Posted in document archives - Market Management Minutes

Minutes of the Market Management Committee Meeting

---

BIDEFORD TOWN COUNCIL

Minutes of the Market Management Committee Meeting
held in the Mayor’s Parlour, Town Hall, Bideford, on
Thursday 1 September 2011 at 6.55 pm

North Ward:

Councillor Mrs E A Brenton
Councillor D C Fulford
Councillor Mrs M P Fulford

South Ward:

Councillor D G Brenton (Chairman)
Councillor S G Inch (Deputy Town Mayor)
Councillor R I Wootton

IN ATTENDANCE:

Mr R D G Coombes (Market Administrator)
3 x Market Traders/Tenants

042    APOLOGIES FOR ABSENCE

There were no apologies for absence.

043    DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

There were no declarations of interest at this time.

044    PUBLIC PARTICIPATION PERIOD

There was no public participation.

045    MINUTES

The Minutes of the Meeting held on 4 August 2011 were approved and signed as a correct record.

(Vote: – For: 6, Against: 0)

046    MARKET ADVISORY COMMITTEE

The Chairman reviewed the earlier meeting and confirmed the Committee’s Site Visit for 6.00 pm on Thursday, 4 October 2011.  Councillor Mrs Brenton reiterated her strength of feeling towards the Committee facilitating free trading on Sunday, 27 November 2011 in support of celebrating the festive period.  Although the Market Administrator advised that a vote on the issue should be recorded at Agenda item 9 it was:

Proposed by Councillor Mrs Brenton, seconded and

RESOLVED:  That the Market Traders would not be charged rent for trading in the Pannier Market on Sunday, 27 November 2011.

(Vote: – For: 6, Against: 0)

047    ITEMS BROUGHT FORWARD BY THE CHAIRMAN

The Chairman expressed concern towards the trees outside the Pannier Market where the metal supports were found to be biting into them.  He wondered whether they were indeed necessary.  Councillor Fulford agreed to liaise with the Torridge District Council Tree Officer.

048    INSTALLING EXTERNAL CCTV CAMERAS

The Market Administrator reminded the Committee of recent misbehaviour conducted at both entrances to the main Pannier Market Hall.  Councillor Mrs Brenton expressed concern at their being only one quotation.  The Market Administrator spoke on the original tendering process and advised that Blanchard Fire and Security were approached based on their installing the present internal CCTV equipment.

Proposed by Councillor Inch, seconded and

RESOLVED:  That Blanchard Fire and Security be invited to install two external CCTV cameras – cable back to the office DVR+ in line with their quotation at a cost of £350.00 each.

(Vote: – For: 6, Against: 0)

049    FIRE SAFETY EQUIPMENT

The Market Administrator advised the Committee quotations had been sought to improve and bring up to date the Fire Safety Equipment within the Market Hall.  Based on the Market Hall Fire Risk Assessment commissioned from Mr John Rendle,  Independent Fire Safety Advisor, it was:

Proposed by Councillor Inch, seconded and

RESOLVED:  That Blanchard Fire and Security install an Automatic Fire Alarm System in line with their quotation at an initial cost of £4765.00.

(Vote: – For: 6, Against: 0)

050    TRADING ON SUNDAY 27 NOVEMBER 2011

The Chairman confirmed that the item was resolved at Agenda item 5.

051    TENANT’S LETTER

The Chairman and Market Administrator gave background detail to a tenant’s letter requesting payment for work carried out on Unit 1a, formerly a store room.  The tenant believed that payment would be due contrary to established practise.  Councillor Mrs Brenton believed that the tenant have been offered the Store room as a concession, to provide the individual with the opportunity to trade at the earliest opportunity with the knowledge of the condition of the room.  Discussion followed where it was made clear that any work or alteration that a tenant wished to make must be in accordance with the tenancy agreement.  The Chairman conceded that as a result of a misunderstanding the tenant had carried out work which had enhanced the Unit.

Proposed by Councillor Inch, seconded and

RESOLVED:  That a payment of £200.00 be made to the tenant.  In future any request for work to be carried out on a unit must be made strictly in writing.

(Vote: – For: 6, Against: 0)

052    BANNER ON THE QUAY

Members welcomed Mrs Rodgers initiative to explore the repair of the original Banner on the Quay advertising the Market.

Proposed by Councillor Mrs Brenton, seconded and

RESOLVED:  That up to £70.00 is made available to contribute to the costs of refurbishing the Banner for display on the Quay.

(Vote: – For: 6, Against: 0)

053    MARKET HALL CAR PARK

The Market Administrator advised the Committee of concerns regarding the car parking on the area in front of the Market Hall, Portabello entrance.  Vehicles are restricted to simply loading and unloading there on Market Days, with no restriction throughout the remainder of the working week.  Outside of Market Days vehicles do park on a first come, first serve basis but owners are encouraged to enable traders/tenants to deliver/collect stock items where possible.  The Committee were asked to consider restricting parking simply to “loading/unloading”.

With no obvious case to answer Councillor Fulford suggested that the Market Officer should proffer any suitable assistance, the Chairman adding that he should log any problems/incidents for future consideration.

054    TERMINATIONS/APPLICATIONS

The Market Administrator advised the Committee that Unit 5 was now vacant given that the former tenant’s agreement had been terminated.

Mr Mark Berry submitted an application and made his commitment to continuing the role of fishmonger in Unit 5, with effect from 1 October 2011, after he brought the Unit up to standard. It was

Proposed by Councillor Mrs Brenton, seconded and

RESOLVED:  That Mr Berry is granted the tenancy of 5 Butcher’s Row to sell fish.

(Vote: – For: 6, Against: 0)

The Chairman read a letter submitted by Mr Ellis advising that he would be leaving Unit 28, Market Hall at the end of September 2011.

055    ACCOUNTS

Proposed by Councillor Inch, seconded and

RESOLVED:  That the list of payments be approved.

(Vote – For: 6, Against: 0)

056    MARKET ADMINISTRATOR’S REPORT

a.    Mr Ken Miles, Torridge District Council Solicitor, advised that the District Council holds the Charter for the Market and, as a consequence, is entitled to licence “rival” markets taking place within a distance of six and two third miles of the Charter Market.

b.     Mr Simon Toon, Parking Services Manager, has advised that he will need to obtain Torridge District Council Members’ approval to change the Honestone Street Car Park name.  He will report to the Members in October (Annual review of parking) with the request.  He declared that he would also raise it with the Car Park Working Group.  He further stated that any changes agreed would not come in to force until 15 March 2012.

The business of the Meeting having been completed, the Chairman thanked the Members for
their attendance and the Meeting concluded at 7.45 pm.

Signature of Town Mayor:……………………………………  Date:……………………...........

Signature of Chairman:………………………………..............  Date:………………………......