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Minutes of the Market Management Committee held in the Council Chamber of the Town Hall on Thursday 18 August 2022 at 6.30 pm

PRESENT:

North Ward:

Councillor D Bushby

East Ward:

Councillor Mrs J Gubb (Town Mayor)
Councillor Mrs L Hellyer
Councillor J McKenzie (Chairman)

West Ward:

Councillor C Hawkins

IN ATTENDANCE: Mr R Coombes (Deputy Town Clerk)

33.    APOLOGIES FOR ABSENCE

N/A

34.   DECLARATIONS OF INTEREST AND ANY REQUESTS FOR DISPENSATION ON ITEMS ON THE AGENDA

There were no declarations of interest.

35.   PUBLIC PARTICIPATION SESSION OF 15 MINUTES DURATION

There were no members of the Public in attendance.

36.   MINUTES

Proposed by Councillor Bushby and seconded by Councillor Mrs L Hellyer, the Minutes of the Meeting held on 21 July 2022 were approved and signed as a correct record.

(Vote – For: 5, Against: 0)

37.   ACCOUNTS

It was proposed by Councillor McKenzie and seconded by Councillor Mrs L Hellyer, and

RESOLVED: That the lists of payments for 18 August 2022 be approved.

(Vote – For: 5, Against: 0)

38.   CHAIRMAN’S / MARKET ADMINISTRATOR’S REPORT

a.   The Clerk, the Maintenance Supervisor and Councillor Hawkins had had a very informative meeting with a director of 361 Energy CiC regarding the radiant heaters and potential replacement opportunities. Further support can be provided including funding application advice.

The Council’s solar panel and glass electric doors’ investment had improved the carbon footprint.

A visit by the Clerk and Maintenance Team Supervisor to Tavistock Market provided for explanation on their infra-red electric strip heaters and later up to date gas heaters. The understanding was given that the electric heaters were proving to be very expensive.

Councillor Hawkins established that Tavistock did not have solar panels which could impact upon the electricity consumption.

b.   The Chairman led discussion on the potential accommodation of old, traditional carts enhancing the historical element of the Market. Given conditions, size, inflexibility and cost the Committee chose not to express any interest.

c.   Members expressed disappointment on the coverage given to the Market following the BBC’s recent programme dedicated to Bideford. Councillor Bushby believed it was a real opportunity to promote the Market and Town, but the viewer was left with a feeling of negativity.

d.   Members indicated that the size and lightness of colour of the recently purchased signs advertising the Market in Allhalland and Mill Street led to them being overlooked.

Members supported the idea of a four sided “cone shape” advertisement designed to slip over High Street bollards.

39.   TENANT REPORT

a.   Ms Hilton raised various points provided by a fellow tenant on the cinema equipment, cost and use. Other points included the Tuesday market offer, the Committee’s future plans and the Perspex boards.

b.   Members indicated that much had been covered in the Minutes. The Clerk noted that the cost of the cinema screen, chairs (that are not exclusively for film showings) and license to broadcast films had come within the agreed budget and was in the region of £3,000; details published in the Minutes / Payments List. He confirmed once the Market Licence is in place it remained the intention to show films.

Ms Hilton will invite Tenants to update and use the Perspex boards to promote themselves and the Market.

c.   The School Uniform Clothing Exchange has been a success. There have been many generous donations / exchanges and instances were those have simply taken items. The Dry Food offer has worked well. There have been effective liaisons with Morrisons and the Foodbank, the latter wishing to extend their offer to include the Market but under their patronage.

Members expressed pleasure at the success of the initiative; the Chairman led them in agreeing to an extended run until the pupils return to school and then subsequently during the school holidays.

Members reiterated their thanks and praised the two protagonists for their achievement.

40.   KENWITH COMPANY OF ARCHERS

The Clerk reminded the Members that the Archers had been meeting on Tuesday and Thursday evenings from September to April whilst storing their target equipment in the Market Hall. He noted that during and subsequent to the Lockdown period they had left the items, out of season, in the Hall.

Proposed by Councillor Bushby, seconded by Councillor Mrs Hellyer and

RESOLVED: That the Kenwith Company of Archers are offered the opportunity to continue their hire on the current terms but once the season is over they must remove their equipment or incur a daily rental charge of £10.00 per day.

(Vote – For: 5, Against: 0)

41.   PART II CLOSED SESSION

Proposed by Councillor McKenzie, seconded by Councillor Bushby and

RESOLVED: That in view of their being no items of a confidential nature to be discussed, the meeting does not move into part II but is brought to a close.

(Vote – For: 5, Against: 0)

 

The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at 7.30 pm.

Table showing the Pannier Market Accounts as at 18 August 2022

 

 

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