Posted in document archives - Market Management Minutes

Minutes of the Market Management Committee Meeting

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held in the Council Chamber, Town Hall, Bideford, on
Thursday 7 January 2010 at 6.00 pm

PRESENT:
North Ward: Councillor Ms E L Farrington
East Ward Councillor Mrs C B Church       
South Ward: Councillor A T Inch
Councillor P J Pester (Chairman)

IN ATTENDANCE:

Mr G B McLauchlan (Town Clerk)
1 x Market Tenant

098 APOLOGIES FOR ABSENCE

Councillor C Bone (South Ward – Illness)

099 DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA

No declarations were received at this time.

100 PUBLIC PARTICIPATION PERIOD

There was no public participation.

101 MINUTES

The Minutes of the meeting held on 3 December 2009 were approved and signed as a correct record.

(Vote: – For:  4,  Against:   0)

102 STEERING GROUP

The Chairman advised that the Steering Group had not met recently.

103 TABLE STALLS INITIATIVE

Councillor Ms Farrington advised the Committee of an initiative to brighten up the Market Hall and give it a three dimensional look by way of purpose made market stalls with colourful striped canopies and panels.  This would enhance the Market Hall considerably and would be an asset in arranging other types of market events.  The prices vary according to size and style of the stalls so a floor plan would have to be devised to work out the number of stalls required.  Councillor Ms Farrington also advised of a system to keep the hot air in the Market Hall during cold spells.  Proposed by Councillor Ms Farrington, seconded and  

RESOLVED:  That the Committee supports the initiative, in principle, and agreed to set aside up to £10,000.00 for the purchase of the stalls and the drapes for the doors.  Councillor Ms Farrington to contact the supplier and request that two stalls be loaned to the Market for trial purposes feedback from traders and the public.

(Vote – For:  4,  Against:  0)

104 ACCOUNTS

Proposed by Councillor Inch, seconded and

RESOLVED:  That the list of payments be approved and form part of these Minutes.

(Vote – For:  4,  Against:  0)

105 MARKET ADMINISTRATOR’S REPORT

The Town Clerk advised that:

a. Mr John Rendle will give a lecture/briefing on fire extinguishers and general fire safety to the tenants and traders at the Pannier Market on 26 January 2010 at 2.15 pm.  Given that all tenants have fire extinguishers in their units/shops, and with extinguishers situated in the Market Hall, all are strongly encouraged to attend.  Copies of the Evacuation Plan will be issued at this time.

b. Chef’s Corner will again be staging a presentation in the Market Hall on 30 January 2010.  This is a joint venture with shared costs.

c. Of the two concerns raised by the tenant who had made a statement at the commencement of Part II (Closed Session) in last month’s meeting, the first has been investigated and found to be without substance.  The second has yet to be fully investigated.

106 CONFIDENTIAL ITEMS TO BE TAKEN IN PART II

Proposed by Councillor Inch, seconded and

RESOLVED:  That in view of the confidential nature of the business about to be discussed, it is advisable, in the public interest, that the public be excluded for the remainder of the meeting; they were instructed to withdraw.

(Vote – For:  4, Against:  0)


PART II (Closed Session)

107 NEW TENANCY AGREEMENT

The Council’s appointed solicitor advised that she had been in discussions with the Market Administrator regarding updating the Market Tenancy Agreement and there were a few issues she needed clarifying in order for her to produce a draft for the Committee’s consideration.  She then put her questions to the Committee and answered those questions raised.  Following discussion the solicitor agreed to have the draft documents prepared and forwarded to the Committee as soon as possible.

108 UPDATE ON RENT ARREARS

a. The Town Clerk reminded the Committee that it was agreed that the debt of a tenant in Butcher’s Row should be written off.  Proposed by Councillor Mrs Church, seconded and

RESOLVED:  That the sum of £331.76 be written off.

(Vote:  4 ,  Against:  0)

b. The one tenant in arrears has signed and agreed the Committee’s repayment plan.

109 TERMINATIONS OF LEASES BY TENANTS/APPLICATIONS RECEIVED FOR TENANCIES OF PREMISES

There were neither termination notices nor new applicants.

The business of the meeting having been completed, the Chairman thanked the members for their attendance and the meeting concluded at 7.20 pm.

Signature of Town Mayor:………………………………….  Date:……………………..........................

Signature of Chairman:……………………………………..  Date: ……………………………………