Posted in document archives - Market Management Minutes

Minutes of the Market Management Committee Meeting

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BIDEFORD TOWN COUNCIL

Minutes of the Market Management Committee Meeting
held in the Mayor’s Parlour, Town Hall, Bideford, on
Thursday 4 August 2011 at 7.08 pm

PRESENT:

North Ward:

Councillor Mrs E A Brenton
Councillor D C Fulford

South Ward:

Councillor D G Brenton (Chairman)
Councillor S G Inch (Deputy Town Mayor)

IN ATTENDANCE:

Mr R D G Coombes (Market Administrator)
5 x Market Traders/Tenants
2 x Members of the Public

028    APOLOGIES FOR ABSENCE

Councillors Mrs M P Fulford (North Ward - Illness) and R I Wootton (South Ward - Personal).

029    DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

There were no declarations of interest at this time.

030    PUBLIC PARTICIPATION PERIOD

No members of the public raised any issues.

031    MINUTES

The Minutes of the Meeting held on 7 July 2011 were approved and signed as a correct record.

(Vote: – For: 4, Against: 0)

032    MARKET ADVISORY COMMITTEE

The Chairman expressed his pleasure at how well the Advisory Committee Meeting had proceeded.  Discussion centred on how to progress and review items from the Advisory Meeting.  He noted that the items alluding to costs and policy should be placed on the Market Management Meeting Agenda for 1 September 2011.

033    ITEMS BROUGHT FORWARD BY THE CHAIRMAN

The Chairman stated that he had been in touch with the Principal of Bideford College regarding minute item 27 paragraph d, Retail Health Check.  He stated that the Market Administrator should contact her with a view to engaging a number of Social Sciences students to assist in the canvassing.

034    CONFIDENTIAL ITEMS TO BE TAKEN IN PART II

Proposed by Councillor Brenton, seconded and

RESOLVED:  That in view of the confidential nature of the business about to be discussed, it is advisable, in the public interest, that the public be excluded from the deliberation; they were instructed to withdraw. .

(Vote: – For: 4, Against: 0)

PART II (Closed Session)

035    QUOTATIONS FOR BUILDING WORK

Having highlighted the strengths and merits of all parties it was

Proposed by Councillor Fulford, seconded and

RESOLVED:  That Robert Smith Renovations be appointed to attend to the roof work above Units 11 and 12, Butcher’s Row.

(Vote: – For: 4, Against: 0)

Proposed by Councillor Mrs Brenton, seconded and

RESOLVED:  That Advanced Scaffolding be employed to complete the necessary scaffolding and obtain the Licence to facilitate the work.

(Vote: – For: 4, Against: 0)

036    ORDER OF BUSINESS

Proposed by Councillor Brenton, seconded and

RESOLVED:  That the order of business be changed to allow agenda item 10 to be taken next while the standing orders remain suspended.

(Vote: – For: 4, Against: 0)

037    UPDATE ON RENTS

The Tenant had written to the Chairman requesting that a table be included in the rental price of Shop Unit 28.

Proposed by Councillor Mrs Brenton, seconded and

RESOLVED:  That the rental for Shop Unit 28 includes a market table.

(Vote – For:  4, Against:  0)

RETURN TO STANDING ORDERS

Proposed by Councillor Inch, seconded and

RESOLVED:  That the Meeting return to Standing Orders.

(Vote: – For: 4, Against: 0)

038    MARKET OFFICER CORRESPONDENCE

The Chairman advised the Members on the content of a letter received from the Market Officer giving detail of an understanding with Petroc regarding the award of a Painting Skills Level 1 qualification.  While the Officer asked for the Council to pay the fee, it was felt that a letter should be sent to the College asking them to look favourably upon the original verbal agreement.  It was felt that the goodwill generated in working together on the Refurbishment Project in the Market Hall, as well as the beneficial publicity that Petroc had enjoyed working in the community, should not be spoiled.

Proposed by Councillor Mrs Brenton, seconded and

RESOLVED:  That in the first instance a letter be sent to Petroc requesting that they award Mr Gurler the Painting Skills Level 1 qualification under the original terms.

(Vote: – For: 4, Against: 0)

039    NABMA ANNUAL CONFERNECE ATTENDANCE

Members had had sight of the itinerary for the NAMBA Annual Conference to be held in Harrogate, 18 – 20 September 2011.  The Chairman highlighted the merits of a number of the Conference items.

Proposed by Councillor Mrs Brenton, seconded and

RESOLVED:  That the Market Administrator attend the Conference and produce a brief report for the Committee.  Further that the travelling expenses and subsistence costs be met by the Council.

(Vote: – For: 4, Against: 0)

040    ACCOUNTS

Proposed by Councillor Inch , seconded and

RESOLVED:  That the list of payments be approved.

(Vote – For:  4, Against:  0)

041    MARKET ADMINISTRATOR’S REPORT

a.    The group behind Confluence have confirmed their wish to hire the Hall on 29 September 2011.

b.    The Chief Executive of North Devon + has expressed her gratitude on the use of the impressive Bideford Pannier Market for the Water Festival.

c.    A member of the public has been charged with theft from a tenant in Butcher’s Row.  The recently installed CCTV provided the Police with a positive means of identification.

d.    Recently damage was caused to the Joiners Arm entrance doors to the Market Hall by individuals late at night.  Nobody was prepared to identify them.  The firm that installed the CCTV could provide two outside cameras at a cost of £350.00 each.

The business of the Meeting having been completed, the Chairman thanked the Members for
their attendance and the Meeting concluded at 7.50 pm.

Signature of Town Mayor:……………………………………  Date:……………………...........

Signature of Chairman:………………………………..............  Date:……………………….......