Posted in document archives - Market Management Minutes

Minutes of the Market Management Committee Meeting

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held in the Council Chamber, Town Hall, Bideford, on
Thursday 6 May 2010 at 6.00 pm

PRESENT:

North Ward:

Councillor Ms E L Farrington

East Ward

Councillor Mrs C B Church

South Ward:

Councillor A T Inch
Councillor P J Pester (Chairman)

IN ATTENDANCE:

Councillor D C Fulford
Mr G B McLauchlan (Town Clerk)
Mr R Coombes (Market Administrator)
2 x Market Tenants/Traders
4 x Members of the Public

155    APOLOGIES FOR ABSENCE

Councillor Bone (South Ward – Illness).

156    DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

There were no declarations received at this time.

157    PUBLIC PARTICIPATION PERIOD

There was not public participation relating to an item on the agenda.

158    MINUTES

The Minutes of the meeting held on 1 April 2010 were approved and signed as a correct record.

(Vote: – For: 4,  Against: 0)

159    STEERING GROUP

The Chairman advised that a meeting had not been convened.

160    CAFÉ LICENCE EFFECTIVE FROM 1 AUGUST 2010

The Committee reviewed the Licence provided by the Council’s solicitor.  Proposed by Councillor Ms Farrington, seconded and

RESOLVED: That the Licence drawn up specifically for the Café be adopted with effect from 1 August 2010.

(Vote: – For: 4,  Against: 0)

161    HIRE OF MARKET HALL – BIDEFORD & DISTRICT CACTI & POT PLANT CLUB

The Committee considered the request of the Bideford & District Cacti & Pot Plant Club.  Proposed by Councillor Ms Farrington, seconded and

RESOLVED:  That a decision be deferred until the next meeting once costing detail had been established.

(Vote – For: 4, Against: 0)

162    HIRE OF MARKET HALL – BIDEFORD CHRISTMAS COMMITTEE

The Committee had previously intimated their agreement to hire the hall to the Bideford Christmas Committee for a charitable fund raising barn dance event on Saturday 24 July 2010.  Proposed by Councillor Ms Farrington, seconded and

RESOLVED:  That the cost of the hire of the hall to the Bideford Christmas Committee would be £100.00.

(Vote – For: 4, Against: 0)

163    SUSPENSION OF STANDING ORDERS

Proposed by Councillor Inch, seconded and

RESOLVED:  That Standing Orders be suspended in order for Mr Simon Lacey to contribute to the discussion at item 9.

(Vote – For: 4, Against: 0)

164    BEER FESTIVAL

Councillor Ms Farrington outlined a plan to host a Family Beer Festival over the August Bank holiday with the help of Mr Lacey.  Discussion centred on potential revenue, family activities, entertainment, policing and the running of a beer festival.  Proposed by Councillor Ms Farrington, seconded and

RESOLVED:  That the event be supported subject to a licence agreement and the formation of a Working Group represented by Councillors Mrs Church, Ms Farrington and A T Inch.

(Vote – For: 4, Against: 0)

165    RETURN TO STANDING ORDERS

Proposed by Councillor Farrington, seconded and

RESOLVED:  That the Meeting return to Standing Orders on completion of item 9.

(Vote – For: 4, Against: 0)

166    ACCOUNTS

Proposed by Councillor Mrs Church, seconded and

RESOLVED: That the list of payments be approved and form part of these Minutes.

(Vote – For: 4,  Against: 0)

167    MARKET ADMINISTRATOR’S REPORT

The Market Administrator advised that:

a.    General feedback on the new stalls initiative is positive.  A further ten stalls were ordered and have been received.

b.    A proforma will be produced for all Market Place and Butcher’s Row tenants to complete in order for their enterprise to be placed on the updated website.  They will also be invited to submit a digital photograph.

c.    With reference to Minute 146, tenancies can only be terminated where tenants contravene the conditions of the agreement.

168    CONFIDENTIAL ITEMS TO BE TAKEN IN PART II

Proposed by Councillor Inch, seconded and

RESOLVED: That in view of the confidential nature of the business about to be discussed, it is advisable, in the public interest, that the public be excluded for the remainder of the meeting; they were instructed to withdraw.

(Vote – For: 4, Against: 0)


PART II (Closed Session)

169    TERMINATIONS OF LEASES BY TENANTS/APPLICATIONS RECEIVED FOR TENANCIES OF PREMISES

The Committee was advised that 3 applications had been received for 27 Market Place and individual applicants were invited into the Council Chamber to give a short presentation and answer any questions.  Proposed by Councillor Mrs Church, seconded and

RESOLVED: That the tenancy of 27 Market Place be offered to Mrs Ann Phillipson.  The two unsuccessful candidates are invited to accept any future rental opportunities.

(Vote – For: 4,  Against: 0)

170    UPDATE ON RENT ARREARS

There remained one outstanding debtor.  Proposed by Councillor Pester, seconded and

RESOLVED: That given the tenant’s failure to honour the conditions of their Tenancy Agreement, notice be given to vacate their Unit, returning all Council items to the Market Officer by 31 May 2010 and that they pay their outstanding rent and utilities by no later than 14 June 2010.

(Vote – For: 4,  Against: 0)

The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at 8.00 pm.



Signature of Town Mayor:……………………………………  Date:……………………...........



Signature of Chairman:………………………………..........................  Date:……………………….......