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Minutes of the Staffing, Finance & General Purposes Committee held in the Council Chamber, Town Hall, Bideford on Thursday 19 October 2017 at 6.30 pm

PRESENT:

North Ward:

Councillor D Bushby
Councillor P Christie
Councillor D McGeough (Mayor)
Councillor P J Pester

South Ward:

Councillor A T Inch (Substitute for Councillor M Langmead).
Councillor S G Inch (Chairman)
Councillor R Wootton

South Ward (Outer):

Councillor D Howell

IN ATTENDANCE:

Mrs H J Blackburn (Town Clerk)
Mrs L C Dixon-Chatfield (Asst to Town Clerk)

077 APOLOGIES FOR ABSENCE

Councillor M Langmead (East Ward – Personal).
Councillor Brenton (South Ward – Personal)

078 DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

Councillor P Christie declared a pecuniary interest in agenda item 6 - (Receives a small payment for guided walks during Wicked Week.)

Councillor AT Inch declared a non-pecuniary interest in agenda item 6 - (Member of the Twinning Association, family members belong to the Tarka Band and Bideford Youth Pipe Band, President of the Walking Football, Member of the Rotary Club and has given Devon County Council and Torridge District Council grants.)

Councillor S G Inch declared a non-pecuniary interest in agenda item 6 - (Family Members belong to the Youth Pipe Band, Member of the Committee for the Bideford Massed Pipe Bands, Chairman of the Board of the Tarka Pipe Band and Member of the Twinning Association.)

Councillor P J Pester declared a non-pecuniary interest in agenda item 6 - (Bideford and District Archive Council Committee member, President of the Carnival Committee, President of Regatta Committee, and Member of BARC).

Councillor R Wootton declared a non-pecuniary interest in agenda item 6 - (Governor of East-the-Water Primary School)

079 PUBLIC PARTICIPATION SESSION

No members of the public were present at the meeting.

080 CHAIRMAN’S ITEMS

Christmas Light Bracket Pull Testing. The Town Clerk advised Members that a number of the brackets which hold the Christmas Lights on the High Street had failed the pull test. She had written to the premises concerned to advise that work needed to be carried out on their brackets, and they were being refitted by DS Electrical. These brackets will need to be retested before the lights are erected.

081 ACCOUNTS

Members received the list of payments.

Proposed by Councillor Pester, seconded by Councillor Howell and

RESOLVED: That the draft list of payments is approved.

(Vote – For: 8, Against: 0)

082 GRANTS TO LOCAL ORGANISATIONS 2018/19

The Town Clerk advised Members of the budgetary implications of making grant awards at the same level as last year. The Town Council will have increased expenditure in the coming year due to the probable employment of a further maintenance operative and the associated costs, coupled with the costs associated with the current operative works, and the increased liabilities assumed by the Town Council over the last year.

Councillor Pester suggested that grant funds are ring-fenced for the Christmas Light Switch on and New Year’s Eve Celebrations, but that the grant allocation decision for both these events is deferred to January 2018, until this year’s events have taken place.

Proposed by Councillor Pester, seconded by Councillor McGeough and

RECOMMENDED: That £24,000 is set aside for the Christmas Light Switch on and New Year’s Eve Celebrations, with the grant allocation decision for both events deferred until January 2018.

(Vote – For: 8, Against: 0)

Proposed by Councillor Pester, seconded by Councillor Howell and

RECOMMENDED: That the maximum total for the grant allocation for 2018/19 is £90,000 (made up of £56,000 for allocation at this meeting with a further £24,000 ring-fenced for allocation in January 2018) with a contingency figure of £10,000.

(Vote: For: 7, Against: 0, abstention: 1)

The Chairman asked Members to agree to vote “in principle” on each application with a vote on the total grant sum once all grants had been considered. This would allow individual grants awards to be revisited at the end should this be required to stay within the agreed budget.

Proposed by Councillor Howell, seconded by Councillor S Inch and

RESOLVED: That voting on the applications is “in principle” with a final vote on the total grant sum once all applications had been considered.

(Vote: For: 8, Against: 0)

The Town Clerk advised that there had been a late application from the Bideford Music club and asked Members whether they wished to consider it.

Proposed by Councillor Howell, seconded by Councillor Bushby and

RESOLVED: That late application is accepted.

(Vote: For: 7, Against: 0, abstention:1 )

The Councillors then considered each application received and made recommendations to Full Council for the award of grants from 1 April 2018, as detailed in the table below. The voting information in italics, shows the proposals which were put forward and seconded, but which did not have the majority vote.

Recipient                         Proposers       Vote For/Against/Abst      Amount not agreed    Amount Agreed Comments

Bideford Ladies Club         PP/AI               5/3/0                                DM/DH £150          £300.00

Atlantic Racquet Club        DH/DM            5/3/0                                                               £0.00

Atlantic Village TIC             PP/PC             5/3/0                                                               £750.00             To be taken from the Tourism Budget

Bideford Amateur Boxing Club   PP/AI      8/0/0                                                                £1,100.00   Would they consider putting Bideford crest on medallion?

