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Minutes of the Staffing, Finance & General Purposes Committee held in the Town Hall on Thursday 13 June 2024 at 6.30 pm

PRESENT:

North Ward:

Councillor D Bushby (Chairman)
Councillor D McGeough

South Ward:

Councillor S Inch
Councillor P J Lawrence

East Ward:

Councillor J McKenzie
Councillor Mrs L Hellyer
Councillor J Gubb

West Ward:

Councillor T Inch

IN ATTENDANCE: Mr P Swan (Town Clerk)

01.   TO ELECT A CHAIRMAN

Councillor Bushby was proposed by Councillor McKenzie and seconded by Councillor McGeough.

RESOLVED: That Councillor Bushby is appointed as Chairman of the Committee for the coming year.

(Vote – For: 8, Against: 0)

02.   TO ELECT A DEPUTY CHAIRMAN

Councillor S Inch was proposed by Councillor T Inch and seconded by Councillor Bushby.

RESOLVED: That Councillor S Inch is appointed as Vice Chairman of the Committee for the coming year.

(Vote – For: 8, Against: 0)

03.   APOLOGIES FOR ABSENCE

Councillor R Clarke – West Ward (Business)

04.   DECLARATIONS OF INTEREST AND ANY REQUESTS FOR DISPENSATION ON ITEMS ON THE AGENDA

Councillor Agenda Item Non Pecuniary Reason
Pecuniary

Jude Gubb 8 Acorn Pecuniary Seasonal Worker (Husband)
Jude Gubb 8 CMC Non Pecuniary Son is business owner

05.   PUBLIC PARTICIPATION SESSION OF 15 MINUTES DURATION

One member of the public present.

A representative from Bideford Connex CIC gave a brief overview of item 9.

06.   MINUTES

Proposed by Councillor McKenzie and seconded by Councillor Lawrence, the minutes of the meeting held on 2 May 2024 were approved and signed as a correct record.

(Vote – For: 8, Against: 0)

07.   CHAIRMAN’S ITEMS

None.

08.   ACCOUNTS

Members received the list of payments.

Proposed by Councillor Bushby, seconded by Councillor Inch and

RESOLVED: That the draft list of payments is approved.

(Vote – For: 8, Against: 0)

09.   EMERGENCY GRANT

Members received the request for the Bideford Connex CIC emergency grant.

PART II (CLOSED SESSION)

Proposed by Councillor Lawrence, seconded Councillor S Inch and

RESOLVED: To exclude members of the public and the press to progress matters of a confidential nature under the Public Bodies (Admissions to Meetings Act) 1960 and Local Government Act 1972, ss 100 and 102.

(Vote – For: 8, Against: 0)

The request was discussed by the members.

RETURN TO STANDING ORDERS

Proposed by Councillor McGeough, seconded Councillor Bushby and

(Vote – For: 8, Against: 0)

Proposed by Councillor McGeough, seconded by Councillor McKenzie that the request be accepted without accounts included.

(Vote – For: 2, Against: 6)

Proposed by Councillor Mrs L Hellyer, seconded by Councillor T Inch to accept this request subject to the receipt of suitable financial accounts.

(Vote – For: 6, Against: 2)

RESOLVED: To accept the request subject to the receipt of suitable financial accounts.

10.   MAYORAL CHAINS AND MACES

Members received an update from the Town Clerk that the chains and maces are kept as an insurance risk when being held overnight in residential settings and not stored in an insurance rated safe.

The Committee recommended to the Town Council that the Town Mayor and Beadle return the chains and maces to the Town Hall following the event /Function.

11.   MAINTENANCE OPERATIVES

Members received an update on the tasks undertaken by the Maintenance Operatives.

The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at 19:03.

 

Table of Accounts presented at SFGP Meeting on 13 June 2024

 


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