Minutes of the Staffing, Finance & General Purposes Committee - 13 October 2016
PRESENT:
North Ward:
Councillor D Bushby
Councillor P Christie
Councillor D McGeough
Councillor P J Pester
South Ward:
Councillor D G Brenton
Councillor A T Inch (Substitute for Councillor M Langmead).
Councillor S G Inch (Chairman)
Councillor R Wootton
South Ward (Outer):
Councillor D Howell (Mayor)
IN ATTENDANCE:
Mrs H J Blackburn (Town Clerk)
Mrs L C Dixon-Chatfield (Asst to TC)
Councillor T Johns
Mr P North – Coach - Bideford AFC Youth
066 APOLOGIES FOR ABSENCE
Councillor M Langmead (East Ward – Personal)
067 DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA
Councillor D Brenton declared a non-pecuniary interest in agenda item 5 - (Member of the Twinning Association and Grow-Jigsaw.)
Councillor AT Inch declared a non-pecuniary interest in agenda item 5 - (Member of the Twinning Association, family members belong to the Tarka Band and Bideford Youth Pipe Band.)
Councillor S G Inch declared a non-pecuniary interest in agenda item 5 - (Family Members belong to the Youth Pipe Band, Member of the Committee for the Bideford Massed Pipe Bands, Chairman of the Board of the Tarka Pipe Band and Member of the Twinning Association.)
Councillor D McGeough declared a non-pecuniary interest in agenda item 5 - (President of Bideford AFC Reserves.)
Councillor P J Pester declared a non-pecuniary interest in agenda item 5 - (Bideford and District Archive Council Committee member, President of the Carnival Committee, President of Regatta Committee, and Member of BARC).
068 PUBLIC PARTICIPATION SESSION
Mr P North spoke in support of the Bideford AFC Youth grant application. Councillor Johns spoke in support of the applications from Bideford Town Band and Bideford Methodist Church.
069 CHAIRMAN’S ITEMS
No items were raised.
070 GRANTS TO LOCAL ORGANISATIONS 2016/17
The Town Clerk advised Members of the budgetary implications of making grant awards at the same level as last year. The Town Council will have increased expenditure in the coming year due to the employment of two maintenance operatives and the associated costs, coupled with the loss of the Council tax support grant.
The Chairman asked Members to agree to vote “in principle” on each application with a vote on the total grant sum once all grants had been considered . This would allow individual grants awards to be revisited at the end should this be required to stay within the agreed budget.
Proposed by Councillor Pester, seconded and
RECOMMENDED: That the maximum total for the grant allocation for 2017/18 is £80,000 with a contingency figure of £20,000.
(Vote: For: 8, Against: 1)
Proposed by Councillor S Inch, seconded and
RESOLVED: That voting on the applications is “in principle” with a final vote on the total grant sum once all applications had been considered.
(Vote: For: 8, Against: 1)
The Councillors then considered each application received and made recommendations to Full Council for the award of grants from 1 April 2018, as detailed in the table below. The voting information in italics, shows the proposals which were put forward and seconded, but which did not have the majority vote.
Applicant Proposers Vote: For / Against / Abst Not carried Amount Recomm-ended Comments
No. 1 Branch Bideford OAPs PP/DBr 9/0 £500.00
Atlantic Village TIC DH/DBr 9/0 £1,000.00 To be taken from the Tourism Budget
Bideford Amateur Boxing Club DM/AT 9/0 £1,000.00
Bideford AFC Youth PP/Dbu 9/0 £3,500.00
Bideford Amateur Rowing Club PP/AI 7 1 1 DH/RW £3,000 £5,000.00
Bideford Club Disabled Learners RW/DH 9/0 £400.00
Bideford Bay Creatives AI/DH 7 1 1 PP/DBr £2,000 £1,000.00
Bideford Bike Show DH/PP 9 0 £2,000.00
Bideford Buzz PP/DB 9 0 £2,000.00
Bideford Carnival Committee AI/DB 9 0 £1,000.00
Bideford Christmas Committee DM/AI 8 1 PP/Dbu £13,000 £10,000.00 Committee asked to carry out more fundraising in future.
Bideford & Dist. Ang Coarse Sect £0.00 Application not considered as no accounts were included.
Bideford & Dist Ang Social Club £0.00 Application not considered as no accounts were included.
Bideford & Dist. Comm Archive SI/DBr 9 0 £1,550.00
Bideford Film Society PP/RW 9 0 £1,000.00
Bideford Ladies Club DH/PP 9 0 £300.00
Bideford, Lit'ham & W Ho! CC Colts SI/PP 5 3 1 AI/DH £500 £1,500.00
Bideford Massed Pipes and Drums PP/DH 5 4 0 DBr/DM £2,000 £3,000.00
Bideford Methodist Church DH/DM 7 2 PP/DBu £1,000 £3,000.00
Bideford Music Club AI/RW 7 1 1 PP/DBu £400 £500.00
Bideford Phoenix Morris Club PP/DH 9 0 £300.00
Bideford Rugby Football Club DH/DN 6 3 AI/RW £5,000 £2,500.00
Bidfrd Street Pastors & School Pastors PP/AI 6 0 3 DH/RW £1,500 £1,000.00
Bideford Town Band PP/DBr 6 3 AI/DM £3,000 £5,000.00
Bideford Youth Pipe Band PP/AI 9 0 £2,500.00
Care for Kids North Devon PP/DBu 8 0 1 £500.00
Ethelwynne Brown Art Club DBr/DH 9/0 £250.00
Families in Grief DBr/AI 9 0 PP/DBu £600 £1,000.00
Friends of Bideford Medical Centre SI/DH 7 2 DBu/DM £50 £703.80
Grow@ Jigsaw Dbu/DH 8 0 1 £1,000.00
Home-Start Torr & N Devon PP/RW 9 0 £1,000.00
Ilf & Dist. Comm Transp Assoc DM/DH 7 1 0 £0.00
Kenwith Company of Archers DBr/Dbu 5 3 1 DH/DM £0 £1,000.00
Kingsley Indoor Bowling Club DH/DM 9/0 £0.00
Kingsley School Judo Club DH/AI 5 4 0 PP/DBu £1,500 £2,000.00
Lavington Utd Reformed Ch TI/DH 6 3 0 PP/DBu £1,000 £2,000.00
Living Options Devon DH/AI 9 0 £0.00
Northam Choral Society PP/Dbu 9 0 £500.00
N Devon Forum for Autism PP/DH 9 0 £1,200.00
N Devon Display Gym Club AI/DM 5 4 DH/DBu £2000 £1,000.00
Parkinson's Uk Torr Branch PP/Dbu 9 0 £500.00
Port of Bid Regatta Cttee DBr/AI 9 0 £1,500.00
Rainbo Music Trust DBu/AI 8 0 1 £1,000.00
St Mary's Church Bideford PP/AI 9 0 £1,000.00
SS Freshspring Society PP/PC 9 0 £1,000.00
Tarka Child Contact Centre RW/AI 6 3 PP/DBr £1,500 £2,000.00
Tarka Pipe Band DBr/DM 7 2 Dbu/SI £1,500 £1,500.00
Torridge Dist Guides Assoc DH/DBu 9 0 £400.00
Torridge Male Voice Choir SI/DBu 9 0 £1,000.00
Torridge N'bourhood Watch PP/Dbu 9 0 £75.00
TTVS PP/SI 8 1 £4,000.00
TOTAL: £74,678.80
Proposed by Councillor Howell, seconded and
RECOMMENDED: That the grant allocation totalling £74,678.80 is agreed by Full Council.
(Vote: For: 9, Against: 0)
The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at 7.54 pm.