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Minutes of the Tourism Committee Meeting held in the Council Chamber, Town Hall on Tuesday 6th September 2022 at 6.00 pm
 
PRESENT:
 
East Ward:
 
Councillor Mrs J Gubb (Town Mayor)
 
South Ward:
 
Councillors Mrs S Langford
Councillor P Lawrence
Councillor S Inch (Chairman)
 
North Ward:
 
Councillor D Bushby
 
West Ward:
 
Councillor C Hawkins
 
IN ATTENDANCE:
 
Mrs L Dixon-Chatfield, Town Clerk’s Asst
 
 
021.    TO RECEIVE APOLOGIES AND REASONS FOR ABSENCE
 
There were no apologies.
 
022.    TO RECEIVE DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA
 
No declarations were received at this part of the meeting.
 
023.    PUBLIC PARTICIPATION SESSION
 
There were no members of the public in attendance.
 
024.   MINUTES
 
Proposed by Councillor Bushby and seconded by Councillor Hawkins, the minutes of the meeting held on 19th July 2022 were approved and signed as a correct record.  
 
(Vote – For: 6, Against: 0)
 
 
025.   DE-BRIEF ON CHUDLEIGH COMMUNITY PICNIC
 
The Chairman was pleased with how the event had run and that the weather had held, although the forecast had possibly had an impact on the numbers attending.  He invited comments from members, starting with himself.  
 
The Chairman asked Councillor Bushby if Hockings Ice Cream had been booked and reminded.  Councillor Bushby was certain that he had but apologised for the fact that the Ice Creams were not available to the children after all.  The Chairman explained that chocolate bars had been purchased for the children, appropriate to their age.  There were no complaints about Hockings not being on site.  
 
Councillor Mrs Langford had received great feedback and a lot of people mentioned that the Pannier Pantry should have a sticker advertising their name on the boxes of Ploughmans and Cream Teas.  She did think that more entertainment was needed.  
 
Councillor Mrs Gubb thought Soundwave did a good job especially with the roving mic.  The Presenter got round to everyone and it was all live to air.  She was a bit disappointed in the performance of the speakers being used and felt the sound needed to be just a bit better.  Councillor Lawrence explained the situation and said it would be addressed.  
 
Councillor Gubb felt that perhaps the Ploughmans could be dropped and the Cream Teas doubled in number.  But members felt the balance was right and that the two together constituted a proper lunch.  
 
Councillor Gubb wished to thank Councillor Mrs Kaye Corfe for her time and the way she looked after the distribution of the lunches and cream teas.  All members agreed that special thanks be passed on to Councillor Mrs Corfe.  The Clerk agreed to send an email, appropriately worded.
 
The Clerk noted to members that she had sent thanks to all the participants and specifically to Swiss Miss Bakes for her continued support of the event and her community minded efforts and team work.  
 
Members agreed a Portaloo would be necessary for next year.  The Clerk explained the difficulty with vandalism before the event and that for the Maintenance Team to move a Portaloo with chemicals in it, a special licence is required.  
Councillor Bushby suggested that next year the Maintenance Team put 4 strong stakes in the ground before delivery of the unit and then ratchet strap the unit to the stakes.  
 
The vehicular entrance to Chudleigh needs to be made even, it is need of some Maintenance and although the property of the Local Authority, Councillor Bushby suggested that the Town Council Maintenance Team carry out this straight forward task.
 
Members were in agreement that the East the Water in Bloom stall was missed this year.  They were very popular with the children.
 
The Clerk asked how members wanted to go forward with the event – keeping it East- the-Water centred (although not exclusive) as well as relaxed and relatively low-key.  
All members agreed that it is good to have an event specifically in East-the-Water.  
Various ways were discussed which the Clerk took on board.
Members then discussed the date for 2023 and which day of the weekend.  
It was agreed that a Sunday is a good day and that the weekend before the children return to school is a good way to end the holidays.  They also agreed that getting the date set now would give time to get entertainment and stalls booked.
 
Proposed by:  Councillor Mrs Langford, seconded by Councillor Mrs Gubb and
 
RECOMMENDED:  That the date for Chudleigh Community Picnic would be Sunday 3rd September 2023.  From 1pm until 4.30pm.
 
(Vote:  For: 0, Against: 0)
 
 
026.    TO DISCUSS AND UPDATE ON THE IDEA OF BIDEFORD’S GOT TALENT IN JUNE 2023.
 
The Clerk had been in touch with Lucy Lowe of SWEM who had expressed interest in this event.  
 
Members agreed to ask Lucy to attend the next Tourism Meeting.  If she was unable, an interim meeting could be set up.
 
 
027.    TO DISCUSS THE CONCEPT OF AN ELECTRIC VEHICLE/BUGGY 
 
Councillor Bushby had shown a picture of an electric vehicle, that he thought could be used in the Town.  Overall members were pleased with the concept and the look of the vehicle. 
 
Councillor Bushby asked for this item to be added to the next meeting’s agenda when he hoped to have more details including prices, specification etc.
 
 
028.   TO DISCUSS THE THEME AND ARRANGEMENTS FOR THE PORT MEMORIAL DECORATIVE BED FOR 2023.
 
The Chairman asked if there were any ideas for the Decorative Bed.  The Clerk had been informed that 2023 marks the occasion of the first Charter given to the Town by Queen Elizabeth I, in 1573, thus giving Market and Fair status to the Town.
 
Members asked how this would be depicted, the Clerk explained that she had spoken to the Maintenance Supervisor and that the 450 could be outlined with plug plants, and the rest of the bed would be colourful flowering plants.  The backboard would be renewed – or perhaps the current one could be re-used.  
 
Members felt that the backboard this year had given better focus to the Decorative Bed for the public.  
 
The Clerk suggested that the backboard could show images of the original seals used on the Charter with some of the translated (from Latin) text – she could write a piece suitable.  Members were in agreement in principle and would await costings.
 
 
029.   TO DISCUSS THE DATE FOR BIDEFORD FAIR 2023.
 
Members discussed Bideford Fair and agreed that this could, again, be discussed with Lucy Lowe who had made a great job of the Fair this year.  
 
A date of Saturday 3rd June 2023 was set.  
 
 
030.   DATE OF THE NEXT MEETING
 
The next meeting would be held on Tuesday 18th October 2022 at 6.00pm.
 
 
The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at 6.50 pm.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                        

 

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