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Minutes of the Market Management Committee Meeting held in the Council Chamber of the Town Hall, Bideford, on Thursday 21 June 2018 at 6.30 pm

PRESENT:

North Ward

Councillor D Bushby
Councillor P Pester (substitute for Councillor T Johns)

East Ward

Councillor J McKenzie

South Ward

Councillor D Brenton (Chairman)
Councillor B Wootton

Market Hall Mr B Sidwell (substitute for Ms M Sparkes)

Butchers Row Mr N Morgan

IN ATTENDANCE:

Mr R Coombes (Deputy Town Clerk)
Mr M Dendle (Butchers Row Tenant)

26.   APOLOGIES FOR ABSENCE

Councillors Mrs R Craigie (East Ward – personal), T Johns (North Ward – personal), Mrs J Fisher (Market Hall – illness), Ms M Sparkes (Market Hall – illness) and Mr A Bailey (Market Street – work).

27.   DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

There were no declarations of interest.

28.   PUBLIC PARTICIPATION PERIOD

There was no participation from the public member.

29.   MINUTES

The Minutes of the Meeting held on 24 May 2018 were approved and signed as a correct record.

(Vote – For: 4, Against: 0, Abstention: 1)

30.   MATTERS ARISING

a.     Minute. 12. Election of non-councillor committee members. The Market Administrator advised that the date for receiving nominations is 3 July 2018, with the Election to be held on 10 July 2018.

b.     Minute. 14. Butchers Row 9. The Market Administrator confirmed that he had met with Mr Gunn who highlighted the shortcomings of the guttering and the roof “Flashing” throughout Butchers Row. He will provide a report and photographs detailing sealing / preventive works prior to addressing the specific rotting timber issues. (It was his belief that the timbers would need to be replaced with steel.)

c.     Minute. 19. Disabled Roll-a-ramp. The Market Administrator stated that further enquiries indicated that the offer was prohibitively expensive. Additional investigations will be made.

31.   ACCOUNTS

It was proposed by Councillor McKenzie, seconded and

RESOLVED: That the list of payments be approved.

(Vote – For: 5, Against: 0)

32.  CHAIRMAN’S / MARKET ADMINISTRATORS REPORT

There were no reports.

33.   NABMA ANNUAL CONFERENCE – REPRESENTATIVE NOMINATION

Councillors McKenzie and Brenton led discussion on the benefits of attendance at the Annual Conference.

Proposed by Councillor Brenton, seconded and

RESOLVED: That Councillor Bushby attend (should he subsequently be unable to the Market Administrator will substitute) and that the travelling expenses and subsistence costs be met by the Council.

(Vote – For: 5, Against: 0)

34. COMMITTEE TRADERS / TENANTS

a.     Mr Morgan raised the occupancy of Butchers Row Units 8 and 9.

b.     Mr Sidwell wondered whether recycling provision could be made for empty cans and plastic. (Note: Stallholders are responsible for cleaning their stall / pitch, removing all waste materials and refuse when vacating the stall area on cease of trading. There is limited refuse collection for visitors.)

c.    The Shuttle Bus remains popular; the Driver has had positive conversations with visiting coach drivers.

d.    Mr Sidwell gave detail on the Bideford Town Centre Partnership website; a TDC officer has liaised with traders to populate their information. Mr Sidwell asked the Market Administrator for suitable wording to advertise the availability of stalls. Three new traders have been welcomed, recently. He confirmed that the trader led website would be taken down.

35.   DEVELOPMENT PROPOSAL

The Chairman felt that the Development Proposal had much merit and was keen to progress it.

He canvassed members to form a Working Group that would meet late afternoon / early evening; he did not believe that the Market Administrator would be necessary at this forum.

Proposed by Councillor Brenton, seconded and

RESOLVED: That a Development Proposal Working Group would be formed populated by: Councillor Brenton, Councillor McKenzie, Mr Morgan, Mr Dendle and Mr Sidwell. Mr Dendle would arrange a suitable time / date for the first meeting.

