Posted in document archives - Market Management Minutes

Minutes of the Market Management Committee Meeting

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held in the Council Chamber, Town Hall, Bideford, on
Thursday 6 January 2011 at 6.00 pm

PRESENT:

North Ward:

Councillor Ms E L Farrington (Chairman)
Councillor D C Fulford
Councillor T J Johns

IN ATTENDANCE:

Mr G B McLauchlan (Town Clerk)
Mr R D G Coombes (Market Administrator)
1 x Market Tenants
2 x Members of the Public

102    APOLOGIES FOR ABSENCE

Councillors Mrs C Church (East Ward – Work) and A T Inch (South Ward – Work).

103    DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

There were no declarations received at this time.

104    PUBLIC PARTICIPATION PERIOD

Two points raised concerned the current break-ins at the Market and who to contact for out of hours building issues.

105    MINUTES

The Minutes of the meeting held on 2 December 2010 were approved and signed as a correct record.

(Vote: – For:  3, Against:  0)

106    STEERING GROUP

It was advised that the Steering Group had not met since the last Market Management meeting.

107    ST LOYES PROJECT

The Market Administrator outlined the current situation regarding the St Loyes Project and advised that something needed to be done if the Project was to be finished by Easter.  He advised members that he had spoken to Mr Dave Scott who had worked on the Project in its infancy when employed by Petroc.  It was felt that his expertise and man-management skills would be invaluable to ensuring the completion of the work on time.

Proposed by Councillor Johns, seconded and

RESOLVED:  That with the caveat that the work is completed and costs for the work does not exceed £10,000.00, Mr Scott is contracted to manage the Project to a successful completion by 15 April 2011.

(Vote: – For:  3, Against:  0)

108    ACCOUNTS

Proposed by Councillor Fulford, seconded and

RESOLVED: That the list of payments be approved.

(Vote – For:  3, Against:  0)

109    MARKET ADMINISTRATOR’S REPORT

a.    The Art, Craft and Collectable Market were generally well received by trader and public alike, although footfall left room for improvement.  It was muted that a Wednesday may not be the most profitable day to trade, certainly in the Autumn, given that it is regarded as half day closing locally in the town.  Those that did trade have intimated that they would like to trade on a Saturday, throughout the first quarter, to support the Market generally and also keep the Art, Craft and Collectable Market in the local psyche.

b.    The Christmas run up was very well organised by the traders and regarded as a success under the conditions.

c.    The Market Administrator was alerted by the cascade alarm system, to what proved be a break-in at the Pannier Market Hall at 5.00 am this morning.  Having spoken to the Police it transpired that an individual had been arrested, at his home address; a police dog was able to follow the scent of the culprit.  It would appear that having failed to make entry into Butcher’s Row the culprit attempted entry via the Market Hall.

d.    The Market Administrator has spoken to two firms regarding CCTV and with a third booked will present their quotes at the next Market Management meeting.

e.    During the cold snap of the recent festive break it was reported to the Market Administrator via a member of the public and tenant that pipes had burst in Butcher’ Row.  With the problem isolated a plumber was called who completed the necessary work.  Both the Market Officer and Café Licensee have been advised that should a drop in temperature below freezing be forecast, the pipe should be isolated, the pipe drained and the necessary taps should be left open.


111    CONFIDENTIAL ITEMS TO BE TAKEN IN PART II

Proposed by Councillor Fulford, seconded and

RESOLVED: That in view of the confidential nature of the business about to be discussed, it is advisable, in the public interest, that the public be excluded for the remainder of the meeting; they were instructed to withdraw.

(Vote – For:  3, Against:  0)


PART II (Closed Session)

112    TERMINATIONS OF LEASES BY TENANTS/APPLICATIONS RECEIVED FOR TENANCIES OF PREMISES

The tenant of some ten years has intimated that she will finish trading from Shop Unit 28.  Notices have been placed on the Market Hall Notice Boards indicating the unit’s availability.  Three individuals have expressed an interest; their merits will be discussed at the next meeting.

The new tenant has the keys to Store Room 30, however, there remains an issue with the electricity which is being resolved.  She has also expressed a request for help regarding removal and replacement of the somewhat dirty and potentially dangerous carpet on the stairs.

Proposed by Councillor Farrington, seconded and

RESOLVED:  That the Market Officer be tasked with the removal and disposal of the carpet through Torridge District Council.  Appropriate personal protective equipment is to be used when removing the carpet.

(Vote – For:  3,  Against:  0)

113    UPDATE ON RENT ARREARS

But for a late standing order payment, the tenant has been advised to bring forward his payment, their remained no concerns regarding arrears.

The business of the meeting having been completed, the Chairman thanked the members for
their attendance and the meeting concluded at 6.32 pm.




Signature of Town Mayor:……………………………………  Date:……………………...........




Signature of Chairman:………………………………..............  Date:……………………….......