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Notes of the Tourism Committee (Inquorate) held in the Town Hall, Bideford on Tuesday 2nd October 2018 at 6.00 pm

PRESENT:


East Ward: Councillor Mrs J Gubb

North Ward: Councillor D Bushby

South Ward (Outer): Councillor D Howell

IN ATTENDANCE: Mrs L Dixon-Chatfield (Town Clerk’s Asst)


031.     APOLOGIES FOR ABSENCE

Councillor Mrs R. Craigie (East Ward) – personal, Mrs Ruth Benney (Atlantic Village)

The Chairman declared the meeting to be inquorate. Those present agreed to continue with the meeting but that there could be no voting decisions made.

032.    DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

There were no declarations made at this point in the meeting.

033.    PUBLIC PARTICIPATION SESSION

There were no members of the public present

034.    MINUTES

The Minutes of the Meeting held on Tuesday 7th July 2018 could not be approved as this meeting was not quorate.

035.    TO DISCUSS BIDEFORD FAIR AND LOOK AT NEXT YEAR’S EVENT AND, IF APPROPRIATE, RECOMMEND TO COUNCIL ANY ACTIONS REQUIRED

The Chairman announced that he would not be organising Bideford Fair in 2019 as he felt that the festival needed a fresh look. He felt that after putting the Fair together in its former and current format since 2010 it was time to hand it over. He asked Councillor Mrs Gubb if she would be willing to take it on. He explained that Lesley had the contacts of participants used this year and he had a list also. He would be happy to set up the licence and book Victoria Park.
Members discussed increasing the budget for the event, bearing in mind both New Year’s Eve and Christmas Lights Switch On attracted a very large amount of money.

Councillor Bushby suggested amalgamating Bideford Fair with another event, perhaps even the Rotary Water Festival.

Both the Chairman and Councillor Bushby assured Councillor Mrs Gubb that she would have their support.

Dates suggested for next year’s event were Saturday 30th June or Saturday 6th July 2019. Councillor Mrs Gubb said she would need to check her diary in case she had already taken any bookings for those dates.

 036.    TO RECEIVE AN UPDATE ON THE PROGRESS OF THE FILM/VIDEO OF BIDEFORD BEING MADE AT KINGSLEY SCHOOL

No update as Councillor McKenzie was absent.

 037.   TO RECEIVE AN UPDATE ON THE COSTINGS FOR THE ADVERTISING BOARDS FOR A MOBILE BILLBOARD FOR ADVERTISING TOWN COUNCIL EVENTS AND, IF APPROPRIATE, RECOMMEND TO COUNCIL ANY ACTIONS REQUIRED.

The Clerk had received prices from two companies. She had also received an explanation from one of them as to how to best fit hoardings.
Members discussed the vehicle to use and Councillor Bushby suggested that if a flatbed trailer were purchased through the Tourism Committee he could make up the A-frame to be housed on it. The trailer could be used by the Maintenance Team at other times, with priority being given to Tourism

It was discussed that pricing up and putting into the budget would be necessary before speaking to Torridge District Council more seriously about siting the vehicle.

Members agreed that this could be replicated by the Market Management Committee to be used to advertise the Pannier Market and the events they host.

038.    TO RECEIVE AN UPDATE ON TORRIDGE DISTRICT COUNCIL’S “TOMMIES” AS PART OF THE NATION’S “BATTLE’S OVER” CELEBRATIONS ON REMEMBRANCE SUNDAY AND, IF APPROPRIATE, RECOMMEND TO COUNCIL ANY ACTIONS REQUIRED.

Members discussed the use of the wire “Tommies” and the Clerk explained that permission had been granted by Torridge District Authority to use them on Remembrance Sunday at the War Memorial and Chudleigh/Pollyfield.

Councillor Bushby advised members that he recently attended the NABMA Conference (National Association of British Market Authorities) and had picked up brochures and prices of Commemorative street furniture. He showed members examples of benches.

The Chairman suggested that two benches be purchased, one for Chudleigh Fort Memorial and one for Victoria Park War Memorial. These would not need to be in time for Remembrance Sunday and the “Battle’s Over” event in the evening but could be installed to commemorate the date.

The cost of the benches would be £695 each. Example attached to these notes.

 039.    TO RECEIVE UPDATES ON A FOUNDING FATHERS ANNIVERSARY EVENT IN 2020. IF APPROPRIATE, RECOMMEND TO COUNCIL ANY ACTIONS REQUIRED.

The Chairman opened the subject by explaining that he had received word that there was not allocation of funds for North Devon for this event. He suggested that the Council organise an event regardless to celebrate the trading that was carried out at the time, bearing in mind that Bideford had already been established in the Americas some considerable time before the Founding Fathers had.

