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Market Management Committee Meeting Minutes - 25 May 2017


1.   ELECTION OF CHAIRMAN

Councillor Brenton was proposed by Councillor Wootton and seconded by Councillor Mrs Craigie.

RESOLVED: That Councillor Brenton is appointed Chairman of the Committee for the coming year.

Vote: For: 4, Against: 0)

(Councillor Brenton assumed the Chair and thanked the Members for their vote.)

(Councillor McKenzie arrived.)

2.   ELECTION OF A DEPUTY CHAIRMAN

Councillor Johns was proposed by Councillor Mrs Craigie and seconded by Councillor Wootton.

RESOLVED: That Councillor Johns is appointed Deputy Chairman of the Committee for the coming year.

Vote: For: 5, Against: 0)

3.   APOLOGIES FOR ABSENCE

Councillor D McGeough (North Ward – Mayoral commitment).

4.   DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

There were no declarations of interest.

5.   PUBLIC PARTICIPATION PERIOD

There were no members of the public present.

6.   MINUTES

The Minutes of the Meeting held on 13 April 2017 were approved and signed as a correct record.

(Vote – For: 5, Against: 0)

7.   MARKET ADMINISTRATORS REPORT

There was no report.

8.   MATTERS ARISING

Minute number 165.  Members reaffirmed their commitment to installing one electric and two manual glass doors in the Market Hall.

The Chairman indicated that those firms that had submitted quotations, in the past, be invited to resubmit.  The Market Administrator noted that the quotations should be based on the same design.

The Chairman believed that the Council regeneration budget should support the improvements to the Market.

It was proposed by Councillor Brenton, seconded and

RESOLVED:  That the Committee progress the initiative with a view to obtaining a design and quotations.

(Vote – For: 5, Against: 0)

Minute Number 168.  The Chairman advised that Councillor Bushby was researching vehicle opportunities to the Market and that he would continue to explore Vintage coaches.

9.   ACCOUNTS

It was proposed by Councillor  McKenzie, seconded and

RESOLVED:  That the list of payments be approved.

(Vote – For: 5, Against: 0)

10.  NABMA ANNUAL CONFERENCE: 17 - 19 SEPTEMBER 2017

Members had had sight of the itinerary for the NAMBA Annual Conference to be held in Stratford upon Avon:  17 - 19 September 2017. 

Councillor Mrs Craigie agreed that it was very interesting although she was not sure of the value for money.

The Chairman indicated that it was an excellent opportunity to meet market driven personnel, learn what is being progressed in the community, receive information on central and local government initiatives and network generally from attendance at the Conference. 

Proposed by Councillor Brenton, seconded and

RESOLVED:  That Councillor McKenzie attend the Conference and that the travelling expenses and subsistence costs be met by the Council. 

(Vote – For: 5, Against: 0)

11.  ADVERTISING

a.   Members considered advertising with the Appledore Book Festival, Bideford Town Band 27th Solo & Quartet Contest and Tangerine Maps.

It was proposed by Councillor Brenton, seconded and

RESOLVED:  That advertisements be placed with the Appledore Book Festival and the Bideford Town Band 27th Solo and Quartet Contest.  Subject to satisfactory additional information on the distribution of the Tangerine Maps an advertisement is also placed (in the Tangerine Maps).

(Vote – For: 5, Against: 0)

b.   Review of Advertising Working Group.  The Chairman stated that there should be a major review of the Advertising.  Mrs Fisher did not believe that monthly advertisements in the Gazette were well placed, given that the paper was free.  The North Devon Journal, alternatively, was read by those who paid for it.  The Chairman agreed that the Gazette advertising was not effective, more so as its distribution was limited and did not include East-the-Water.

Councillor Mrs Craigie advocated targeting special events noting “Clay: A Festival of Ceramics” and the work that Tracey Benton had achieved in promoting the Event through Devon Life and information cards / flyers.

Discussion followed including the Council’s advertising of the overall facility in a uniform and recognisable manner, employing corporate colours, as opposed to trader / tenant led individual advertising where personal responsibility and vested interest precluded public purse subsidy. 

The Chairman challenged members to consider advertising opportunities for the next Meeting, to be held on 22 June 2017, with ideas committed to paper that can be progressed.  He noted that social media provided more (effective) avenues.
Members supported the review and agreed that the recent Gazette advertising run should be stopped.

12.  COMMITTEE TRADERS / TENANTS

The footfall, it was believed, had been affected by the Pannier Pantry vacating the premises. 

The Chairman had been left disappointed by the Burton / Tourist Information Centre and their poor advertising of the Market.  With 100,000 visitors he felt compelled to address the issue (with them).

Mr Morgan advised that he would be speaking at the Burton and would liaise with them.
 
13.  CONFIDENTIAL ITEMS TO BE TAKEN IN PART II

Proposed by Councillor Brenton, seconded and

RESOLVED: That in view of the confidential nature of the business about to be discussed, it is advisable, in the public interest, that the public be excluded for the remainder of the meeting; the tenants / traders were instructed to withdraw. 

(Vote – For: 5, Against: 0)

14.  PART II (CLOSED SESSION)

15.  UPDATE ON RENT

The Market Administrator advised that all payments had been made for May 2017.

16.  MARKET COMPLEX UNITS

a.   To receive any terminations of leases by tenants / traders and give consideration to applications received for tenancies of premises and confirm rent level.
One application for Butchers Row Unit 5 had been received. 

Proposed by Councillor Brenton, seconded and

RESOLVED: That the Tenancy to Butchers Row Unit 5 is offered to Mr Lee Farrant.

(Vote – For: 5, Against: 0)

b.   Units: 8 – 11.  Members noted the demand from the applications for single and double shop units and determined that the Units be reconfigured: one double, two singles; the Council Maintenance Operatives to complete the work.
Proposed by Councillor Brenton, seconded and

RESOLVED: That Units 8 – 11 be reconfigured to one double and two single Units; Ashton Electrical is invited to update the electricity supply in accordance with their quotation.

(Vote – For: 5, Against: 0)

The Chairman, having established that there was no further business to discuss, thanked the Members for their attendance and concluded the Meeting at 7.35 pm.




 





















 














 



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