Pipes and Drums
She had received confirmation of attendance from:
• Way of the Wharves
• Bideford Men’s Shed
• Swiss Miss Bakes (teas coffees etc, as last year)
• Bideford & District Community Archive
• Bideford / Landivisiau Twinning (with boules)
The Burton Art Box were unable to attend due to a previous booking.
The Chairman asked the Clerk to contact the Town Band to see if they would like to attend.
Members discussed the PA and Councillor Mrs Gubb had previously agreed that she could supply the music for the event.
Councillor Lawrence suggested using SoundWave’s outside rig which could also broadcast from the event – speaking with those attending and with the Community groups who are participating. He would speak with SoundWave and let the Clerk know. Councillor Mrs Gubb agreed to be a stand-by incase the broadcast was not available.
017. TO DISCUSS BIDEFORD’S GOT TALENT EVENT
The Chairman asked Councillor Bushby to open this item. Councillor Bushby explained that he had helped to organise this type of event in the Conservative Club and considered that the Pannier Market would be the ideal venue. He added that a with a good licensed bar and prize money, it could be a great event. The platform in the Market would be the stage and a smoke machine could be used to give a sense of anticipation.
The Clerk explained that she had spoken with the Town Clerk about a cash prize from Town Council but it would not, quite possibly, be permitted. Councillor Bushby suggested liaising with the Bideford Town Centre Partnership.
Councillor Hawkins suggested discussing the event with Lucy Lowe of South West Event Management Solutions (SWEMS) who has become involved with events in the Pannier Market. The Clerk agreed to speak with Lucy.
Councillor Mrs Gubb was happy to provide the PA and lighting.
Councillor Bushby would enquire about a karaoke machine and screen.
018. TO DISCUSS THE CONCEPT OF AN ELECTRIC VEHICLE/BUGGY
Councillor Bushby apologised that he had still not had all the information through on this item. He asked if it could be added onto the next meeting’s agenda.
The Chairman asked the Clerk to include it on the next agenda.
019. TO DISCUSS COMBINING THE MAYOR’S PARADE WITH BIDEFORD FAIR
The Clerk explained that there had been discussions regarding bringing the Mayor’s Parade into Bideford Fair.
Members discussed the options for this and agreed to defer this item until the next meeting.
The Clerk agreed to obtain more information for the next meeting.
020. TO CHANGE THE DATE OF THE SEPTEMBER CLEAN UP DAY
Members agreed to change the date of the next Clean Up day from Sunday 18th September, to Sunday 2nd October 2022.
021. DATE OF THE NEXT MEETING
The next meeting would be held on Tuesday 6th September 2022 at 6.00pm.
The Clerk suggested that perhaps informal meetings prior to Chudleigh Community Picnic could be arranged.
The Chairman asked the Clerk to put forward some dates.
The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at 6.40 pm.