The Clerk informed members that she had spoken with the Rotary Club who had agreed to hold their Water Festival on the same date as the Council chooses for the event. She had contacted the Torridge Harbour Master, Paul Labistour, regarding tide tables for 2020 and he would forward them as soon as he received them. He was also keen to meet up and discuss the event.

Members exchanged ideas that would make the day a full celebration and the Chairman explained that with the possibility of having historical ships visiting Bideford, the event had the markings of a success.

 040.    TO RECEIVE AN UPDATE ON THE DECORATIVE ARTWORK AT THE ENTRANCE TO COOPER STREET AND, IF APPROPRIATE, RECOMMEND TO COUNCIL ANY ACTIONS REQUIRED.

The Chairman invited Councillor Bushby to update the Committee on the progress of these artworks.
Councillor Bushby explained that funding had been secured for four (4) installations by artists Bill and Peach Shaw. Funding will be apportioned thus: 1 x local businessman, 1 x Bideford Town Council, 2 x New Homes Bonus.
The Councillor was waiting to hear from the local businessman who is involved, who in turn is waiting for the final designs from the artists. The “sculptures” will be installed quite high up the buildings, to ensure they do not obstruct the highway.

 041.    TO RECEIVE AND AGREE THE DRAWINGS FOR THE NEXT DECORATIVE BED PLANTING AT THE PORT MEMORIAL AND RECOMMEND THE BUDGET TO COUNCIL.

The Clerk explained that she had asked Councillor Christie for any significant events in 2019 that would be pertinent to Bideford. The Councillor had given two occasions; Charles Kingsley’s 200th birthday and 100 years of Women’s Rights to Stand for Council.

The Clerk had given these ideas to Maintenance Operative, Dave and he had submitted drawings depicting both subjects.
Members discussed the drawings and provisionally (as meeting was inquorate) agreed to the Women’s Right to Stand for Council with the drawing showing a female hand and male hand with the Chains of Office in between.

There was some discussion about plants. The Clerk explained that the bed would need to be adjusted as it was slightly too high to see the picture at the moment and would need to be lowered at the front.
Members considered using faux grass as a background for future use. The Clerk said she would discuss this with Dave.

 042.   TO RECEIVE UPDATES ON THE PROGRESS OF THE HANGING BASKETS AND ANY FURTHER IDEAS FROM MEMBERS ON HERITAGE STREET FURNITURE IN MILL STREET AND RECOMMEND, IF APPROPRIATE, TO COUNCIL ANY ACTIONS REQUIRED.

Councillor Bushby explained to members that the Bideford Town Centre Partnership had initiated a scheme to make the town more colourful, working on the Cooper Street model. He had taken this project on himself and had spoken with the traders who are all in favour.

He had priced everything up with Merrie Harriers (who supply businesses in Cooper Street), who supply the irrigation system, baskets, plants, installation and removal and storage of the baskets.
Looking at 120 baskets for Mill Street with the initial installation charges, the cost has come to £14,000. This will be funded by Asda 106 money, Bideford Town Council and Chamber of Commerce.
This is with a view to putting in the same installations along Allhalland Street, High Street and outside the Pannier Market.

 043.    TO RECEIVE AN UPDATE ON THE KENWITH RAILWAY LINE FOOTPATH ROUTE AND RECOMMEND, IF APPROPRIATE TO COUNCIL ANY ACTIONS REQUIRED.

The Clerk had received information from Councillor Christie that the Torridge officer dealing with this had not responded to him. In the meantime, there would be a Torridge Plans meeting where S106 monies were looking possible for the path, but the cash may not be forthcoming for several years. Councillor Christie was not hopeful for a “quick fix”.

The Clerk asked the Chairman if the subject should be kept on the Agenda, he suggested it stay on to see what the outcome of the Plans meeting would be.

 044.    TO GIVE CONSIDERATION TO THE BUDGET REQUIRED FOR ACTIVITIES TO BE UNDERTAKEN BY THE TOURISM COMMITTEE DURING 2019/20 AND MAKE A RECOMMENDATION TO COUNCIL.

Members discussed the budget required. The Chairman wished to discuss a project he had hopes for being successful. He wished to set up a Heritage Theatre group. He had already been in talks with Shebbear Arts.
He wanted to use the Town Hall as a venue for various depictions of history as well as musical events.

Members discussed the possibilities and provisionally agreed (due to being inquorate) that a Heritage Theatre would be a good project to be an attraction for the town, using the Town Hall during the winter months and taking the Theatre outside (into Victoria Park) when the weather is more clement.

Members provisionally agreed:

To boost Bideford Fair £2,500
To create Bideford Heritage Theatre £2,500

Making a total budget for 2019/20 of £5,000

The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at 7.00 pm.

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