Posted in document archives - Market Management Minutes

Minutes of the Market Management Committee Meeting

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held in the Council Chamber, Town Hall, Bideford, on
Thursday 2 December 2010 at 6.30 pm

PRESENT:

North Ward:

Councillor Ms E L Farrington (Chairman)
Councillor D C Fulford
Councillor T J Johns

IN ATTENDANCE:

Mr G B McLauchlan (Town Clerk)
2 x Market Tenants
2 x Members of the Public

090    APOLOGIES FOR ABSENCE

Councillors M L Bushell (North Ward – Personal), Mrs C B Church (East Ward – Illness) and A T Inch (South Ward – Work).

091    DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

There were no declarations received at this time.

092    PUBLIC PARTICIPATION PERIOD

A member of the public advised that he could not find the agenda for the Market Management Meeting on the website.  The Town Clerk advised he would investigate.

093    MINUTES

The Minutes of the meeting held on 4 November 2010 were approved and signed as a correct record.

(Vote: – For:,  3, Against:  0)

094    STEERING GROUP

It was advised that the Christmas events programme was in hand for Saturday 4 December 2010.

095    EVENTS INSURANCE COVER

Councillor Ms Farrington advised that the Council could take out public liability insurance to cover special events such as the Arts and Craft Markets at a cost of £250.00 per annum for 15 events.  This would then allow those people who would wish to participate and have no insurance of their own i.e. people who do arts and crafts as a hobby rather than a business or for any other special event the Council wishes to organise.  A charge would then be added to the cost of a stall to recover the outlay.

Proposed by Councillor Ms Farrington, seconded and

RESOLVED:  That the Council takes out the Special Events Public Liability Insurance cover at a cost of £250.00.

(Vote: – For:  3, Against:  0)

096    ‘DRAFT’ BUDGET 2011/2012

The Town Clerk presented the ‘Draft’ Budget for consideration by the Committee.  It was agreed that £1,500.00 be put in the budget to cover the arts project for the main entrance to the Market and a further £1,500.00 to put on a bigger event next Christmas.

Proposed by Councillor Ms Farrington, seconded and

RECOMMENDED:  That the Council approves the Draft Budget as amended.

(Vote: – For:  3, Against:  0)

097    ACCOUNTS

Proposed by Councillor Fulford, seconded and

RESOLVED: That the list of payments be approved.

(Vote – For:  3, Against:  0)

098    TOWN CLERK’S REPORT

a.    The Art, Craft and Collectable Market held on 24 November 2010 saw an improved footfall on the October event; however, a large number of traders packed up and left well before the advertised finish time of 4.00 pm.  Twenty four stalls were taken with a number of new traders.

b.    Advertising the Markets and run in to the festive season has seen four advertisements taken in the Gazette, one placed in two editions of the North Devon Journal, one in December’s Devon Life and The Link publication.  In addition to the local distribution of posters and flyers, notices have been placed in the “forthcoming events diaries” of the Gazette, Journal and Bideford Buzz.  The Artist, who produced the original posters also created some advertising boards and further posters for the Market ‘A’ boards.

c.    Cannings of Exeter inspected and serviced the gas heaters yesterday.  Ashton’s Electrical have completed all the outstanding work to satisfy the five year annual (public) building electrical check.

d.    The Market Officer has made a formal complaint against a tenant in Butcher’s Row.  The Town Clerk advised he would be writing to the tenant regarding his conduct.

e.    The secretary of St Mary’s Parish Church phoned today regarding a problem she is having with the Light Up A Life service which, because of the scaffolding in the Market Hall is being held in the Church this year.

099    CONFIDENTIAL ITEMS TO BE TAKEN IN PART II

Proposed by Councillor Fulford, seconded and

RESOLVED: That in view of the confidential nature of the business about to be discussed, it is advisable, in the public interest, that the public be excluded for the remainder of the meeting; they were instructed to withdraw.

(Vote – For:  3, Against:  0)


PART II (Closed Session)

100    TERMINATIONS OF LEASES BY TENANTS/APPLICATIONS RECEIVED FOR TENANCIES OF PREMISES

The Town Clerk advised that no further interest had been shown for 30 Market Place (store room).

Proposed by Councillor Johns, seconded and

RESOLVED:  That the tenancy of 30 Market Place be offered to Mrs Grace Rodgers (On the Horizon).

(Vote – For:  3,  Against:  0)

101    UPDATE ON RENT ARREARS

The Town Clerk advised of his concerns regarding a tenant who had failed to make his monthly payment on time and was contrary to the Committee’s resolution made on 3 June 2010.  He added that he had spoken to the tenant who assured him that the situation would not arise again.

Proposed by Councillor Fulford, seconded and

RESOLVED:  That a letter be sent to the tenant advising that the Council would invoke the conditions of the Lease Agreement by terminating the tenancy should he fail to pay his rent by the due date in future.

(Vote – For:  3, Against:  0)


The business of the meeting having been completed, the Chairman thanked the members for
their attendance and the meeting concluded at 7.20 pm.