Posted in document archives - Market Management Minutes

Minutes of the Market Management Committee Meeting

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held in the Council Chamber, Town Hall, Bideford, on
Thursday 1 July 2010 at 6.30 pm

PRESENT:

North Ward:
Councillor M L Bushell
Councillor Ms E L Farrington
Councillor D C Fulford
Councillor T J Johns

East Ward:
Councillor Mrs C B Church

South Ward:
Councillor A T Inch (Chairman)

IN ATTENDANCE:

Councillor R Johnson (North Devon Plus)
Mr G B McLauchlan (Town Clerk)
Mr R Coombes (Market Administrator)
3 x Market Tenants/Traders

020    APOLOGIES FOR ABSENCE

There were no absentees.

021    DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

There were no declarations received at this time.

022    PUBLIC PARTICIPATION PERIOD

There was no public participation.

023    MINUTES

The Minutes of the meeting held on 3 June 2010 were approved and signed as a correct record.

(Vote: – For: 5,  Against: 0,  Abstention: 1)

024    STEERING GROUP

The Chairman established that the next meeting will be held on Wednesday 7 July 2010 at 6.15 pm in the Market.  He advised that all councillors were welcome to attend.

025    KENWITH ARCHERS

The Market Administrator advised that the representative from the Kenwith Archers had sent their apologies as they were now unable to attend.  It was hoped that they would attend the next meeting on 5 August 2010.

026    NORTH DEVON PLUS

Councillor Johnson spoke on the initiatives that North Devon Plus was bringing to fruition generally in Bideford.  Councillor Ms Farrington wished to see a better utilisation of the Market and hoped that North Devon Plus could help with its marketing and provide credible contacts.  Councillor Johnson intimated that he would look at the possibility of advertising through their website.

The Chairman thanked Councillor Johnson for his attendance, contribution and requested that he remain for agenda item 7.

027    REAL ALE AND FOOD FAIR

Councillor Ms Farrington stressed during her report on the progress that she and Mr Simon Lacey had stated that the event was a Real Ale and Food Fair and not a Beer Festival as had been incorrectly recorded.  She spoke on the sourcing of the forty real ales (five regions of England, their respective eight championship winning brews), three confirmed bands and three potential food stalls.  Three more bands and further stall holders were needed.

Councillor Ms Farrington appraised the members of a meeting she had had with the Licensing Officer and police on 16 June 2010.  A number of restrictions have to be adhered to:

•    the tight control of numbers
•    restricting the entry and exit to the Portabello entrance only
•    no spirits, wine or lager to be sold
•    no food nor drinks to be brought in
•    soft drinks to be sold and the provision of free drinking water

A long discussion followed with the Chairman expressing his deep concerns that women were being unfairly marginalised as lager and wine would not be available.

SUSPENSION OF STANDING ORDERS

Proposed by Councillor Bushell, seconded and

RESOLVED:  That Standing Orders be suspended in order for Councillor Johnson too contribute to the discussion.

(Vote – For: 6,  Against: 0)

Councillor Johnson saw the benefits of lager drinking.  Councillor Ms Farrington did
reiterate that the event being organised was a Real Ale and Food Fair.

The Market Administrator raised the question of timings on the Bank Holiday with a mind to clearing and cleaning of the Hall.  The Town Clerk reminded the Committee that the Market had to be available for the traders to trade on the Tuesday in accordance with the Charter.  Councillor Ms Farrington intimated that the event would finish at 11.00 pm on the Monday evening with the process of returning the Hall, fit for trading, immediately thereafter.  Exact timings would be resolved at the
next meeting.

Councillor Ms Farrington finished by advising that the Steering Group would be
providing the detail of the children’s entertainment and suggested that Wings could
possibly provide “wii” home video game console equipment.

RETURN TO STANDING ORDERS

Proposed by Councillor Farrington, seconded and

RESOLVED:  That the Meeting return to Standing Orders for completion of item 14.

(Vote – For: 6,  Against: 0)

028    ACCOUNTS

Proposed by Councillor Bushell, seconded and

RESOLVED: That the list of payments be approved.

(Vote – For: 6,  Against: 0)

029    MARKET ADMINISTRATOR’S REPORT

The Market Administrator advised that:

Last year 25,000 leaflets were purchased for a price of £990.00.  The firm TMS were paid £200.00 to distribute 10,000.  3,600 were also distributed earlier this year with the Town Guide.  Councillor Ms Farrington also circulated something in the region of 1,500.  We have 7,000 left, a shortfall of 2,900 although some traders did take some on a “self help” basis.

After having received a rate rebate and following further enquiries from the Town Clerk on backdating the reassessment of the Hall’s rateable valuation, the Council has received a further rebate of £7,952.36.

Two windows had been the subject of intentional and malicious damage.  Both were “protected” by wire mesh and have now been re-glazed.

030    CONFIDENTIAL ITEMS TO BE TAKEN IN PART II

Proposed by Councillor Bushell, seconded and

RESOLVED: That in view of the confidential nature of the business about to be discussed, it is advisable, in the public interest, that the public be excluded for the remainder of the meeting; they were instructed to withdraw.
(Vote – For: 6,  Against: 0)


PART II (Closed Session)

031    TERMINATIONS OF LEASES BY TENANTS/APPLICATIONS RECEIVED FOR TENANCIES OF PREMISES

The Committee was advised that Debbie Smailes has accepted the Tenancy to 19 Butcher’s Row.

032    UPDATE ON RENT ARREARS

All rents were paid by 18 June 2010.  The tenant referred to in agenda item 19 has elected to make future payments by standing order.  The tenant is aware of the payment criteria and conditions.  It is hoped that there are no further delays in payment.

The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at 7.36 pm.





Signature of Town Mayor:……………………………………  Date:……………………...........





Signature of Chairman:………………………………..............  Date:……………………….......