Bideford AFC Youth            SI/DH             8/0/0                                                               £3,500.00

Bid Amateur Rowing Club  PP/DB            8/0/0                                                                £2,500.00

Bid Club for Disabled Learners   PP/RW  8/0/0                                                                £400.00

Bideford Bay Creatives       DH/AI                                                     PP/RW £750             £0.00

Bideford Bike Show            SI/PC               5/2/1                              PP/AI £1,500           £3,000.00

Bideford Blues & Appledore JFC   P/DB    6/2/0                               AI/DH £500             £1,500.00

Bideford Buzz                      PP/DH            8/0/0                                                             £2,000.00

Bideford Carnival Committee DH/DB        8/0/0                                                               £1,000.00

Bideford College Lab on Loan PP/DM      5/0/3                                                                £0.00

Bideford & Dist. Comm Archive AI/RW     8/0/0                                                                £1,550.00

Bideford Film Society  AI/RW                   4/4/0 (casting vote for)     PP/DH £750            £1,000.00

Bideford Gardner’s Club SI/PC                 6/2/0                                PP/DM £0                £500.00

Bideford Keyboard & Organ AI/DM           6/2/1                               SI/PP £500              £250.00

Bideford Ladies Club       PP/AI                5/3/0                                DM/DH £150           £300.00

Bideford/Landivisiau Twinning SI/AI          4/4/0 (casting vote for)    DH/PC £0               £1,000.00

Bideford Late Night Shopping DH/DM      8/0/0                                                               £0.00

Bideford Colts                 PP/AI                 6/2/1                               DH/RW£1,500         £1,000.00

Bid Massed Pipes and Drums DM/RW     5/2/1                                SI/AI £3,000            £1,750.00     Should make a bucket collection at the event

Bideford Methodist Church      DM/DH      4/3/1                               SI/AI £3,000           £0.00

No.1 Branch Bideford OAPs pc/pp 500     8 for                                                               £500.00

Bideford Phoenix Morris Club DH/PP        7/1/0                                                             £300.00

Bid Railway Heritage Centre   ai/pp 500    8/0/0                                                            £500.00

Bideford Rugby Football Club AI/DH         5/3/0                               PP/PC £2,000       £2,500.00

Bideford Street Pastors DM/PP                 6/2/0                                AI/RW £500          £0.00

Bideford Town Band      PP/DM                 6/1/1                               AI/RW £3,500      £3,000.00

Bideford Walking Football PP/RW             7/0/1                                                             £380.00

Bideford Youth Pipe Band PP/DH             6/0/2                                                              £2,080.00

Ethelwynne Brown Art Club DHH/PP        6/1/1                                 AI/RW £300         £250.00

Families in Grief                PP/DH             8/0/0                                                             £1,000.00

Friends of Bideford Library DH/AI             7/0/1                                                            £500.00

Friends of Bid Medical Centre PP/AI          5/3/0                                DM/DH £0            £750.00

Grow@ Jigsaw                         DH/DB       8/0/0                                                            £1,000.00

Harbour Bideford                     DH/SI        6/2/0                                                             £2,000.00

Intagr8                                      AI/PC        8/0/0                                                             £500.00

Kenwith Company of Archers   PP/DH       7/1/0                                                             £1,000.00

N Devon Display Gym Club      DH/DM      8/0/0                                                             £1,000.00

N Devon Forum for Autism       PP/AI        8/0/0                                                             £1,200.00

N Devon Christmas Fund          DH/AI        8/0/0                                                             £1,000.00

Northern Devon Foodbank        AI/DM        7/0/1                                                            £1,000.00

Out of this World Events  DEFER TO JAN  8/0/0                                                               £0.00

Pete's Dragons                          DH/DM       6/1/1                                  AI/RW £500      £0.00

Port of Bideford Regatta Comm AI/DB         8/0/0                                                           £1,500.00

Rainbo Music Trust                   DH/DB        6/2/0                                   AI/RW £1500    £1,000.00

Rotary Club of Bideford             PP/DB         7/0/1                                                            £1,500.00

St Mary's Church Bideford        SI/DH           7/1/0                          PC/DM £0 & PP/DB £1,000  £500.00

SW Event Management DEFER TO JAN.        8/0/0                                                           £0.00

Steamship Freshspring Society  DH/AI         8/0/0                                                          £1,000.00

Store Homelessness Project      PP/DM        6/1/1                                                           £0.00

Tarka Child Contact Centre       PP/PC         5/2/1                                   AI/RW £2,000  £1,000.00

Tarka Pipe Band                        AI/DH          6/2/0                                                          £1,500.00

The Little White Shed                DM/AI          6/2/0                                   PP/DH £300    £500.00

Torridge Amateur Swimming     DB/AI           7/1/0                                                          £329.00

Torridge Male Voice Choir         DB/AI           5/3/0                                   PP/RW £500  £1,000.00

Torridge Neighbourhood Watch PP/AI           8/0/0                                                           £50.00

Torridge CAB                             PC/AI          4/4/0 (casting vote for)         DM/DB £1,000 £3,000.00

TTVS                                         PP/RW        4/4/0 (casting vote for)         DM/DB £1,000 £2,000.00

Wicked Week                             DM/DH        4/2/2                                    PP/AI £1,000    £0.00

                                                                                                                                            £57,939.00
                                                                                                                            Plus £24k £24,000.00
                                                                                                                            (events) 
                                                                                                                                TOTAL £81,939.00

                                                                                                                        Contingency £ 8,061.00

 


Proposed by Councillor Bushby, seconded by Councillor Pester and

RECOMMENDED: That the grant allocation totalling £90,000, as detailed in the above table, is agreed by Full Council.

(Vote: For: 8, Against: 0)

The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at 8.10 pm.

 


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