(Vote – For: 5, Against: 0)

36.   OUTSIDE AREA OPTIONS

Members had received a report / discussion document.

The Chairman advised that Tavistock Market has an outside area that is owned by DCC, which they operate from. They do not have a licence or formal agreement, but DCC still maintain it; he confirmed the need for a meeting with the local Highway Officer, noting Tavistock’s arrangement.

He noted that Mr J Hart, Chairman DCC had visited the area with the Leader of TDC, Councillor Whittaker, at the behest of the Deputy Chairman, Bideford District Chamber of Commerce.

Mr Sidwell advised that the Traders were keen for the Trees to remain and warned against car parking provision citing parking abuse, abandoned vehicles, and residents’ inappropriate parking.

The Chairman reiterated the need to arrange meeting with the local Highway Officer.

37.   TAVISTOCK MARKET VISIT – 15 JUNE 2018

The Chairman reported on a recent visit to Tavistock Market.

• Attendees: Councillor Brenton, Councillor McKenzie and Deputy Town Clerk.

• Hosted by: Market Reeve – Duane Carruthers (for two hours)
  Market Development Officer – Rebecca Hadfield
  Town Clerk – Carl Hearn

• Pannier Market and Butcher’s Hall have had a recent £720,000 improvement in part of an overall £2m investment to Town Council properties.
o Tavistock had lost three large independent stores; the drive behind the works was seen as a means to back the Town.
• The Market is thriving, largely open five days a week, but increased to six during the summer months; there are themed days i.e. Saturdays - Aladdin’s Cave, Craft, Mixed and Extra mixed also during the week: antiques, crafts, cakes and vegetables. A single pitch is £9.50 per day, reduced by a £1 in January / February. Perimeter lock ups within the Hall cost £360 per month.
• Eleven glass entry doors (including four automatic) cost £80,000.
o Dormakaba, who fitted them have scheduled a visit to our Market for Monday, 25 June 2018 at 10.00 am.
• The Development Officer has a three year contract and was instrumental behind the success of the Butcher’s Hall Development.
• Tavistock Council is asset rich, however, much funding was obtained to support the developments.
• The Market Hall does have fans in the roof to diffuse the heat from (the overhead) heaters.
• The Butcher’s Hall has very effective and not inefficient strip heaters, hung much closer to the ground and are much more sophisticated in their application.
• The Hall was subtly rearranged, with the loss of only one pitch, but improved the visitor experience, seemingly providing much more space.
• The Tavistock experience was excellent and the officers were very generous with their time.

Having spoken to various traders he spoke of the potential to liaise with other Towns to link other Devon Markets for specific disciplines e.g. antiques. He also alluded to the enviable position of the Market area within Tavistock.

38.   CONFIDENTIAL ITEMS TO BE TAKEN IN PART II

Proposed by Councillor Brenton, seconded and

RESOLVED: That in view of the confidential nature of the business about to be discussed, it is advisable, in the public interest, that the public be excluded for the remainder of the meeting; the tenants / traders were instructed to withdraw.

(Vote – For: 5, Against: 0)

39.   PART II (CLOSED SESSION)

40.   CHAIRMAN’S REPORT – CONFIDENTIAL MATTERS

The Chairman had no report.

41.   TERMINATIONS OF LEASES /APPLICATIONS RECEIVED FOR TENANCIES OF PREMISES

The Market Administrator had previously advised Members that the tenant of 9 Butchers Row had given Notice to quit.

Members considered applicants, including a tenant who had made their desire for an expanded base known.

Proposed by Councillor Brenton, seconded and

RESOLVED: That Mr C Clifford and Mrs K Ward are offered Units 8 and 9 respectively. Mrs Ward is offered the Tenancy on the understand that she will need to vacate the Unit whilst works to make good rotted timers is undertaken.

(Vote – For: 5, Against: 0)

42.   UPDATE ON RENT

There was no requirement for an update.

The Chairman, having established that there was no further business to discuss, thanked the Members for their attendance and concluded the Meeting at 7.28 pm.

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